UP Vanguard By-Laws
Section 1. MEMBERS - the following shall be eligible for Regular Membership.
(a) A graduate of the U.P. ROTC/CMT Advance Course; provided that said graduate was a member of the U.P. ROTC/ CMT Corps of Officers for the duration of the Advance Course; and provided further, that he is either a graduate of an academic course thereat at the time of his graduation from the U.P. ROTC/CMT Advance Course, or enrolled in an academic course in U.P.
(b) A bona-fide graduate of the U.P. ROTC/CMT basic course provided, that the following requirements are complied with;
(1) His application for membership is sponsored by a duly accredited Chapter of the Corporation AND at least five (5) members in good standing , none of whom are member of the Membership Committee; and
(2) He is a graduate of an academic course at the U.P.; and
(3) He is either a commissioned officer of the AFP and has attained the rank of Captain or its equivalent in the Navy, OR, if not a commissioned officer in the AFP must have attained national prominence by virtue of his leadership and excellence in his chosen field of endeavor in recognition of his outstanding humanitarian undertaking; and
(4) He has mingled socially with the members of the Corporation and has evinced a sincere desire to learn and embrace the customs, traditions and ideals of the U.P. Vanguards; and
(5) He has fulfilled such other requirements as the Board of Governors or the Membership Committee may prescribe without prejudice to the aforementioned requirements.
Section 2. Conferment of Honorary Membership. The Board by the unanimous vote of all its members, may confer honorary membership upon any person who has attained national prominence by virtue of his leadership and excellence in his chosen field of endeavor or in recognition of his outstanding humanitarian undertaking; provided that no application for honorary membership shall be considered by the Board unless the same is unanimously indorsed by all accredited chapters of the Corporation.
Section 3. Conferment of Associate Membership. Subject to the fulfillment of such other requirements as the Board of Governors may prescribe, associate membership maybe conferred upon a bona-fide graduate of U.P. ROTC/CMT basic course; provided that his application for membership is sponsored by a duly accredited Chapter of the Corporation AND at least five (5) member in good standing, none of whom are member of the Membership Committee; provided also, that his application for membership is made at least ten (10) years after his completion of the U.P. ROTC/CMT basic course; provided further, that he has mingled socially with the members of the Corporation and he has evinced a sincere desire to learn and embrace the customs, traditions and ideals of the U.P. Vanguard, Inc.; and provided finally, that his application shall be unanimously endorsed by all accredited chapters of the Corporation.
Section 4. Sustaining Members - The Board by the unanimous vote of all its members present and constituting a quorum, may confer sustaining membership upon any company, corporation, association or entity which may have consistently given support to the Corporation in the pursuance of its objectives.
Section 5. Membership in Chapters - The Chapter shall accept only regular, honorary, associate or sustaining members duly certified as such by the Adjutant General. Members of a particular chapter who apply for membership in another chapter and are duly accepted therein shall automatically forfeit their membership in the former. No chapter shall confer regular, honorary, associate or sustaining membership to any person/entity nor shall any person/entity be carried by Chapters in their membership rolls, whether formally or informally, unless such person/entity shall have been first certified as a regular, honorary, associate or sustaining member of the Corporation by the Adjutant General. Section 6. Application for Regular Membership. Candidates for regular membership, on the basis of Section 1.a or 1.b shall file an application in writing and in triplicate at the office of the U.P. Vanguard, Inc. setting forth the following:
(1) his name and surname;
Section 7. Evaluation of the Application. On the basis of the data in the application and such other information in the applicant's personal file, the membership Committee shall evaluate the eligibility of the applicant for regular membership, whereupon they shall recommend the acceptance or rejection of such application to the Board.
Section 8. Chapter Affiliation. Upon acceptance or conferment of membership, a member must officially affiliate himself with an accredited chapter of the Corporation. Section 9. Integration into a CMT Class.
(a) An applicant for regular membership under Section 1.a of this Article shall, after the acceptance of his application by the Board, be integrated into the CMT Class with which he graduated.
(b) An applicant for regular membership under Section 1.b of the same Article, shall, after the acceptance of his application by the Board, be integrated into the ROTC/CMT Class of the year when he obtain his academic degree at he U.P.
(c) A person conferred honorary or associate membership under Sec. 2 or 3 as the case may be of the same Article shall be integrated in the graduating ROTC/CMT Class at the time of such conferment.
Section 10. Rights and Obligations of Members.
(a) All regular members in good standing shall have the right to be elected to the Board, or the Board of Directors of the Chapters, and to be elected or appointed as an officer of the Corporation or its chapters or as members of the Adjudicatory Council or in accordance with these By-Laws;
(b) All regular members in good standing shall have the right and the duty to vote;
(c) All members in good standing shall have the right to avail of the Corporation's facilities;
(d) All members shall have the rights to consult and seek advice from the Board of Governors through their Chapter Presidents on important matters concerning the Corporation, provided that remedies had been resorted to in their Chapter and that the same has failed to solve such problem;
(e) It shall be the duty of every member to abide by these By-Laws and the amendments thereto;
(f) It shall be the duty of every member to enhance the welfare of his fellow Vanguard and to be ever willing to render assistance whenever needed for the betterment of the organization;
(g) It shall be the duty of every member to participate in all activities of the organization;
(h) It shall be the duty of every member to pay his annual dues and fees.
Section 11. Expulsion. Any member may be expelled by a vote of two-thirds of all the members of the Board of Governors and ratified at a general membership meeting after charges are proffered in writing under oath, and after fair hearing upon the same before the Board; for any conviction for a crime under the penal laws of the Philippines, punishable by imprisonment of not less than six months or a fine of not less than six thousand pesos, or for any act involving moral turpitude, or when he makes use or takes advantage of the name and goodwill of this organization for his material gain or that of his family.
Section 12. Reinstatement. Any member who has been expelled under the provisions of the next preceding section may be reinstated to membership by the vote of two-thirds of all the members of the Board of Governors and ratified at a general membership meeting, provided that he shall settle all dues in arrears outstanding at the time of his expulsion, and all other dues which may be payable at the interval between his expulsion and reinstatement; and provided finally that any member who has been expelled by final conviction for a crime involving moral turpitude, shall be reinstated only after he has served sentence or after he has been granted unconditional pardon by the President.
Section 1. Annual General Meeting. The members of the Corporation shall meet regularly every year on or about the end of the second academic semester but not later than the month of May for the election of the Governors and for the transaction of such general business as may properly be brought before the meeting. Such annual meeting shall be the annual homecoming of the members and shall be a general meeting which is open for the transaction of any business within the powers of the corporation; provided that reasonable notice of such business to be taken up is given to the members.
Section 2. Special Meeting. Special general meetings of the members may be called by the National Commander at his direction or upon petition of the majority of the members of the Board or the Corporation.
Section 3. Notice of General Meeting. Notice of annual general meetings of the members shall be given in the following ways, namely:
1. (a) By personal delivery to each member, not less than (3) days prior to the date of the meeting, a written notice of the date, hour, place and agenda of the meeting, OR;
(b) By mailing to each member to his last known address appearing in the records of the Corporation, not less than seven (7) days prior to the meeting, stating date, hour, place and agenda of the meeting; AND
2. By publication in at least two (2) newspapers of general circulation, not less than three (3) days prior to the meeting, stating the date, hour and place of meeting.
Notice of special meetings shall be given in the same form and manner as those for annual general meetings.
Section 4. Chapter Meetings. Each Chapter shall meet regularly at least once a month. It may also meet upon call of the Chapter President, or a majority of its Board of Directors, or a majority of its members to discuss matters referred to it by the Board of Governors, internal affairs, or any other matter that needs consideration by the chapter members at such time and place previously fixed in accordance with Article XVIII, Sec. 7, par. (b) of these By-Laws. Such meetings may also serve to enhance fellowship among chapter or with other chapters.
Section 5. Notice of Chapter Meetings. Notice of chapter meetings shall made in the same manner as general meetings, or in any other manner as may be agreed upon by a majority of the chapter members.
Section 6. Oral Notice of Adjourned Meetings. No notice other than by a verbal announcement need be given for any adjourned general or chapter meeting, subject to the provisions of Article X, Section 1 (h) hereof.
Section 7. Waiver of Notice of Meetings. Members may in writing waive notice of any regular or special meeting, whether general or chapter meeting, and thereafter will be considered for all purposes as having been notified in accordance with these By-Law.
Section 8. Validity of proceedings. Proceedings of any general or chapter meeting shall be considered valid provided that there is a quorum as defined in Section 11 of this Article.
However, proceedings of any general or chapter meeting lacking the required quorum are only voidable and may be ratified in a subsequent general or chapter meeting as the case may be where there is a quorum.
Section 9. Voting. Each member entitled to vote shall in every meeting of the members, vote in person and except in cases in which it is by law, chapter or these By-Laws is otherwise provided, a majority of the valid votes by the members present and entitled to vote shall be sufficient for the adoption of any resolution or action. Voting by proxy shall not be allowed.
Section 10. Voting Qualifications. Only regular members who have paid their membership fees for the current and the preceding years as provided for in these By-Laws are qualified and entitled to vote, at any general or chapter meetings, provided that any member may, prior to such meeting, pay his dues and fees in arrears without penalty, and thereafter be entitled to vote in said meetings.
Section 11. Quorum. At all the meetings of members, twenty-five percent (25%) thereof entitled to vote shall constitute a quorum for the transaction of the business and every decision of the majority of the quorum duly assembled shall be valid as a corporate act unless otherwise provided or prohibited by law.
Section 12. Conduct of Meetings. At all general meetings, the President shall act as Chairman. In his absence, the Vice-President shall act as Chairman; and if the latter is absent, the Second Vice-Commander or in his absence, the Third Vice-Commander.
If all the said Officers are absent, a temporary Chairman shall be chosen by a majority of the members present.
Section 13. List of Members. A complete list of all members entitled to vote at any general or chapter meeting shall be prepared by the Corporate Secretary and read immediately upon the opening of the meeting.
Section 14. (Entire provision deleted)
Section 15. Order of Business. At all general or chapter meetings the order of business shall be as far as practicable, as follows:
(a) Reading of list of members entitled to vote;
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