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"Standard Operating Procedures Manual"
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UNIVERSITY OF THE DISTRICT
OF COLUMBIA
Office of University Advancement
Fund-Raising
Style Guide
Drafted by Sharon D. Baker, Advancement Services
Manager University of the District of Columbia Office of University
Advancement 4200 Connecticut Avenue, NW • Building 38, Room
301N Washington, DC 20008 Phone 202.274.5550 • Fax 202.274.5242
University Advancement Index Table
of Contents | Chapter
One | Chapter
Two | Chapter
Three | Chapter
Four | Appendix
Table of Contents
Introduction
Chapter 1 (GRAMMATICAL ISSUES)
1.1
Sentence Building Blocks
1.2
Finding and Correcting Sentence Fragments
1.3
Finding and Correcting Fused Sentences and Comma Splices
1.4 Avoiding Misplaced
and Unclear Modifiers
1.5
Maintaining Parallelism
1.6
Avoiding Verb Tenses And Voices Shifts
1.7
Subject And Verb Agreement
1.8
Making Verbs Agree With Compound Subjects
1.9
Working With Phrases And Clauses Between Subjects And Verbs
1.10 Maintaining Agreement When Using "One", "Body"
and "Thing" Indefinite Pronoun Words
1.11
Maintaining Agreement When Using "Either/Or", "Neither/Nor"
1.12 Maintaining Agreement Using Collective Nouns
1.13 Maintaining
Agreement Between Pronouns And Their Antecedents
1.14
Avoiding Sexist Pronouns
1.15
Mastering The Past, Present And Future Tenses Of Regular And Irregular Verbs
1.16
Learning The Perfect And Progressive Tenses
Using Linking
Verbs, Helping Verbs, Gerunds And Infinitives
1.18 Keeping Verb Tenses Consistent
1.19
Learning The Indicative, Imperative,Subjunctive And Conditional Verb Tense Moods
1.20
Learning The Active And Passive Verb Tense Voices
1.21 Learning Five Pronoun
Types
1.22
Using Correct Pronoun Case
1.23
Mastering Special Pronoun Problems
1.24
Making Pronouns Refer To Nouns
1.25
Learning To Identify Adjective Types
1.26
Learning To Place Adjectives In Sentences
1.27 Learning To
Compare Adjectives In Sentences
1.28 Learning To Use
Participles In Sentences
1.29
Learning To Use Adverbs In Sentences
1.30
Avoiding Sexist Language In Sentences
1.31
Including Necessary Words
1.32
Using Appropriate Tone
1.33
Avoiding Clichés
1.34
Using The Correct Word
1.35
Learning End Punctuation With Four Sentence Types
1.36 Using Commas In Compound
Sentences
1.37
Using Commas After Introductory Elements
1.38 Using Commas To
Separate Items In A Series
1.39
Using Commas Around Nonrestrictive Modifiers And Sentence Interrupters
Chapter 2 (PUNCTUATION FORMS)
2.1 Using
Commas Between Coordinate Adjectives
2.2 Using Commas In
Dates, Addresses, Numbers, Names, Titles And Degrees
2.3
Using Commas For Special Purposes
2.4
Learning When Not To Use A Comma
2.5
Learning Three Uses for the Semicolon
2.6
Learning Four Uses For The Colon
2.7
Learning To Use Quotation Marks
2.8
Learning To Use A Dash And Parentheses
2.9
Mastering the Apostrophe
Chapter
3 (FUNDRAISING TECHNICAL AND NON-TECHNICAL TERMS)
3.1 Fund-Raising
Technical Terms
3.2 Fund-Raising
Non-Technical
Terms
Chapter
4 (OFFICE OF UNIVERSITY ADVANCEMENT SYNTAX AND STYLE
FORMATS)
4.1 Proper
Syntax
4.2 Style
Acceptance
4.3 Abbreviations
4.4 Numbers
as Figures or
Words
4.4 Word
Choice
APPENDIX
(RESEARCH AND ELECTRONIC SOURCES)
A-1 Etymology
Books
B-1 Dictionaries
C-1 Thesauruses
D-1 Fund-Raising
Directories
E-1 Books
of
Lists
F-1 Almanacs
[NOTE:
Revisions were extensive. This edition contains several English Department's courses in grammar, punctuation
and style as boilerplate material. The Revision Committee is tailoring this material
with Office of University Advancement's daily English usage activities. Therefore, only the final version has been set for
printer settings.]
INTRODUCTION The purpose of the Office of University
Advancement Style Guide is to address the common types of mechanical mistakes
and areas in which care must be taken to maintain appropriate business
communications. Chapter 1 will focus on grammatical issues such as
sentence building blocks, modifier usage, document coherence, parallel
structure, subject and verb agreement, comma splices and sentence
fragments. Chapter 2 will deal with punctuation forms such as the period,
comma, semicolon, colon, dash, hyphen, exclamation mark, question mark,
quotation mark, ellipsis and apostrophe. Chapter 3 will deal with
technical and non-technical terms associated with fund-raising. Chapter 4
will include suggested proper syntax and style acceptable in the Office of
University Advancement business correspondence including abbreviations, numbers
as figures or words, and word choice. The Appendix will include names of
numerous types of etymology books, dictionaries, thesauruses, fund-raising
directories, books of lists, style guides and almanacs to use as cross-reference
material or to verify information used in conveying University Advancement's
business communication. The understanding of the trends used in business
writing on formal word choices and sentence constructions will help simplify the
writing process as a University Advancement staff
member.
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Chapter One Index Sentence Building Blocks | Finding
and Correcting Sentence Fragments | Finding
and Correcting Fused Sentences and Comma Splices | Avoiding
Misplaced and Unclear Modifiers | Maintaining Parallelism | Avoiding Verb Tenses and Vocies Shifts Subject
and Verb Agreement | Making Verbs Agree With Compund Subjects | Working With Phrases And Clauses Between Subjects And Verbs | Maintaining Agreement When Using "One", "Body" and "Thing" Indefinite Pronoun Words | Maintaining Agreement When Using "Either/Or", "Neither/Nor" | Maintaining Agreement Using Collective Nouns Maintaining Agreement Between Pronouns And Their Antecedents | Avoiding Sexist Pronouns | Mastering The Past, Present And Future Tenses Of Regular And Irregular Verbs | Learning The Perfect And Progressive Tenses | Using Linking Verbs, Helping Verbs, Gerunds And Infinitives | Learning The Indicative, Imperative, Subjunctive And Conditional Verb Tense Moods Learning The Active And Passive Verb Tense Voices | Learning Five Pronoun Types | Using Correct Pronoun Case | Mastering Special Pronoun Problems | Making Pronouns Refer To Nouns | Learning To Identify Adjective Types Learning To Compare Adjectives In Sentences | Learning To Use Participles In Sentences | Learning To Use Adverbs In Sentences | Avoiding Sexist Language In Sentences | Including Necessary Words | Avoiding Cliches | Using
The Correct Word | Learning
End Punctuation With Four Sentence Types | Using Commas In Compound Sentences | Using Commas After Introductory Elements | Using Commas To Separate Items In A Series Using Commas Around Nonrestrictive Modifiers And Sentence Interrupters
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1.1 Sentence Building Blocks WHAT ARE THE PARTS OF SPEECH? The parts
of speech are a way to classify words. Learn these parts of speech:
noun, pronoun, verb, adjective (including article), adverb, conjunction, and
preposition.
NOUNS
A noun names a person, place, or
thing. There are two types of nouns: common and proper. Proper nouns name
specific persons, places, or things. They get capitalized.
Common Noun Proper Noun
city Okinawa
country Japan
religion Shinduism
language JapanishABSTRACT
NOUNS
Concrete nouns name things we can see, hear, smell, feel, and
taste. Abstract nouns name ideas, emotions, subjects. Here are
examples of abstract nouns:
delight retaliate saga power
detest anguish doctrine feeble
envious belief hardship virtueGERUNDS:
NOUNS THAT SHOW ACTIVITY
Gerunds are nouns that end in -ing and that
stand for activities, such as swimming, writing, talking, asking,
loving.
WHAT NOUNS DO IN A SENTENCE
Nouns act as subjects
and objects. A subject is the person, place, or thing that does an action or
that the sentence is describing. An object is a person, place, or
thing that receives an action.
Subject: The taxi turned a corner.
The taxi was yellow.
Object: We hailed a taxi.
CAUTION:To be complete, a sentence does not need an object, but
it must have a subject. For example, The taxi was yellow has no
object,but it is complete.
PRONOUNS
Pronouns replace
nouns. A pronoun stands for a person, place, or thing. There are
five types of pronouns: personal, relative, demonstrative,
indefinite, and reflexive.
PERSONAL PRONOUNS
Personal
pronouns can act as subjects or objects. They can also show
possession:
Subjects: I, we, you, he, she, it, one, they
Objects: me, us, you, him, her, it, one, them
Possessive: my, mine, our, ours, your, yours, his, her, hers, its, their, theirsRELATIVE
PRONOUNS
Relative pronouns introduce dependent (subordinate)
clauses--clauses that cannot stand alone in a sentence. Dependent
clauses in the following sentences are highlighted:
He lived in a house that was ninety years old.
They loved soccer, which they played every day.Learn these
relative pronouns:
that whichever whom
whatever who whomever
which whoever whoseDEMONSTRATIVE
PRONOUNS
Demonstrative pronouns point out nouns that follow
them:
I heard about this problem yesterday.
They described those events in detail.Learn these
demonstrative pronouns:
this that
these thoseINDEFINITE
PRONOUNS
Indefinite pronouns point to places and things that are not
specific. They act as subjects or objects, or they show
possession.
Anyone can join the club.
Andrew managed to insult everyone.
Somebody's wallet was found in the trash.Learn these
indefinite pronouns:
any each few nothing
anybody either many some
anyone everybody nobody somebody
anything everyone none someone
both everything no one somethingREFLEXIVE
PRONOUNS
A reflexive pronoun refers to a noun or pronoun that is the
subject of the sentence. Such pronouns always end in -self or -selves: himself,
herself, yourself, themselves, and myself.
VERBS
A verb
shows what a subject does (action), or it helps describe a subject.
Shows action: Vera leaps over the fence.
Helps describe: She looks healthy.
NOTE:Words that end in -ing cannot act as verbs unless they are
paired with helping verbs:
My truck is being repaired.
The music was getting louder.ARTICLES
Articles
are short words that point to a noun. The points to specific
persons, places, and things. A and an do not point to something
specific:
The alarm sounded.
A car can be dangerous (Any car can be dangerous).
A horse eats hay (All horses eat hay).ADJECTIVES
An
adjective describes (modifies) a noun or pronoun by answering questions such as
"Which?" "What kind of?" or "How many?" It can come before a noun or pronoun or
after a linking verb:
Before nouns: The old man walked through the cold rain.
After linking verb: The man was old, and the rain was cold.ADVERBS
An
adverb tells something about (modifies) a verb,an adjective, or another adverb
by answering questions such as "Where?" "When?" "How?" "How much?" "How often?"
and "To what extent?"
[Quickly modifies the verb learned.]
[Very modifies the adverb quickly.]
[Extremely modifies the adjective bright.]PREPOSITIONS
A
preposition comes before a noun or pronoun and shows how that word relates to
other words in the sentence:
about before for out
above behind from over
across below in through
after between inside to
against beyond into toward
along by near under
among despite of upon
at during on withCONJUNCTIONS
Coordinating
conjunctions (and, but, for, nor, or, so, yet) join words or ideas of the
same importance. Subordinating conjunctions (such as
although, because, rather than, since, though, unless, while, and whenever) join
ideas by showing that one is less important than the other. Such
conjunctions introduce subordinate (dependent) clauses.
WHAT ARE
PHRASES AND CLAUSES? A phrase is a group of words without a
subject. A clause is a group of words with both a subject and
a verb. There are two types of clauses:
Independent (main) clauses
Dependent (subordinate) clausesINDEPENDENT (MAIN)
CLAUSES
To be complete, a sentence must contain at least one
independent clause. An independent clause states a complete idea. It
is also known as a main clause because even when joined with phrases or
subordinate clauses it expresses the sentence's main idea.
subj. v.
Thunder boomed.
subj. v.
The police arrested him.
subj. v.
My mother was born in Nigeria.DEPENDENT (SUBORDINATE)
CLAUSES
A dependent clause has a subject and verb, but it does not
express a complete thought. A dependent clause must be joined to an
independent clause. Otherwise, it will be a sentence fragment--an
error. Also known as a subordinate clause, a dependent clause
expresses an idea less important than (subordinate to) an idea expressed in a
main clause. Below are dependent clauses attached to independent (main)
clauses in complete sentences:
When the sky got dark, thunder boomed.
The police arrested him because he was holding a gun.
My mother, who is now 58, was born in Nigeria.PHRASES
Phrases
are groups of words without subjects. Like dependent clauses, they express
incomplete thoughts and cannot act as sentences. Phrases must be attached to
independent (main) clauses to avoid being fragments.
Along the dirt road, we saw two small panthers.
The lost child, hungry and frightened, cried loudly.
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1.2 Finding and Correcting Sentence FragmentsWHAT IS A COMPLETE SENTENCE?
A
complete sentence has a subject and a verb, and it expresses a complete idea. In
other words, a complete sentence contains at least one independent (main)
clause.
Independent Clause = Complete Sentence
subj. v.
Jason ran in the marathon.CAN PHRASES OR DEPENDENT
(SUBORDINATE) CLAUSES BE COMPLETE SENTENCES?
NO A
phrase does not have a subject and a verb.
In the South
During the Great DepressionA dependent (subordinate) clause
has a subject and a verb but does not express a complete idea.
When she was thirteen
Because he dyed his hair green
CAUTION:Phrases and dependent (subordinate) clauses must be attached to
independent (main) clauses, which express complete ideas. If not, they are
sentence fragments.
WHAT IS A SENTENCE FRAGMENT?
A
sentence fragment is a group of words that is punctuated like a sentence
but:
1) does not contain a subject or verb; or
2) does not express a complete idea.
No subject: Ran in the marathon. (Who ran in the marathon?)
No verb: Running in a marathon. (What about running in a marathon?)
Incomplete idea: After Jason ran in a marathon.
(What happened after Jason ran in a marathon?)THREE
WAYS TO CORRECT SENTENCE FRAGMENTS
Add a subject: Jason ran in the marathon.
Add a verb: Running in a marathon is exhausting.
Complete the idea: After Jason ran in a marathon,
he was sore for two weeks.WAYS TO
SPOT FRAGMENTS
A good way to spot fragments is to look for
conjunctions, prepositions, relative pronouns, adverbs, and -ing words
(participles and gerunds) that are not followed by complete ideas.
Conjunction: Because Jason dreamed of winning a trophy,
he entered the marathon.
Preposition: Jason is in training for a marathon.
Relative pronoun: Jason ran in a marathon that was 26 miles long.
Adverb: When Jason was only sixteen, he entered a marathon.
-Ing word: Running the marathon, Jason lost 5 pounds.CORRECTING
FRAGMENTS BY COMBINING SENTENCES
Earlier three ways to correct
fragments were mentioned:
1. Add a subject.
2. Add a verb.
3. Complete the idea.Another way to correct a fragment is to
combine it with a complete sentence.
Complete sentence: Jason loves playing soccer.
Fragment: And running in marathons.
Combined: Jason loves playing soccer and running in marathons.As
illustrated above, a good way to correct a fragment is to combine it with a
complete sentence.
Complete sentence: Jason ran a marathon.
Fragment: That was 26 miles.
Combined: Jason ran a marathon that was 26 miles.
NOTE:Sometimes you can leave the pronoun you out of a sentence without
creating a fragment. This happens when you address the reader directly by
providing directions, making a request, or giving an order.
(You) Turn right at the light.
Please (you) pass the salt.
(You) Stop screaming!
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1.3 Finding and Correcting Fused Sentences and Comma Splices
WHAT ARE FUSED SENTENCES AND COMMA
SPLICES?
Fused sentences and comma splices are errors that can make
sentences confusing or difficult to read. A fused sentence combines
two complete sentences without showing where one stops and the other
begins.
The thief moved through the house quietly he opened every door. Does
this sentence mean that:
(1) the thief moved through the house quietly
or that
(2) he opened every door quietly?FIVE WAYS TO CORRECT
FUSED SENTENCES
1. End one main (independent) clause with a period
and begin the next with a capital letter.
Fused: Jan was a part-time student he worked full-time.
Correct: Jan was a part-time student. He worked full-time.2.
Place a comma and a coordinating conjunction between the two main (independent)
clauses.
Fused: The hurricane struck residents moved inland.
Correct: The hurricane struck, so residents moved inland.3.
Place a semicolon between the two main (independent) clauses.
Fused: Andy had to walk home he had missed the bus.
Correct: Andy had to walk home; he had missed the bus.4.
Place a semicolon and a transition between the two main (independent)
clauses.
Fused: A storm closed our school we stayed home.
Correct: A storm closed our school; therefore, we stayed home.
Fused: It was a hard winter we got 90 inches of snow.
Correct: It was a hard winter; as a matter of fact, we got 90 inches of snow5.
Turn one of the main (independent) clauses into a subordinate (dependent)
clause.
Fused: Rose missed a month's work she had pneumonia.
Correct: Rose missed a month's work because she had pneumonia.COMMA
SPLICES
A comma splice is an error similar to a fused sentence, but
it separates two sentences with a comma. You can correct comma splices the same
ways you correct fused sentences.
FIVE WAYS TO CORRECT COMMA
SPLICES
1. Remove the comma and end the first main (independent)
clause with a period. Begin the second with a capital letter.
Splice: The market was well stocked, it sold many kinds of produce.
Correct: The market was well stocked. It sold many kinds of produce.2.
Place a coordinating conjunction after the comma and between the two main
(independent) clauses.
Splice: I shop at Rhee's vegetable market, it is just down the street.
Correct: I shop at Rhee's vegetable market, for it is just down the street.3.
Replace the comma with a semicolon.
Splice: The market is well stocked, it sells many kinds of produce.
Correct: The market is well stocked; it sells many kinds of produce.4.
Replace the comma with a semicolon and a transition between the two
main.
Splice: Prices in Rhee's market are high, the produce is of the highest quality.
Correct: Prices in Rhee's market are high; on the other hand, the produce is of the highest quality.5.
Turn one of the main (independent) clauses into a subordinate (dependent)
clause.
Splice: I met the market's owner, he is Korean.
Correct: I met the market's owner, who is Korean.
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1.4 Avoiding Misplaced and Unclear ModifiersWHAT ARE MODIFIERS?
Modifiers are
words that describe or reveal something about other words. To modify
means to describe. Modifiers act as adjectives or adverbs.
Adjectives describe nouns and pronouns. Adverbs describe
verbs, adjectives, and other adverbs.
TYPES OF MODIFIERS
[Nervously, an adverb, explains how Celina rose; it modifies a verb.]
[Towering above the city is an adjective;
it describes the cathedral, a noun.]
[Before he entered the navy is an adverb;
it tells when father was a barber; therefore, it modifies a verb.]AVOIDING
MISPLACED MODIFIERS
Place the modifier as close to the word it
describesas you can. If you don't, your reader may have difficulty
telling what word in the sentence you want to modify.
Misplaced: When only a boy, Joe's aunt took him to the rodeo.
Revised: Joe's aunt took him to the rodeo when he was only a boy.The
first sentence actually describes Joe's aunt as a boy.
AVOIDING
CONFUSING MODIFIERS
Modifiers cause confusion when they refer to
words that come before and after them at the same time.
Confusing: She claimed Friday she saw a UFO.
Did the UFO appear on Friday?
Or was Friday when she claimed
to have seen it?
Revised: Friday, she claimed she saw a UFO.
[Friday is when she made the claim.]
OR
Revised: She claimed she saw a UFO Friday.
[Friday is when she saw it.]PLACING THE WORDS
ONLY AND JUST
Where you place the words only
and just in a sentence can change the meaning of a sentence:
1. Sam only worked in Phoenix for three years.
2. Sam worked only in Phoenix for three years.
3. Sam worked in Phoenix for only three years.All three
sentences are correct, but they mean different things.
NOTE:Place the modifier as close as you can to the word it
describes.
1. Sam only worked in Phoenix for three years. Only
modifies worked, a verb. The sentence means Sam did nothing but work in Phoenix
for three years.
2. Sam worked only in Phoenix for three years. Only
modifies in Phoenix. The sentence means Sam worked nowhere but in
Phoenix for three years.
3. Sam worked in Phoenix for only three years. Only
modifies three. The sentence means Sam worked in Phoenix no more than three
years.
AVOID DANGLING MODIFIERS
Modifiers must point
clearly to the words they describe. Otherwise, sentences may seem
illogical. This happens if you forget to mention the word a modifier
is supposed to describe. In such cases, the modifier is said to
"dangle"; it has nothing to hang on to. Say you wrote:
Walking across the field, the river came into view. The
reader will surely know that --not the river--was walking. But that's not what
the sentence says. To correct dangling modifiers, add the word(s)
you forgot. To do this, however, you might have to rewrite the
sentence:
Walking across the field, I saw the river. Now, Walking
across the field clearly points to the pronoun I.
WORKING WITH IT
IS AND IT WAS CONSTRUCTIONS
Sometimes new writers follow
a modifier with a main clause whose subject is it and whose verb is
is, was, or another form of to be. Doing this
can create a dangling modifier:
Dangling: Concerned about the rain, it was decided that the picnic
should be canceled.
[Concerned about the rain has nothing to modify except the
word it, which refers to nothing.]
Revised: Concerned about the rain, our club decided to call off the picnic.
[Now, Concerned about the rain clearly refers to club, a subject
the reader can identify.]
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1.5 Maintaining ParallelismWHAT
IS PARALLELISM?
Parallelism makes a sentence smooth and emphatic. A
sentence may contain a series of words, phrases, or clauses. To make
the sentence parallel, be consistent within the series: use nouns with nouns,
verbs with verbs, subordinate clauses with subordinate clauses, and so
on.
MAKING SENTENCES PARALLEL
Not parallel: He bought a tie, a shirt, and purchased a scarf.
Parallel: He bought a tie, a shirt, and a scarf.The first
sentence contains a series that is notconsistent. The first two items are nouns,
but the third--purchased a scarf--contains a verb. In the second
sentence, all three items--tie, shirt, and scarf --are nouns.
USING
PARALLELISM TO CREATE COMPARISONS AND CONTRASTS
Always compare like
things; otherwise your sentence won't be parallel.
Not parallel: The mountains of the West are younger than the East. You
can correct this problem in two ways:
Parallel: The mountains of the West are younger than the mountains of the East.
Parallel: The mountains of the West are younger than those of the East.The
first example compares things that are not alike: the mountains and the
East.
CREATING PARALLELISM WITH CORRELATIVES
Some pairs
of words can help make sentences parallel. These are correlatives:
either . . or, neither . . . nor, and not only . . . but also.
When you use these pairs, remember to join the same kinds of
elements.
Not Parallel: I knew that I wouldn't get there and my friends would be worried.
Parallel: I knew that I wouldn't get there and that my friends would be worried.In
the first example, that introduces one subordinate clause; the other
isn't. In the second example, that introduces both subordinate clauses;
the sentence is parallel.
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1.6 Avoiding Verb Tenses and Voices ShiftsWHAT ARE ILLOGICAL VERB TENSE SHIFTS?
The
tense of a verb is the time a verb expresses. If not done logically,
shifting from one tense to another in the same sentence can cause
problems.
AVOIDING ILLOGICAL VERB TENSE SHIFTS
The
following sentence uses both the present tense (drives) and the past tense
(took) to express things happening at different times. Therefore, in this case,
shifting from present tense to past tense is logical.
present past
Usually he drives to work, but yesterday he took the bus.Shifting
verb tenses logically can serve a purpose: to show actions occurring
at different times. But shifting verb tenses illogically--without a
good reason--can make a sentence hard to read and understand.
past present
Illogical shift: Whenever visitors approached, our dog barks loudly.Approached
is in the past tense; barks is in the present. But the logic
of the sentence demands that both verbs be in the same tense. After
all, the sentence begins with Whenever, so the dog must be barking at the
same time the visitors approach. Here are two correct
versions:
All present: Whenever visitors approach, our dog barks loudly.
All past: Whenever visitors approached, our dog barked loudly.WHAT
ARE ACTIVE AND PASSIVE VOICE?
Verbs take various tenses. They also
come in active voice or passive voice. A verb in the active voice takes a
subject-- person, place, thing--that does an action. A verb in the passive voice
takes a subject that is acted upon:
Active: The students admire the teacher.
Passive: The teacher is admired by the students.
NOTE:Verbs in the passive voice always contain at least two words:
a form of the verb to be (is) and the participle
(admired).
AVOIDING ILLOGICAL VOICE SHIFTS
CAUTION:Shifting from one voice to another in the same sentence often
makes the sentence hard to read. It also makes your writing less direct and
emphatic.
Inconsistent: Beautiful birds were seen as she entered the garden.
Consistent: She saw beautiful birds as she entered the garden.The
first example begins in the passive voice, then shifts to the active. In
the second example, both verbs are in the active voice.
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1.7 Subject and Verb AgreementWHAT IS SUBJECT AND VERB
AGREEMENT?
When words agree, they are the same number. This means
that singular subjects must have singular verbs and plural subjects must have
plural verbs. Singular means one; plural means more than one.
Singular: The farmer plants corn.
Plural: The farmers plant corn.CHOOSING BETWEEN
SINGULAR AND PLURAL VERBS
To decide whether to use a singular or a
plural verb, first determine whether your subject is singular or plural.
Most plural nouns end in -s or -es.
Singular: horse, dress
Plural: horses, dressesWith singular nouns, use verbs that
end in -s or -es. Otherwise, use the simple form of the
verb.
Singular: The horse runs through the field.
Plural: Horses run through the field.THIRD-PERSON
SINGULAR PRONOUNS
Use verbs that end in -s or -es with pronouns in
the third person singular. These are: he, she, it, one. Otherwise,
use the basic form of the verb.
COMPOUND SUBJECTS
Use
plural verbs with compound subjects, which are joined by and.
Arnie and Carrie eat [not eats] seaweed stew.
A judge and a lawyer were sued [not was sued] for libel.SUBJECTS
JOINED BY OR
Use singular verbs with subjects joined by or if
both subjects are singular.
Bill or Sam has [not have] been elected to feed the pig. Use
plural verbs with subjects joined by or if both subjects are plural.
His parents or his grandparents live in that house. If one
subject is singular and the other is plural, the verb agrees with the one that
is closer to it.
RELATIVE PRONOUNS AS SUBJECTS
When a
relative pronoun--who, which, or that--is a subject, make
the verb agree with its antecedent, the word to which a pronoun
The subject of who wins the lottery is who. The antecedent of who is
man. Man is singular; who takes a singular verb,
wins.
GERUNDS AS SUBJECTS
A gerund is a noun that ends in
-ing and that stands for an activity: runnning, writing, studying, working,
reading, understanding. Deal with gerunds as you would other
nouns.
Donating food at our church helps [not help] the needy.
Swimming and running are [not is] my favorite exercises.SENTENCES
THAT BEGIN WITH THERE/HERE
If a sentence begins with
there or here, the subject comes after the verb. Look
for it there.
VERBS THAT COME BEFORE SUBJECTS
If the verb
comes before the subject, read the whole sentence and find the subject before
deciding whether the verb is singular or plural.
SINGULAR NOUNS THAT
END IN -S
Some singular nouns end in -s. These include
academic subjects such as mathematics, statistics, and physics.
However, news, mumps, tennis, politics, and acoustics are also singular
nouns. These nouns take singular verbs.
NOT: Genetics are the study of heredity.
BUT: Genetics is the study of heredity.TITLES
Titles
of books, movies, television programs, plays, and other works are always
considered singular. They take singular verbs.
NOT: Dubliners are a book of short stories by Joyce.
BUT: Dubliners is a book of short stories by Joyce.TERMS
OF QUANTITY
Words that name quantities, such as majority, minority,
number, dollars, and years, are singular or plural depending on their use.
If you are considering items together in one group, use a singular
verb. If you are considering separate items within a group, use a
plural verb:
Singular: The number of people in this club is increasing.
Plural: A number of people in this club are retirees.
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1.8 Making Verbs Agree With Compound SubjectsCOMPOUND SUBJECTS
Compound subjects
contain two or more nouns or pronouns. As a rule, compound subjects
take plural verbs.
Brazil and Argentina border [not borders] Uruguay.
Where were [not was] she and you on the night of the murder?COMPOUND
SUBJECTS FOLLOWED BY SINGULAR COMPLEMENTS
A complement is a noun or
adjective that describes the subject but comes after the verb. When
a compound subject is followed by a complement, the verb is plural even if the
complement is singular.
Overeating and forcing yourself to vomit are [not is] a symptom of bulimia.
High winds and heavy snow are [not is] a type of weather common during Dakota winters.COMPOUND
SUBJECTS THAT NAME THE SAME PERSON, PLACE, OR THING
When the parts
of a compound subject name the same person,place, or thing, the verb is
singular.
The commander of the colonial army and our first president was [not were] George Washington. COMPOUND
SUBJECTS AS A UNIT
When two subjects form a unit, the verb should be
singular.
Peas and carrots is [not are] my favorite side dish.
CAUTION: When the subjects are considered separate items,
the verb should be plural.
Peas and carrots grow in the garden by the window. RELATIVE
PRONOUNS FOLLOWING COMPOUND SUBJECTS
When a relative pronoun
(that, which, who, whom, or whose) refers to
compound elements, the verb following that pronoun is
plural.
ADJECTIVES USED TO FORM COMPOUND SUBJECTS
If
separate adjectives are used to distinguish two types of the same noun, the verb
is plural even if the noun is singular.
College and professional football share [not shares] many of the same rules.
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1.9 Working With Phrases And Clauses Between Subjects And
VerbsWHAT IS AGREEMENT? As you know,
when words agree they are of the same number. This means that
singular subjects take singular verbs. Plural subjects take plural
verbs. Singular means one; plural means more than
one.
FINDING THE TRUE SUBJECT
Words that come between the
subject and verb can sometimes hide the real subject of a sentence:
NOT: The attractions of the city includes its many parks.
BUT: The attractions of the city include its many parks.In the
first sentence, the writer mistakenly assumes that the subject is city, which
would take the singular verb includes. But the real subject is
attractions, a plural noun that takes the plural verb include. To
find the true subject of a sentence, first look for the sentence's verb.
The verb is the word that conveys action or that helps describe another
word by linking it with an adjective:
Shows action: Students sitting in the last row never ask questions.
Describes: Our hopes of winning the game were dead.After
finding the sentence's verb, ask yourself, "Who or what does the action?" or
"Who or what is being described/ identified?" That word will be the true subject
as indicated below:
Question: Who never asks questions?
Answer: Students.PAYING SPECIAL ATTENTION TO COLLECTIVE
NOUNS
Collective nouns name groups of persons or things.
They include words such as family, tribe, nation, list, flock, pair, and
team. Usually, collective nouns are singular and take singular verbs
no matter what words come between.
NOT: Every night, a family of raccoons attack my trash cans.
BUT: Every night, a family of raccoons attacks my trash cans.
NOTE: The subject of the sentence is not raccoons;
it is family, which is singular. Therefore, the verb must
also be singular.
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1.10 Maintaining Agreement When Using "One",
"Body" And "Thing" Indefinite Pronoun Words
THE INDEFINITE PRONOUNS An indefinite pronoun stands for a noun that is not
specified in the sentence. An easy way to remember indefinite pronouns is to
place them into four categories:
MAKING SINGULAR INDEFINITE PRONOUNS
AGREE WITH VERBS
Some indefinite pronouns are singular; they take
singular verbs: Everybody has [not have] to pay the registration fee.
My sisters are professionals; each has [not have] her own career.MAKING
PLURAL INDEFINITE PRONOUNS AGREE WITH VERBS Some indefinite pronouns are
plural; they take plural verbs:
Few survive [not survives] the effects of the disease.
The rebels were defeated; several were [not was] hanged.WORKING
WITH INDEFINITE PRONOUNS THAT CAN BE SINGULAR OR PLURAL Some indefinite
pronouns can be singular or plural depending upon the meaning of the
sentence:
Singular: All is lost.
Plural: All of our employees have been trained.
Singular: None of the defendants was guilty.
Plural: None were honored more than the wounded.WORKING
WITH WORDS THAT COME BETWEEN SUBJECTS AND VERBS When you check agreement
between an indefinite pronoun and a verb, ignore words that come between and
focus on the subject. You can do this by setting off the words that
come between:
subj. v.
No one living in this neighborhood fears a break-in.
subj. v.
Anyone who hikes in these hills has to watch for bear.WORKING
WITH PHRASES THAT BEGIN WITH OF Don't let phrases that begin with
of and that come between the subject and verb confuse you.
Focus on the indefinite pronoun to decide whether a subject is singular or
plural. subj. v.
Each of the cars was stolen in a different city.
subj. v.
Some of the cars are antiques.WORKING WITH SUBORDINATE
CLAUSES THAT COME BETWEEN SUBJECTS AND VERBS Relative
pronouns--that, which, who, whom, and
whose--introduce subordinate clauses, which refer to and describe a noun
or pronoun. Ignore those subordinate clauses when you make the
subject and verb of the main clause agree. subj. v.
Anybody who studies Russian knows the Cyrillic alphabet.
subj. v.
Several that were made in this country are very valuable.USING
EACH AS AN INDEFINITE PRONOUN OR AS AN ADJECTIVE Each is an indefinite
pronoun. However, it can be used as an adjective if placed immediately before a
noun. Pronoun: Each pays his or her own way.
Adjective: Each student pays his or her own way.In all cases,
the verb is singular.
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1.11 Maintaining Agreement When Using
"Either/Or", "Neither/Nor" USING EITHER/OR AND
NEITHER/NOR Joining nouns and pronouns with and creates
compound subjects, which are plural. But this isn't true when you
use or and nor between subjects. Or and nor tell us
to consider subjects separately, not together. This helps us determine whether a
verb should be singular or plural. Sam and Paul ride motorcycles.
BUT
Either Sam or Paul rides a Harley-Davidson.
Neither Sam nor Paul rides on Sundays.USING
EITHER/OR AND NEITHER/NOR WHEN BOTH SUBJECTS ARE
SINGULAR Either/or and neither/nor constructions make us
consider the two subjects separately, not as a pair. Therefore, if
both subjects are singular, the verb must be singular: NOT: Either Thailand or Sri Lanka were her home.
BUT: Either Thailand or Sri Lanka was her home.
NOTE:The subject is Thailand or Sri Lanka, not
Thailand and Sri Lanka. Since both subjects are
singular, the verb must be singular: was, not
were.
USING EITHER/OR AND NEITHER/NOR WHEN BOTH
SUBJECTS ARE PLURAL If both subjects in an either/or or
neither/nor sentence are singular, the verb is singular. By
the same token, if both subjects are plural, the verb is plural. NOT: Neither the cats nor the dogs has torn the screen.
BUT: Neither the cats nor the dogs have torn the screen.USING
EITHER/OR AND NEITHER/NOR WHEN ONE SUBJECT IS SINGULAR AND THE
OTHER IS PLURAL You learned that a singular verb is used when both
subjects in an either/or or a neither/nor sentence are
singular. You also learned that a plural verb is used when both
subjects in an either/or or a neither/nor sentence are
plural. But what happens when one subject is plural and one is
singular? The rule is simple:
NOTE:The subject closer to the verb determines whether the verb is
singular or plural. Study these two sentences: Neither the company nor the workers want a strike.
Neither the workers nor the company wants a strike.In the
first, workers is the subject closer to the verb. Since
workers is plural, the verb is plural. In the second,
company is closer to the verb. Since company is
singular, the verb is singular. USING EITHER AND NEITHER AS
ADJECTIVES When either or neither comes immediately before a
noun, the noun is singular. Therefore, the verb that follows is also
singular. Either restaurant serves [not serve] the food we like.
Neither bookstore stocks [not stock] novels by Verga.
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1.12 Maintaining Agreement Using Collective Nouns
SPOTTING COLLECTIVE NOUNS A collective noun
names a single unit. It stands for a group of people or things.
Although collective nouns seem to be plural, they are usually singular.
MAKING COLLECTIVE NOUNS AGREE WITH VERBS Collective nouns usually take
singular verbs: The Congress has passed gun-control laws.
The National Football League employs hundreds of people.The
verbs in the sentences above come directly after the subject. Question: What do these verbs have in common?
Answer: They end in s; they are all singular.AN
EXCEPTION TO THE RULE--USING COLLECTIVE NOUNS WHEN YOU REFER TO INDIVIDUALS
CAUTION: Sometimes collective nouns refer to individuals in a
group rather than to the group as a whole. In such cases, use a
plural verb: Group as a whole: The college faculty numbers less than eighty.
[The verb is singular.]
Individuals within a group: The faculty come from several countries.
[The verb is plural.]COLLECTIVE
NOUNS FOLLOWED BY PREPOSITIONAL PHRASES
CAUTION:Collective nouns are sometimes followed immediately by
prepositional phrases, which begin with words such as of, on, to, and
with. When such phrases end in plural nouns don't be fooled into
thinking the sentence's verb must be plural, too. Instead, base your
decision on the sentence's meaning. First, separate the
prepositional phrase from the subject and verb. Then, decide whether
the verb is singular or plural: subj. v.
Singular: The union of masons and artisans was begun in 1892.
BUT
subj. v.
Plural: A majority of voters think their taxes are high.WORKING
WITH SUBORDINATE CLAUSES BETWEEN COLLECTIVE NOUNS AND VERBS Subordinate clauses begin with relative pronouns such as that,
which, who, whom, and whose. Don't let
such clauses distract you when making verbs agree with collective nouns. NOT: The club, which were once open only to men, now recruit women.
BUT: The club, which was once open only to men, now recruits women.USING
NOUNS OF QUANTITY Some nouns of quantity, though plural, really suggest
just a single unit. These nouns always take singular verbs. Notice
the nouns of quantity in the following sentence: Fifty dollars, hidden in my closet, was stolen.
Only half of the money has been recovered.
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1.13 Maintaining Agreement Between Pronouns And Their
AntecedentsWHAT IS PRONOUN/ANTECEDENT
AGREEMENT? Just as a verb agrees in number with its subject, a pronoun
agrees with an antecedent, the word it refers to. Antecedents are
nouns or other pronouns.
MAKING PRONOUNS AGREE WITH THEIR
ANTECEDENTS If the antecedent is singular, the pronoun that refers to it
is singular. If the antecedent is plural, the pronoun that refers to
it is plural. Use singular pronouns to refer to nouns joined by or,
either...or, and neither...nor if both the nouns are singular.
However, use plural pronouns if both nouns are plural. Singular: Neither Fred nor Bill has paid his [not their] dues.
Plural: Neither sea otters nor seals make their [not its] home
in the Caribbean.Use a singular or plural pronoun to
refer to a collective noun depending on the sense of that noun. Use
singular pronouns when referring to each, either, and
neither, even when these words are followed by of phrases that end
with plurals. Use singular pronouns when referring to singular nouns
that end in -s. These nouns include: mathematics, physics,
economics, and politics. Once again, politics rears its [not their] ugly head.
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1.14 Avoiding Sexist Pronouns
WHAT ARE SEXIST PRONOUNS? Indefinite
pronouns, such as anybody, someone, and something, do not refer to specific
persons or things. Indefinite pronouns are singular. But sometimes writers use
only masculine pronouns--he, his, and him--to refer to indefinite pronouns. This
can make writing sexist, and it offends readers.
AVOIDING SEXISM WHEN
REFERRING TO INDEFINITE PRONOUNS You can avoid sexism by using both
masculine and feminine pronouns: Sexist: Anyone who parked in Lot 3 must move his car.
Revised: Anyone who parked in Lot 3 must move his or her car.A
second way to avoid sexism is to replace the pronoun with an article: a,
an, or the. Sexist: Each is free to express his opinion.
Revised: Each is free to express an opinion.A third way to
avoid sexism is to replace the indefinite pronoun with a plural noun. Sexist: Everybody should vote his conscience.
Revised: Citizens should vote their conscience.AVOIDING
SEXISM WHEN REFERRING TO GENERIC NOUNS Most nouns in English are
generic--they are considered neither female nor male. Included are
words such as teacher, engineer, nurse, and judge. Non-generic nouns identify
the sex of a person; they include grandmother, father, and aunt.
You can avoid sexism when referring to generic nouns by replacing a masculine
pronoun with both a masculine and feminine pronoun. Sexist: A candidate for Senate should reveal his income tax returns.
Revised: A candidate for Senate should reveal his or her income tax returns.A
second way to avoid sexism when referring to generic nouns is by replacing the
pronoun with an article: a, an, or the. Sexist: A truck driver must have his commercial license.
Revised: A truck driver must have a commercial license.A third
way to avoid sexism when referring to generic nouns is to replace a singular
generic noun with a plural noun, then use a plural pronoun. Sexist: A person who believes in himself can achieve much.
Revised: People who believe in themselves can achieve much.
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1.15 Mastering The Past, Present And Future Tenses Of Regular
And Irregular VerbsWHAT DOES A VERB
DO? A verb tells what a subject does, did, or will do; tells what is, has
been, or will be done to a subject; and describes a subject by joining it with
adjectives.
A VERB SHOWS ACTION BY TELLING WHAT A SUBJECT DOES, DID,
OR WILL DO Present: Coyotes howl at the moon as it shines on the hills.
Past: John Donne wrote poetry and sermons.
Future: My sister will major in Spanish.A VERB SHOWS
ACTION BY TELLING WHAT IS DONE TO A SUBJECT Present: Raspberries are baked in delicious pastries.
Past: Andrea was elected class president.
Future: Science 109 will be offered in the spring term.A
VERB DESCRIBES A SUBJECT BY JOINING IT WITH ADJECTIVES Present: The house is old, large, and drafty.
Past: Richard was intelligent.
Future: When remodeled, our kitchen will be spacious.WHAT
ARE VERB TENSES? The tense of the verb shows time: past, present, and
future. Verbs can be classified as regular and irregular. Regular
verbs follow set patterns in all tenses. Irregular verbs do not;
they change their forms and have to be learned individually.
PRESENT
TENSE In the present tense, a verb tells what is happening right
now. The present tense also shows action that happens over and over
again. Therefore, it is appropriate to write: I eat chili with meat and rice.
OR
I eat chili with meat and rice every Thursday.
NOTE:The third person singular is the only exception to the rule.
It ends in -s.
PRESENT TENSE-- THE IRREGULAR VERB TO
BE The irregular verb to be significantly changes its spelling in the
present tense. Singular Plural
First Person: I We
Second Person: You are You are
Third Person: He,She,It is They arePAST
TENSE--REGULAR VERBS Verbs in the past tense relate action or events
that have been completed. To form the past tense of a regular verb, add -d or
-ed to the verb's basic form: I lived in Alabama once.
We helped my parents move.
You ruined my new shirt.
You carried the burden yourselves.
Jana earned $500 a week.
They visited me in the hospital.
It rained until morning.PAST TENSE--IRREGULAR
VERBS The past tense of irregular verbs is formed in various ways.
These verbs don't follow a pattern. That's why they are
called irregular. A list of irregular verbs appears below. You will
want to make a copy and study it.
Irregular Verbs--Present and
Past
Present Past
arise arose
fall fell
ride rode
awake awoke
feel felt
rise rose
beat beat
fly flew
run ran
break broke
forgive forgave
see saw
bring brought
get got
send sent
catch caught
give gave
sit sat
choose chose
go went
speak spoke
cling clung
hold held
steal stole
come came
keep kept
teach taught
dig dug
know knew
tear tore
do did
lead led
throw threw
draw drew
lose lost
win won
drive drove
make made
write wrote
eat ate
meet metOnce the past tense of an
irregular verb is known, applying the verb tenses in all cases is clearer. Singular Plural
First Person: I drove We drove
Second Person: You drove You drove
Third Person: He, She,It They drove
NOTE:The only exception is the past tense of to be.
PAST
TENSE - TO BE
Singular Plural
First Person: I was We were
Second Person: You were You were
Third Person: He, She,It was They were
NOTE:The first and third person singular are different from all the
rest.
FUTURE TENSE The future tense tells us what will be
true or what will happen at a later time. To form the future tense,
attach the helping verbs will, is going to, or are going to to the basic form of
the verb:
She will meet you tomorrow at the gym.
Ari is going to visit Japan next year.
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1.16 Learning The Perfect And Progressive Tenses
WHAT ARE VERB TENSES? The tense of the
verb shows time. In addition to the past, present, and future
tenses, you should also learn the perfect and progressive forms. WHAT ARE
THE PERFECT TENSES? The present perfect uses the helping verb have or has
with the past participle of a verb. The past perfect uses the helping verb had
with the past participle. To form the past participle of regular
verbs, add -d or -ed to the basic form of the verb. The present,
past, present participles, and past participles of irregular verbs do not follow
a pattern.
IRREGULAR VERBS Present Past Present Participle Past Participle
arise arose arising arisen
awake awoke awaking awaked
beat beat beating beaten
break broke breaking broken
bring brought bringing brought
catch caught catching caught
can could
choose chose choosing chosen
cling clung clinging clung
come came coming came
dig dug digging dug
do did doing done
draw drew drawing drawn
drive drove driving driven
eat ate eating eaten
fall fell falling fallen
feel felt feeling felt
fly flew flying flown
Forgive forgave forgiving forgiven
get got getting got, gotten
give gave giving given
go went going gone
hang hanged hanging hanged (to execute someone)
hang hung hanging hung (to hang a thing)
hold held holding held
keep kept keeping kept
know knew knowing known
lead led Leading led
lose lost losing lost
make made making made
meet met meeting met
ride rode riding ridden
rise rose rising risen
run ran running run
see saw seeing seen
send sent sending sent
sit sat sitting sat
speak spoke speaking spoken
steal stole stealing stolen
teach taught teaching taught
tear tore tearing torn
throw threw throwing thrown
win won winning won
write wrote writing writtenTHE
PRESENT PERFECT Use the present perfect to talk about actions that begin
in the past and continue into the present. Verbs in present perfect
use the helping verb have, except in the third person singular. Then, they use
has. I have run two miles a day for six years.
Kasia has attended all of her classes.
We have run in three marathons so far.
They have developed new drugs to fight AIDS.THE PAST
PERFECT Use the past perfect to talk about actions that happened in the
past and that came before other events that happened in the past.
Verbs in the past perfect use the helping word had, the past tense of have, in
all cases. Before the Revolution, Russia had been a monarchy. WHAT
ARE THE PROGRESSIVE TENSES? The progressive tenses combine forms of the
verb to be with present participles. Present participles always end
in -ing. Use the progressive tense to show continuing action. I am studying.
We have been eating pizza.
You are trying hard.
You are holding up traffic.
She was sleeping.
They will be discussing taxes.THE PRESENT
PROGRESSIVE The present progressive shows continuing action in the
present. It combines the present tense of the verb to be with the
present participle. I am watching you!
Someone is parking in my spot!
They are visiting relatives.THE PAST
PROGRESSIVE The past progressive shows continuing action in the
past. It combines the past tense of the verb to be with the present
participle. I was standing on the corner.
We were speaking very loudly.
They were shouting.THE FUTURE PROGRESSIVE The
future progressive shows continuing action in the future. It
combines will be, which is the future tense of the verb to be, with the present
participle. Prof. Martinez will be attending a symposium for three days.
Next year, automakers will be negotiating a labor contract.
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1.17 Using Linking Verbs, Helping Verbs, Gerunds And
InfinitivesWHAT IS A LINKING VERB? A
linking verb does not show action. Instead, it helps describe a
subject by connecting it to a noun, pronoun, or adjective. Linking
verbs include am, are, is, was, and
were. To a noun: She was the queen of his heart.
To a pronoun: It is I!
To an adjective: Our bellies were full.WHAT IS A HELPING
VERB? Helping verbs are used with main verbs to make specific time
references or to create verb phrases. Helping verbs are used with
the future, the perfect, and the progressive tenses. They include
forms of the verb to be, such as, am, are,
be, been, being, is, was, and
were. They also include will and shall and forms of the verbs
to have and to do. The engineers were draining the swamp.
The scholarship ball has raised thousands of dollars.INCLUDING
NEEDED HELPING VERBS Sometimes, leaving out needed helping verbs can
cause a sentence fragment, a sentence that is not complete, or it can create a
subject/verb agreement error. Fragment: She carrying the baby in her arms.
Complete: She was carrying the baby in her arms.
Agreement error: The band practice on Thursday.
Correct: The band will practice on Thursday.WHAT
ARE MODALS? A modal is a helping verb. Unlike most helping verbs,
however, modals cannot act as main verbs. They are used before main
verbs to create special meaning.
MODALS In the following
sentences, modals, which are highlighted, appear immediately before main verbs.
Stephanie can drive a tractor.
He must return by midnight or face the consequences.
Andrea should win the award for best actress.
If you will cook the snails, I will eat them.WHAT ARE
GERUNDS AND INFINITIVES? A gerund is an -ing noun formed from a verb; it
names an activity. It can be used the same way any other noun can.
Subject: Hiking is my favorite sport.
Object: The French have perfected wine making.An infinitive
is the basic form of a verb preceded by to. Infinitives can be nouns,
adjectives, or adverbs. Noun: To cry over a friend's death is not a sign of weakness.
Adjective: When I go shopping, I make a list of things to buy.
Adverb: She stopped to buy some groceries.USING
GERUNDS AND INFINITIVES WITH VERBS Some verbs can be used with both
gerunds and infinitives with no change in meaning: Gerund: I love watching old science fiction movies.
Infinitive: I love to watch old science fiction movies.However,
other verbs mean one thing when used with a gerund and another when used with an
infinitive: Gerund: Ali forgot writing a check to the landlord.
Infinitive: Ali forgot to write a check to the landlord.
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1.18 Keeping Verb Tenses Consistent
WHAT ARE VERB TENSES? The tense of a verb
shows time. There are three basic tenses: past, present, and
future. However, you should also review the perfect and progressive
tenses as explained in Objective 19.
KEEPING VERB TENSES
CONSISTENT Keep verb tenses consistent. You don't have to
stick to one tense in a sentence or paragraph. However, when you
change tenses, you must do so logically and only when necessary.
You can do this by first choosing a main or controlling tense and switching to
other tenses only when you want to talk about events happening at other
times.
NOTE: Begin with a controlling tense. Then, shift
logically to other tenses if you talk about events happening at other
times. Let's say you begin a paragraph with the following sentence,
which uses verbs in the present tense: I study Spanish two hours a day, but
I still have trouble passing tests
that are given in that class.You can write a second
sentence in which you compare your college Spanish class with the one you took
in high school: When I was in high school, I barely studied Spanish
two hours a week, yet I got good grades.You might even make
use of the future tense in a third sentence: However, learning Spanish will help me with the career
I will pursue after graduation.A finished paragraph might
look like this: I study Spanish two hours a day, but I still have trouble passing
tests that are given in that class. When I was in high school,
I barely studied Spanish two hours a week, yet I got good grades.
However, learning Spanish will help me with the career I
will pursue after graduation.
CAUTION:Do not shift from one tense to another without purpose.
For example, you would NOT write: I study Spanish two hours a day, but I stil BEING
LOGICAL WHEN CHANGING TENSES IN A SENTENCE Sometimes, you will need to
talk about things happening at different times in the same sentence, and you
will have to use more than one tense. Just make sure you move from
tense to tense logically: Friends who spoke to Jake yesterday say now that he will arrive tomorrow. THE
PERFECT TENSES The present perfect uses the helping verb have or has
with the past participle of a main verb. To form the past participle of regular
verbs, add -d or -ed to the basic form of the verb.
BEING CONSISTENT
WHEN USING THE PRESENT PERFECT TENSE To maintain consistency, remember
that the present perfect is used to talk about actions that begin in the past
and continue into the present. Not: He is interested in stamp collecting ever since he was seventeen.
But: He has been interested in stamp collecting ever since he was seventeen.BEING
CONSISTENT WHEN USING THE PAST PERFECT TENSE Verbs in the past perfect
use the helping word had with the past participle of a verb. o
maintain consistency, remember that the past perfect is used to talk about
actions that happened in the past but that came before other past events. Not: Before Columbus came to America, the Mayans built a remarkable
civilization.
But: Before Columbus came to America, the Mayans had built a remarkable
civilization.
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Learning The Indicative, Imperative,
Subjunctive And Conditional Verb Tense Moods
WHAT IS
MOOD? Verbs come in various tenses. They also come in four moods:
indicative, imperative, subjunctive, and conditional. A verb's mood
helps show the writer's intention or purpose.
INDICATIVE
MOOD Use the indicative mood to make a statement or ask a question:
How many people in this country have hay fever?
Twenty-two million Americans suffer from this allergy.IMPERATIVE
MOOD The imperative mood gets its name from "imperial," an adjective
describing empires. It's natural that the imperative be used to give
commands. It's also used to make requests and give directions: Command: Close the door!
Request: Please pass the gravy.
Directions: Turn right at the traffic light.SUBJUNCTIVE
MOOD The subjunctive mood is used for three purposes: 1. To express a wish or desire.
2. To explain a demand, a request, or a suggestion.
3. To make a statement that is contrary to fact.
Wish: I wish I owned [not own] a Corvette.
Demand: The police demanded that the thief drop [not drops] the gun.
Contrary to fact: If Sam were [not was] patient, he would master the computer easily.SUBJUNCTIVE
MOOD--PAST TENSE In the subjunctive mood, the past tense is expressed
with the helping verb had. If she had gone [not went], she would have enjoyed herself.
If he had left [not left] earlier, he would have avoided traffic.CONDITIONAL
MOOD The conditional mood is used to answer questions such as "What
would happen if?" or "What happens when?" A conditional sentence usually begins
with an "if" or "when" clause, which states the condition. This is
followed by a clause that tells what will happen "if" or "when" that condition
comes true. If you work hard, you will succeed.
If we do well this term, we will keep our scholarships.
When a parolee commits a crime, he is returned to jail immediately.The
conditional uses the same forms as the indicative. The problem comes
in distinguishing the conditional from the subjunctive. Conditional: If he exercises, he will lose weight.
Subjunctive: If he were exercising, he would lose weight.The
conditional says he will lose weight but only if he exercises. The
subjunctive says that he is not exercising and that he is not losing
weight. In many cases, the second clause of a conditional sentence
contains will; the second clause in a subjunctive sentence contains
would.
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Learning The Active And Passive Verb Tense
Voices
WHAT IS VOICE? Verbs have tenses and moods.
They also have voices. The voice is the form a verb takes to
indicate whether the subject of the sentence does an action or is acted upon.
Active: Ramon wrote the letter.
Passive: The letter was written by Ramon.THE ACTIVE VOICE
VERSUS THE PASSIVE VOICE A sentence in the active voice uses a subject,
person, place, or thing that does an action. A sentence in the
passive voice uses a subject that is acted upon.
IN GENERAL, CHOOSE
THE ACTIVE OVER THE PASSIVE VOICE There are four problems with using the
passive voice: 1. It can make a sentence wordy.
2. It takes emphasis away from the subject and can
make a sentence awkward and hard to read.
3. It sometimes causes the writer to leave the real subject out.
4. It can cause sentence structure problems.The passive voice
requires more words than the active voice. Active: The small audience applauded the violinist.
Passive: The violinist was applauded by the small audience.The
passive voice sometimes takes emphasis away from the subject and makes a
sentence awkward and hard to read: Active: The small children ran into the house.
Passive: The house was run into by the small children.Using
the passive voice sometimes causes the writer to forget to include the
subject. This can be a serious mistake, for knowing the doer of an
action can be just as important as knowing what happened. Active: Governor Santiago approved funds for a new superhighway.
Passive: The funds for a new superhighway were approved.Using
the passive voice can lead to sentence structure problems: Problem: Going down in the elevator, the verdict was discussed by the lawyers.
Correct: Going down in the elevator, the lawyers discussed the verdict.
NOTE:In the first example, the modifier (adjective) going down in the
elevator seems to refer to the verdict. That, of course, would make
the sentence illogical.
WHEN TO USE THE PASSIVE VOICE: EXCEPTIONS TO
THE RULE You should use the passive voice when: 1. The action is more important than the doer of the action.
2. The doer of the action is unknown.Using the passive voice
can help you emphasize the action over the doer of an action. For example: Ann was elected to the Monroe City Council. The sentence
above places more emphasis on Ann's election than does: The citizens of Monroe elected Ann to the City Council. Another
reason to use the passive voice arises when you don't know who did an action.
Doors and windows had been left open;
books, clothing, and small items of furniture had been scattered
across the room; and curtains, sheets, and blankets had been torn
to shreds.
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1.21 Learning Five Pronoun Types WHAT ARE PRONOUNS? Pronouns refer to and take
the place of nouns: The students are from Korea. They came here in 1992.
Africa is a large continent; it contains over 50 countries.PRONOUN
TYPES There are five types of pronouns: personal, relative, indefinite,
demonstrative, and reflexive.
PERSONAL PRONOUNS Personal
pronouns can act as subjects and direct objects: Subjects Objects
I enrolled in Spanish I.
Jacky praised me.
You missed dinner.
My mother likes you.
He came late.Personal pronouns also act as possessives:
My check came.
The check is mine.
Your new car is here.
The new car is yours.RELATIVE PRONOUNS Relative
pronouns connect groups of words to nouns or other pronouns: That and which refer to animals, objects, or ideas.
Who, whoever, whom, and whomever refer to people.
Whose can be used in all cases.
The family enjoyed the pizza that Rinaldo cooked.
She studied Buddhism, which is a major world religion.
Andy spoke with students who had majored in history.
The company whose employees were honored is Apex Lamp.INDEFINITE
PRONOUNS Indefinite pronouns refer to people and things that are not named or
not specific: any everybody nobody some
anybody everyone no one somebody
anyone everything no one someone
each few
Anybody can join the club.
Angela told no one about the problem.
Somebody turned off the light.DEMONSTRATIVE
PRONOUNS Demonstrative pronouns refer to nouns or pronouns that come
after them: that, this, those, these
This is a time for reconciliation.
That is a terrible reason to quit school.
These are very trying times.REFLEXIVE
PRONOUNS Reflexive pronouns end in -self. Use them when the subject of a
sentence does something to itself. I want to enjoy myself.
The cat scared itself when it looked in the mirror.
They give themselves no credit.Pronouns ending in -self can
also create emphasis:. I saw him take the money myself.
Alice herself has competed in the Olympics.
CAUTION:Don't write ourselfs for ourselves.
Don't write theirselfs or themselfs for themselves.
Don't write hisself for himself.
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1.22 Using Correct Pronoun Case
WHAT ARE PRONOUNS? Pronouns refer to and take
the place of nouns: The students are from Korea. They came here in 1992.
Africa is a large continent; it contains more than 50 countries. PRONOUN
TYPES As you may have learned, there are five types of pronouns: personal, relative, indefinite, demonstrative, and reflexive. PRONOUN
CASES A pronoun can act as a subject, complement, object, or
possessive. These four uses are called pronoun cases.&nsp;
A subject does action or is described. A complement is a word
that defines or explains a subject and is connected to it with verbs such as
is, are, was, were, has been, have
been, and will be. An object receives action.
A possessive shows ownership.
PRONOUNS AS SUBJECTS If
you want to make a pronoun the subject of a sentence, you can use a personal,
indefinite, or demonstrative pronoun: Personal: She wanted to join the club.
They just don't get the point.
Indefinite: Everyone is here.
Anyone can join our team.
Demonstrative: That is my coat.
Those are Jeanine's parents.SUBJECT
PRONOUNS BEFORE NOUNS Be careful when a pronoun comes immediately before
a noun it refers to. If the noun is a subject, the pronoun is a
subject too: Not: Us students gave blood at Community Hospital.
But: We students gave blood at Community Hospital.PRONOUNS
IN COMPOUND SUBJECTS Writers are sometimes confused about which pronoun
to use when the subject contains a noun and a pronoun or more than one
pronoun. The next two examples use the wrong pronouns: Angelo and me play basketball on Tuesdays.
Marjorie and her went swimming.The pronouns me and her are
objects. But in the sentences above, they are used as
subjects. The correct versions are: Angelo and I play basketball on Tuesdays.
Marjorie and she went swimming.PRONOUNS AS
COMPLEMENTS A complement is a word that defines or explains a subject
and is connected to it by a verb such as is, are, was,
were, has been, have been, and will be.
Pronouns used as complements are the same as those used as subjects: "It is I [not me]," Fino said as he rang the bell.
It was they [not them] who taught us to love dogs.
The winners were Dana and he [not him].PRONOUNS AS
OBJECTS If you want to make a pronoun the object of a sentence, you can
use a personal, indefinite, or demonstrative pronoun. Remember that an object is
a receiver of action. Personal: Mayor Rodriguez called me last night.
The Arangos invited us to dinner.
Indefinite: Peter saw no one on the lake.
Fran knows somebody who can speak Creole.
Demonstrative: "I know that," claimed Jamie.
Pointing to roses, he said: "I want these."PRONOUNS
IN COMPOUND OBJECTS Writers are sometimes confused about which pronoun
to use when the object contains a noun and a pronoun or more than one
pronoun. The next two examples use the wrong pronouns: Freddie challenged Angelo and I to a game.
Evelyn called Sonia and she.The pronouns I, she, and we are
subjects, doers of action. But in the sentences above, they are used
as objects, receivers of action. The correct versions are: Freddie challenged Angelo and me to a game.
Evelyn called Sonia and her.OBJECTS OF
PREPOSITIONS A preposition comes before a noun or pronoun and shows how
that word relates to the rest of the sentence. Pronouns that come
after prepositions act as objects. My sister called to me [not I] across the field.
Senator Mendoza spoke with them [not they] yesterday.OBJECT
PRONOUNS BEFORE NOUNS
CAUTION:Be careful when a pronoun comes immediately before a noun it
refers to. If the noun is an object, the pronoun is an object too:
Not: Community Hospital asked we students to give blood.
But: Community Hospital asked us students to give blood.PERSONAL
PRONOUNS AS POSSESSIVES A possessive pronoun shows ownership or a
relationship between the pronoun and the noun that follows it.
Certain possessive pronouns are used before the noun; others are used
after the noun. My mother is a police officer.
Our home has just been painted.
Elaine and Bob loved their mother.
The bill is hers.
The fault is theirs.INDEFINITE PRONOUNS AS
POSSESSIVES You can make an indefinite pronoun possessive by adding -'s:
Everyone's right to vote is sacred.
No one's children should go hungry.
I hear somebody's dog barking every night.POSSESSIVES WITH
-ING NOUNS Nouns ending in -ing nname activities. They are
called gerunds. Here are some examples: swimming, crying, running,
speaking, breathing, thinking. Whenever gerunds come immediately
after pronouns, those pronouns are possessive. His [not him] snoring disturbed us. RULES FOR USING
POSSESSIVES
CAUTION:1. When you use the possessive pronoun its,
leave out the apostrophe in it's. Its is possessive.
It's is not possessive; it means it is. Not: The dog lost it's leash.
But: The dog lost its leash.
CAUTION: 2. Don't confuse their with
they're or there. There is possessive.
They're means they are; there refers to a place. Not: There house was small.
Not: They're house was small.
But: Their house was small.
CAUTION:3. Don't confuse whose and
who's. Whose is possessive. Who's
is a contraction meaning who is. I am the person whose car you hit!
Who's that knocking at my door?
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1.23 Mastering Special Pronoun Problems
WHAT ARE RELATIVE PRONOUNS? The relative
pronouns are that, who, whom, whose, whoever, and whomever. They
refer to nouns that come before them: She is a woman who has won many academic honors.
The boy, whose bicycle had been stolen, ran home.
China is a country that I have read much about.SPECIAL
PROBLEMS WITH WHO, WHOM, AND WHOSE Some writers
confuse these relative pronouns and use one when they mean to use another.
Just remember these five rules: 1. Who is a subject: Who are you?
2. Whom is an object: Whom do you trust?
3. Whose is possessive: Whose socks are these?
4. Whoever is a subject: Whoever comes late doesn't eat.
5. Whomever is an object: Please invite whomever you want.THE
DIFFERENCE BETWEEN WHOSE AND WHO'S Don't confuse whose with who's. Whose
is possessive; who's means who is. Not: I met a man who's hair was blue.
But: I met a man whose hair was blue.THE DIFFERENCE
BETWEEN WHO AND WHOM As you just learned, who is used as a subject and
whom is used as an object. Special problems can occur when who and
whom come in the middle of sentence: I met the woman who spoke to the class.
BUT
I met the woman whom Professor Jenkins invited to class.In
the first example, who is the subject of the verb spoke. In the
second, whom is the object of the verb invited.
THE DIFFERENCE
BETWEEN WHO, WHOM, AND THAT That is not a personal
pronoun. Use it to refer to places and things. Don't use it to refer
to people or types of people. Not: I enjoy meeting students that were born in other countries.
But: I enjoy meeting students who were born in other countries.PRONOUNS
AFTER THAN OR AS Writers sometimes use the wrong pronoun after than or
as: Not: Joan is taller than me.
But: Joan is taller than I.
Not: The professors are as concerned as them.
But: The professors are as concerned as they.AN EASY WAY
TO FIND THE RIGHT PRONOUN To decide if you have used the right pronoun,
complete the thought by adding a verb after the pronoun. He is taller than me [am?].
My family is as concerned as them [are?].Adding a verb shows
the object pronouns me and them are incorrect in these sentences.
Subject pronouns are needed: He is stronger than I [am].
My family is as concerned as they [are].PRONOUNS AFTER
THAN OR AS In some cases, however, object pronouns should be used. Not: The dogs barked louder at her than I.
But: The dogs barked louder at her than me.
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1.24 Making Pronouns Refer To Nouns
WHAT IS PRONOUN REFERENCE? Because
pronouns take the place of nouns, they must refer or point to those nouns
clearly and directly. Otherwise, the reader might not understand
exactly what you are saying.
INCLUDE THE NOUN TO WHICH THE PRONOUN
POINTS Sometimes writers forget to include the noun that a pronoun
refers to. Doing so can make their writing vague or unclear: Vague: Americans are the most productive workers in the world,
which is often forgotten.The meaning of which is
unclear; there is no noun earlier in the sentence to which the pronoun points.
Clear: Americans are the most productive workers in the world,
a fact which is often forgotten.Now, the relative
pronoun points to fact, a noun that comes before it.
MAKE SURE THE
PRONOUN POINTS TO ONE NOUN ONLY Sometimes writers create sentences in
which a pronoun points to two nouns. Such sentences can be unclear:
Unclear: Jane was speaking with Flora when she learned
she had been promoted.The reader must guess which
woman was promoted, and so the sentence should be rewritten. Clear: Jane learned she had been promoted when she
was speaking to Flora.MAKE THE NOUN
CLEAR Sometimes writers hide the noun to which the pronoun should refer,
as in the following: Hidden: Mexico's economy is expanding; their standard
of living is rising.The reader can safely assume
that the pronoun their refers to Mexicans, but the sentence should read: Clear: Mexico's economy is expanding;
the Mexicans' standard of living is rising.AVOID
THE VAGUE IT, THEY, AND THIS Writers sometimes use
it, they, and this without telling readers what these words stand for. Vague: As Jerry approached the car,
it could be seen that his luggage had been stolen.
Clear: As Jerry approached the car,
he could see that his luggage had been stolen.In the
first version, it has no reference. To correct the error, it has
been removed, and the sentence rewritten to include the pronoun he, which has a
clear antecedent, Jerry. Vague: They predict Stetson will win the election,
but they are not always reliable.
Clear: The polls predict Stetson will win the election,
but they are not always reliable.In the first version,
the reader will not know what they refers to, and so the sentence must be
rewritten.
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1.25 Learning To Identify Adjective Types
WHAT ARE ADJECTIVES? Adjectives describe
nouns and pronouns: The bright yellow lights on the large suspension bridge
shone through a thick mist hanging over the tired city.ADJECTIVE
TYPES Adjectives answer questions such as "What kind of?"
"Which one?" "What color?"
"What size?" "How many?" They can come before nouns,
or they can act as complements. Complements are words that describe
subjects through linking verbs such as is, are, was,
have been, or will be: Before a noun: The old man loved Spanish rice.
Many guests came late.
Complement: The clouds were dark and threatening.
The novels they read were Russian.NOUNS AS
ADJECTIVES Nouns that come before other nouns can act as adjectives.
The science book lay on the library table
as the chemistry major looked over her notes.
CAUTION:When you use a noun as an adjective, make sure it is singular
even when the word it modifies is plural. Not: She has worked in toys factories.
But: She has worked in toy factories.PARTICIPLES: VERBS AS
ADJECTIVES Still another type of adjective is a participle; participles
are adjectives formed from verbs. They end in -d, -ed, -t, -en, or
-ing: jump + eed = jumped
lose + t = lost
break + en = broken
roll + ing = rollingLike other adjectives, participles can
be used before or after the word they describe.
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1.26 Learning To Place Adjectives In Sentences
WHAT ARE ADJECTIVES? Adjectives
describe nouns and pronouns: The bright yellow lights on the large suspension bridge
shone through a thick mist hanging over the tired city.HOW
TO PLACE ADJECTIVES IN A SENTENCE Different types of adjectives follow a
certain general order when they appear in a sentence. In general,
place the adjective before, not after, the noun: Not: She wore a dress red.
But: She wore a red dress.However, participles can come
before or after the nouns they describe, depending on meaning: He got a standing ovation at his recital.
They heard water dripping from the faucet.ADJECTIVES OF
COLOR COME BEFORE THOSE OF MATERIAL OR TYPE
Not: They passed a wooden red barn.
But: They passed a red wooden barn.
Not: She wore tennis white shoes.
But: She wore white tennis shoes.ADJECTIVES OF AGE COME
BEFORE THOSE OF COLOR
Not: They passed a red old barn.
But: They passed an old red barn.
Not: The green ancient vase broke when it fell.
But: The ancient green vase broke when it fell.ADJECTIVES
OF SIZE, WEIGHT, AND SHAPE COME BEFORE THOSE OF AGE
Not: They passed an old large barn.
But: They passed a large old barn.
Not: The new sleek convertible was wrecked.
But: The sleek new convertible was wrecked.ADJECTIVES OF
QUALITY OR CONDITION COME BEFORE THOSE OF SIZE, WEIGHT, AND SHAPE
Not: They passed a little charming cottage.
But: They passed a charming little cottage.
Not: The sleek beautiful convertible was wrecked.
But: The beautiful sleek convertible was wrecked.ADJECTIVES
FORMED FROM NOUNS APPEAR NEXT TO NOUNS THEY DESCRIBE
Not: The Italian old painting has been sold.
But: The old Italian painting has been sold.
Not: We admired the church ancient steeple.
But: We admired the ancient church steeple.AN ADJECTIVE
SERIES BEGINS WITH AN ARTICLE OR ADJECTIVE OF QUANTITY
Not: The old six Italian paintings have been sold.
But: The six old Italian paintings have been sold.
Not: The company used telephone 1-inch cable.
But: The company used 1-inch telephone cable.
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1.27 Learning To Compare Adjectives In Sentences
WHAT ARE ADJECTIVES? Adjectives
describe nouns and pronouns: The bright yellow lights on the large suspension bridge
shone through a thick mist hanging over the tired city.COMPARING
ADJECTIVES Adjectives can be used to make comparisons. For
example, if you want to compare three runners, you can say the first is fast,
the second is faster, and the third is fastest. Here are three ways
to use adjectives in comparisons: 1. Add -er or -est to the basic form of the adjective.
2. Use more/most, less/least.
3. Change the spelling of the adjective.ADDING -ER AND
-EST Add -er when comparing two nnouns or pronouns; this is called the
comparative form. Add -est when comparing more than two; this is
called the superlative form. Basic form: My sister is young.
Comparative: My sister is younger than I.
Superlative: My sister is the youngest of three children.With
adjectives that end in -y, first change the -y to -i and then add -er or -est.
CAUTION:Always use -er when comparing two; use -est when comparing more
than two. Basic Comparative Superlative
tall taller tallest
cold colder coldest
loud louder loudest
funny funnier funniest
heavy heavier heaviestUSING MORE/MOST,
LESS/LEAST You can also put more/most or less/least before the basic
form of the adjective to form the comparative and superlative. Basic Comparative Superlative
powerful more powerful most powerful
difficult more difficult most difficult
expensive less expensive least expensiveCHANGING
THE SPELLING OF THE ADJECTIVE Irregular adjectives change their
spellings (some even become new words) in the comparative and superlative. Not: bad, badder, baddest bad, more bad, most bad But: bad, worse,
worstFIVE RULES FOR USING COMPARATIVES AND SUPERLATIVES 1. Use
the comparative, the -er ending, only when comparing two things; use the
superlative, the -est ending, only when comparing more than two.
Not: She was the brighter woman on campus.
She was the brightest of the two women.
But: She was the brighter of the two women.
She was the brightest woman on campus.2. Use
more/less when comparing two things, most/least when comparing more than two
things. Not: He was the most talented of the two actors.
He was the more talented actor in the company.
But: He was the more talented of the two actors.
He was the most talented actor in the company.3.
Don't use more/most after adding -er or -est to an adjective. Not: more brighter/most brightest
But: brighter/brightest
Or: more bright/most bright.4. Don't use more/most with
irregular adjectives. Not: I do more better at math than she.
But: I do better at math than she.5. In general, don't add
-er or -est to an adjective of more than two syllables. Instead, use
more/most or less/least.
Not: dangerous, dangerouser, dangerousest
But: dangerous, more dangerous, most dangerous
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1.28 Learning To Use Participles In Sentences
WHAT ARE PARTICIPLES? Participles are
adjectives made from verbs. Present participles end in -ing.
Past participles of regular verbs end in -d, -ed, -en, -n, and
-t.
PARTICIPLES OF IRREGULAR VVERBS Present participles of all
verbs end in -ing. Past participles of irregular verbs must be
learned individually. You may want to print out the list of the
principal parts of common irregular verbs that follows: Present Past Present Participle Past Participle
bring brought bringing brought
catch caught catching caught
cling clung clinging clung
come came coming come
dig dug digging dug
do did doing done
feel felt feeling felt
fly flew flying flown
get got getting got, gotten
go went going gone
hold held holding held
hurt hurt hurting hurt
keep kept keeping kept
lead led leading led
make made making made
meet met meeting met
ride rode riding ridden
run ran running run
see saw seeing seen
send sent sending sent
sit sat sitting sat
speak spoke speaking spoken
steal stole stealing stolen
sting stung stinging stung
teach taught teaching taught
tear tore tearing torn
throw threw throwing thrown
win won winning won
write wrote writing writtenTHE
PRESENT PARTICIPLE Present participles end in -ing. You use them to
describe a noun or pronoun or to show what a noun or pronoun is doing. The boy found his parents in a forgiving mood.
The driving rain entered the house.THE PAST
PARTICIPLE Past participles of regular verbs end in -d, -ed, -en, -n,
and -t. Past participles of irregular verbs must be learned
individually. Use past participles to show what is done to a noun or
pronoun. Forgiven, the boy ran to his parents.
The rain, driven by strong winds, entered the house.PARTICIPLES
VERSUS NOUNS AND VERBS Participles are adjectives. To avoid confusing
them with nouns and verbs, make sure you have used the proper
ending.
CAUTION: Not: She bought a use car.
But: She bought a used car.
CAUTION: Not: They ordered ice tea.
But: They ordered iced tea.
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1.29 Learning To Use Adverbs In Sentences
WHAT ARE ADVERBS? Adverbs describe verbs,
adjectives, or other adverbs. The highlighted words below are
adverbs; lines connect them to the words they describe.
RECOGNIZING
ADVERBS Adverbs answer questions such as "When?" "Where?"
"How?" "Why?" "Under what conditions?" and "To what
extent?". Many adverbs end in -ly. However, soon,
very, fast, seldom, often, and well are also adverbs.
USING ADVERBS
VERSUS ADJECTIVES Use an adverb, not an adjective, when you describe a
verb, adjective, or other adverb. If you are not sure whether a word
is an adjective or an adverb, look it up in the dictionary. Not: She spoke soft and tender.
But: She spoke softly and tenderly.
Not: I don't feel good, for my stomach hurts bad.
But: I don't feel well, for my stomach hurts badly.COMPARING
ADVERBS Like adjectives, adverbs can be compared. That means
that they can be put into the comparative and superlative forms. Use
the comparative form to compare two things; use the superlative form to compare
more than two things. For example, adverbs could be written in
sentences as: Adverb: Sam works quickly.
Comparative: Sam works more quickly than I.
Superlative: Of everyone in our class, Sam works most quickly.To
compare adverbs that end in -ly (there are many of these), add more/most or
less/least to the adverb: Adverb Comparative Superlative
quickly more quickly most quickly
lively less lively least livelyWith
adverbs that do not end in -ly (there are only a few of these), use the -er and
-est endings or use more/most or less/leaast. If you don't know
which of these methods to use, look up the adverb in the dictionary, which will
give its correct comparative and superlative forms. Adverb Comparative Superlative
fast faster fastest
often less often least often
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1.30 Avoiding Sexist Language In Sentences
WHAT IS SEXIST LANGUAGE? Sexist language
can occur when you use he or she exclusively to refer to an indefinite pronoun
such as anyone, everybody, someone, and nobody. It can also occur
when you use a sex-specific noun to name a group with both male and female
members. For example, calling mail carriers mailmen implies that
only men deliver mail.
SEXISM WITH INDEFINITE
PRONOUNS Indefinite pronouns, such as anybody, each, neither, and
someone, can be general in meaning and not refer to specific persons, places, or
things. They are singular. Unfortunately, writers sometimes use
masculine pronouns--he, his, and him--to refer to indefinite pronouns.
Using only feminine pronouns to refer to indefinite pronouns is less
frequent, but it too is sexist.
AVOIDING SEXISM BY USING BOTH
MASCULINE AND FEMININE PRONOUNS OR BY DROPPING THE PRONOUN
Sexist: Everyone should cast his vote on election day.
Revised: Everyone should cast his or her vote on election day.
Revised: Everyone should vote on election day.
NOTE:To drop the pronoun, you might have to rewrite the
sentence.
AVOIDING SEXISM BY REPLACING THE PRONOUN WITH A,
AN, OR THE
Sexist: Each employee reports to his supervisor.
Revised: Each employee reports to a supervisor.AVOIDING
SEXISM BY USING A PLURAL NOUN AND PRONOUN
Sexist: A student should communicate with his professor.
Revised: Students should communicate with their professors.
CAUTION:Make sure that the pronoun agrees in number with its
antecedent--the word it refers to. Use singular pronouns with
singular antecedents, plural pronouns with plural antecedents.
SEXISM
WITH GENERIC NOUNS Generic nouns do not refer to a specific sex.
Most nouns in English are generic. Exceptions include such
words as mother and father. Avoid sexist language when using
pronouns that refer to generic nouns, nouns that are neither male nor
female.
AVOIDING SEXISM WITH GENERIC NOUNS
Sexist: A student must show his identification card at the library.
Revised: A student must show his or her identification card at the library.
Revised: A student must show an identification card at the library.
Revised: Students must show their identification cards at the library.
CAUTION:Sexism also becomes a problem when you use female pronouns to
refer to members of a group that contains both men and women.
Sexist: A nurse must regularly update her skills.
Revised: Nurses must regularly update their skills.SEX-SPECIFIC
TERMS Another way to avoid sexism is to replace sex-specific terms with
sex-neutral terms, when appropriate. For example, substitute
firefighters for firemen.
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1.31 Including Necessary Words
SHOULDN'T I LEAVE SOME WORDS OUT? The answer
is, of course, YES! You can leave out words that are redundant or
repetitious. But you shouldn't leave out words that are needed to
make your writing clear, logical, and complete.
COMPLETING
VERBS Many verb forms contain more than one word. Sometimes
you will have to add a helping word or a particle (a short word following a
verb) to make the tense or meaning of your verb clear. Incomplete: Soon after I eaten at that restaurant,
I began to throw bits of spoiled meat.
Complete: Soon after I had eaten at that restaurant,
I began to throw up bits of spoiled meat.COMPOUND
VERBS Don't leave out part of a compound verb (a verb containing two or
more words) when the tense of one part differs from the tense of another. Incomplete: Mozart has and always will be considered a musical genius.
Complete: Mozart has been and always will be considered a musical genius.USING
THE RELATIVE PRONOUN THAT Sometimes that is necessary, especially when
rephrasing what others have said. Not: The psychologist told the audience children need both love and discipline.
But: The psychologist told the audience that children need both love and discipline.MAKING
COMPARISONS CLEAR AND COMPLETE Make sure your sentence compares like
things; otherwise, it will be illogical: Not: The mountains of Switzerland are older than Colorado.
But: The mountains of Switzerland are older than those of Colorado.The
first sentence is illogical; it compares unlike things--mountains and
Colorado. The second is logical; it compares like things--mountains
and mountains (those of Colorado). When you compare people, places,
or things, you must show that they belong to the group to which they are being
compared. To do this, always include words such as other or else. Not: A Ferrari is more expensive than most cars.
But: A Ferrari is more expensive than most other cars.You must
use the word as twice when making a comparison. Not: Juan's hometown is not large as Mexico City.
But: Juan's hometown is not as large as Mexico City.Don't use
the word that when you really mean very. Not: This winter hasn't been that cold, but it has been snowy.
But: This winter hasn't been very cold, but it has been snowy.
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1.32 Using Appropriate Tone
WHAT IS TONE? Tone is the style in which
you express yourself. Your tone may vary depending upon purpose and
audience. For example, if you are writing a letter to a friend, you
might use an informal tone and include slang, jargon, colloquialisms, and
contractions. If you are writing a college essay, on the other hand,
you will want to use a formal tone.
HOW DO I CREATE A FORMAL
TONE? You don't have to use fancy words to create a formal tone.
However, you will have to avoid slang, jargon, and colloquialisms.
You will also have to choose language carefully and include only idiomatic
expressions.
SLANG Slang is language that has a private and
often short-lived meaning. It can be very powerful, but it is often
inexact, and it is usually understood by only a select group of people.
For example, teenagers often use words that their parents have never
heard of and that are not found in contemporary newspapers, textbooks, and the
like. Slang is inappropriate in formal writing.
AVOIDING
SLANG
Slang: When the dude split, he left the chick with a kid and no bread.
Formal: When the man left, he abandoned the woman with a child and no money.JARGON Jargon
is language used by experts in a particular field. &nbdp;It includes
technical words, new compounds, and familiar words used in a unique
way. Jargon is fine as long as it is used in writing read by those
who understand it. But it can make writing complicated and unclear.
So prefer simple, familiar words to jargon. Jargon: After booting up the computer and activating the printer,
Arnie made hard copies of his business correspondence.
Familiar: After turning on the computer and the printer,
Arnie printed his business letters.COLLOQUIALISMS Colloquial
expressions, while not always incorrect, are informal and more appropriate in
spoken conversation among friends than in formal writing. Colloquial: I found the puppy sleeping back of the couch.
Formal: I found the puppy sleeping behind the couch.IDIOMATIC
EXPRESSIONS An idiom is an expression whose meaning often has little to
do with the individual meanings of the words it contains. The
meaning of an idiom must be understood as a unit and can be learned only through
experience. By writing, I won't put up with his rudeness, the
meaning states a person won't tolerate his rudeness. But this
meaning cannot be arrived at by translating each of the three words in the idiom
put up with.
USING IDIOMATIC EXPRESSIONS You can use idioms
in formal writing, but you must use them correctly. Not: We are angry at our landlord.
But: We are angry with our landlord.COMMON IDIOMATIC
EXPRESSIONS Look for and replace unidiomatic expressions like those on
the left with correct versions like those on the right. NOT BUT
afraid on afraid of
Agree to (an opinion) agree with (an opinion)
angry on angry at (a situation)
angry with (a person)
arrive to (a place) arrive at/in (a place)
at peace in (oneself) at peace with (oneself)
comply to comply with
conform on (a rule) conform to (a rule)
contend against contend with
get on (a car) get in (a car)
get in (a plane, boat, bus, train) get on (a plane, boat, bus, train)
depend in depend on
die with (a disease) die of/from (a disease)
different than different from
equal with equal to
frightened of frightened by
impatient at (a person) impatient with (a person)
inferior than inferior to
listen on/at listen to
live in (a street) live on (a street)
live in (an address) live at (an address)
live at (a city) live in (a city)
look to (a picture) look at (a picture)
married with (someone) married to (someone)
park on (a driveway) park in (a driveway)
park in (the street) park on (the street)
partake in partake of
participate on participate in
prior than prior to
report in report on
superior than superior to
tired with tired of
wait for (a customer) wait on (a customer)
wait on (a letter) wait for (a letter)
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1.33 Avoiding Clichés
WHAT IS A CLICHE? A cliché is an
expression that has been overused. As a result it sounds stale and
dull. In fact, as soon as you begin to hear or read a cliché, you
can predict how it will end.
SPOTTING CLICHES Read the
following sentences, and try to figure out how the clichés in them will end:
She baked a cake that was as light as a ______.
Jason's remark was right on ______.
Janice, you have hit the nail_____ ____ _____.
After being crushed, the can lay flat as a __________.Were you
able to finish the clichés? Here are some ways you might have completed them.
Check yourself. She baked a cake that was as light as a feather.
Jason's remark was right on target.
Janice, you have hit the nail on the head.
After being crushed, the can lay flat as a pancake.REPLACING
CLICHES Watch for clichés as you rewrite the drafts of your
papers. Make one last check for clichés as you edit your final
draft. Trust your instincts to come up with alternatives that are
clearer, more appealing, less wordy, and often more specific.
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1.34 Using The Correct Word
CORRECT MEANING Sometimes developing writers
use words whose meaning they don't fully understand. This can lead
to sentences that are incorrect, unclear, or both. To make sure
that the word you are using means what you think it does, check its meaning in
the dictionary.
USING THE CORRECT WORD Here are two examples
of sentences that use words incorrectly. Incorrect: We don't live their anymore. Another words, we moved.
Correct: We don't live there anymore. In other words, we moved.A
GLOSSARY (LIST) OF CORRECT USAGE The following list contains words that
are often confused or misused. Print out and review this list until
you are sure of the correct meaning of each word. accept
The community college will accept any applicant who has a high school diploma.
except
My nephew likes all vegetables except broccoli.
advice
The value of good advice is not immediately recognized.
advise
The faculty member advised the student to drop the course.
affect
Automobile emissions affect the earth's atmosphere.
effect
The effects of global warming are difficult to measure.
all right
The children were all right.
alright
This word does not exist.
alot
This word does not exist.
a lot
A lot of fans began shouting when the concert was delayed.
allot
The manager allotted the parking spaces according to seniority.
altogether
The dancer was altogether brilliant in her performance.
all together
The campaign workers were all together at the rally.
among
Among the candidates, he was the most popular.
another words
This form does not exist. (See in other words.)
between
Dan's choice was between dropping out of college and finishing the semester.
anymore
Barry does not work at that restaurant anymore.
any more
Mia ate two pancakes and didn't want any more.
are
Before you leave this evening, check to see if the our hour
hours are posted on next week's schedule.
axe ask
The first is a tool; the second means "to request."
Do not confuse them.
axe
The axe is missing its handle.
ask
Don't ever be afraid to ask the teacher a question.
beyond
Giselle's beauty is beyond comparison.
be on
It's wise to be on time for job interviews.
brake
The sign warned drivers to brake.
break
The bartender washed the glasses carefully in order not to break them.
breath
After running, Jamal was out of breath.
breathe
The scuba instructor showed us how to breathe under water.
choose
If you choose to study electronics, you must take several math courses. [present tense]
chose
Mary Beth chose to spend last weekend at the ocean. [past tense]
cite
In reports, one must cite all research.
sight
The cabin came into sight.
site
A construction site is full of hazards.
cloths
Soft cloths work best for polishing a car.
clothes
Al spends Saturday mornings washing clothes.
complement
His flowered tie does not complement his checkered jacket.
compliment
He complimented us on our performance.
could of
This form does not exist.
could have
Tim could have been a manager.
desert
Few animals can survive in the desert as well as the camel.
dessert
You can have ice cream for dessert.
genes
Your physical characteristics are passed on to you by your parents through their genes.
jeans
I ripped my favorite pair of jeans.
hang
She wants to hang the pictures in the den.
hung
The sail hung loosely when the wind died.
heros
We always have heros for dinner on Mondays.
heroes
Children often think of athletes as heroes.
in other words
In other words, the choice is not as easy as it appears to be.
irregardless
This word does not exist.
regardless
They decided to buy a new car regardless of the cost.
its'
This form does not exist.
its
The college will hold its graduation Thursday.
it's
Since storm clouds are rolling in, it's likely to rain before evening.
knew
Ramona knew the secret password.
new
The new equipment will allow surgeons to perform the operation in less time.
know
His brother asked, "Do you know him?" "No", he replied.
now
The judges will now announce the winners of the contest.
lead
The mayor will lead the marchers downtown.
lead
Many older buildings are contaminated with lead paint.
led
The performer led the audience in a sing-along.
loose
Amy prefers loose clothing when it is humid.
lose
I predict the team will lose on Saturday.
maybe
Maybe he will win the lottery.
may be
The tests may be inaccurate, but the doctors are still worried.
passed
With help from a tutor, he passed the exam.
past
Alexis didn't consider her husband's past before she married him.
principal
The principal closed the school at noon.
principal
Dehydration is the principal cause of heat stroke.
principle
Religious principles are important to many people throughout the world.
should of
This form does not exist.
should have
Sharon should have come home earlier.
stationary
The table is stationary; it can't be moved.
stationery
She wrote the letter on expensive stationery.
than
Jodi and Bill arrived earlier than the other ticket buyers.
then
Read the instructions; then assemble the bicycle.
their
Their house is on the corner.
there
Stand there if you want to see the president.
they're
They're too tired to stay awake.
to
To vote, you have to register at city hall.
too
Since the classroom was too cold, the professor canceled the lecture.
two
The two of them decided to attend the reception.
try to
Bob's mother should try to understand his problem.
try and
Avoid using this form; it is wordy.
whose
Whose car are we taking to the dance?
who's
Who's going to the dance with Brandy?
would of
This form does not exist.
would have
Walt would have canceled his appointment.
your
Your purse was found in the college center.
you're
You're lucky that your money was not stolen.
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1.35 Learning End Punctuation With Four Sentence Types
WHAT ARE SENTENCE TYPES? A sentence contains
a subject and a verb, and it expresses a complete idea. The
punctuation mark you use at the end of a sentence depends on your purpose.
Declarative, interrogative, imperative, and exclamatory are the four
sentence types you will use in your writing. The correct end
punctuation depends on the type of sentence.
PUNCTUATING A
DECLARATIVE SENTENCE A declarative sentence makes a point, asserts an
opinion, or presents information. It ends with a period: I think the mayor is doing a good job.
The Civil War ended in 1865.
NOTE: If an abbreviation comes at the end of a sentence, do not
use a second period:
Fred's job interview is scheduled for 10:00 a.m.PUNCTUATING
AN INTERROGATIVE SENTENCE An interrogative sentence asks a
question. It ends with a question mark: Can anything else go wrong?
If he wins, will he share the prize with you?
CAUTION:Don't end an indirect question with a question mark.
An indirect question tells the reader what was asked in an earlier
question: Not: I asked if they were coming?
But: I asked if they were coming.PUNCTUATING AN IMPERATIVE
SENTENCE An imperative sentence gives an order, makes a request, or
provides instruction. Use an exclamation point when giving an
order. Otherwise, use a period to end an imperative sentence: Get out of my house!
Please leave the door open.
Turn left on Maple Street and continue for a mile.PUNCTUATING
AN EXCLAMATORY SENTENCE An exclamatory sentence expresses strong emotion
or conveys a message the writer wants to emphasize. It ends with an
exclamation point: The victim cried, "I've been shot!"
NOTE:Sometimes exclamatory sentences can be one word.
Jump! Run! Halt! :Go!
Fire!
USING QUOTATIONS AT THE END OF A SENTENCE Follow
these rules when using a direct quotation at the end of a sentence: 1. Place periods inside quotation marks.
2. Place question marks and exclamation points inside or outside
quotation marks depending on the sentence's meaning.ENDING
WITH A QUOTATION AND A PERIOD Periods can appear inside quotation marks.
According to Booker T. Washington, "No race can prosper until
it learns that there is as much dignity in tilling a field as in writing a poem."ENDING
WITH A QUOTATION AND A QUESTION MARK Place question marks inside or
outside quotation marks depending on the sentence's meaning: Inside: He asked me, "Where's my change?" The quotation is
a question, but the sentence itself is a statement. It tells what
he asked. The question mark applies only to the quotation. Outside: Did he call me "a penny-pinching miser"? The
quotation is a statement, but the sentence itself is a question. It
asks what he said. The question mark applies to the whole
sentence. If both the quotation and the sentence itself are
questions, place the question mark at the end of the sentence: Why would he ask a stupid question like"
Why did Marya dye her hair blue?"ENDING WITH A QUOTATION
AND AN EXCLAMATION POINT As with question marks, place exclamation
points inside or outside quotation marks depending on the sentence's meaning:
Inside: According to Gina, Elaine "is absolutely perfect!"
Outside: Stop calling me "irritable and impatient"!
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1.36 Using Commas In Compound Sentences
WHAT IS A COMPOUND SENTENCE? A compound
sentence contains two independent clauses joined by a comma and one of the
coordinating conjunctions: and, but, for, nor, or, so, yet. An
independent clause contains a subject and a verb, and it expresses a complete
idea. It is the heart of any sentence. subject verb
English is a Germanic language, but
Irish comes from Celtic.
Arabic and Hebrew are related, for
they are Semitic tongues.PUNCTUATING
COMPOUND SENTENCES In a compound sentence, the comma comes before the
coordinating conjunction. subject verb
Andi has been to Brazil, so
she knows some Portuguese.
Jerry can speak ancient Greek, yet
he rarely does.PUNCTUATING
LONG COMPOUND SENTENCES Some compound sentences begin or end with
phrases. Others begin with dependent clauses. Such phrases and
clauses can also take commas: When my father was young, he listened to opera, and
he began to learn Italian, at least the kind used on stage.
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1.37 Using Commas After Introductory ElementsWHAT ARE INTRODUCTORY
ELEMENTS? Introductory elements are words, phrases, or subordinate
clauses that come at the beginning of a sentence. Subordinate
(dependent) clause: As I walked through the crowd, someone picked my pocket.
Phrase: In fact, all of my money was stolen.
Word: Fortunately, I was carrying only two dollars at the time.SPOTTING
INTRODUCTORY ELEMENTS Remember that introductory elements: 1. Begin sentences
2. Introduce main clausesIDENTIFYING SENTENCE
PARTS Review these important definitions: Introductory Word, phrase, or
subordinate clause at the:
Element: beginning of a sentence, before a main clause.
Phrase: Group of words without a subject or predicate (verb).Subordinate
Group of words with a subject and predicate clause: (verb) that does not express a complete idea. Main
Group of words with a subject and predicate:
clause: (verb) that expresses a complete idea.
It is the heart of a sentence.COMMAS AFTER
INTRODUCTORY WORDS Place a comma after an interjection, transition, name
in direct address, or introductory "yes" or "no": Interjection: Heck, I hate mud-wrestling!
Transition: Nonetheless, I'll go with you if Jan comes too.
Name in direct address: Jan, do you want to see a mud-wrestling match?
Yes/no: No, I'd rather stay home and sort my socks.COMMAS
AFTER INTRODUCTORY PHRASES Use commas after long introductory phrases:
Having been in the hot tub much too long, Bruce began to turn red. The
need to place commas after short introductory phrases is not an incorrect
practice. Before long, he resembled a boiled lobster. COMMAS
AFTER INTRODUCTORY DEPENDENT CLAUSES Place a comma after an introductory
dependent clause: When Bruce got back into the house, he noticed that his
family was melting lots and lots of butter.
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1.38 Using Commas To Separate Items In A SeriesWHY USE
COMMAS IN A SERIES? To keep sentences clear, use commas to separate
nouns, pronouns, adjectives, adverbs, phrases, and clauses that come one after
another in a series.
WHAT IS A SERIES? A series contains three
or more words, phrases, or clauses. In general, do not set off pairs
of words, phrases, or clauses with commas. Not: Children feared the man who wore the red hat, and the funny suit.
But: Children feared the man who wore the red hat and the funny suit.COMMAS
WITH WORDS IN A SERIES The following examples use proper nouns,
adjectives, and adverbs in series: Nouns: Tibet, Japan, Sri Lanka, and Nepal are countries in Asia.
Adjectives: A cold, rainy, windy day is no time to go camping in
the Andes Mountains.
Adverbs: The pilgrims moved toward Mecca slowly, carefully, and
devoutly.COMMAS AROUND PHRASES IN A
SERIES Phrases are groups of words without subjects. The
following sentences use various kinds of phrases in series: Prepositional: Lincoln wrote that "the government of the people,
by the people, for the people shall not perish from the earth."
Infinitive: To be free, to care for children, and to worship God
are my mother's priorities.
Participial: Running barefoot over rocks, climbing over barbed
wire, and forging a stream, the young slave finally escaped.COMMAS
AROUND CLAUSES IN A SERIES A clause is a group of words with a subject
and a predicate (verb). An independent (main) clause expresses a
complete idea and can stand alone as a sentence. A dependent
(subordinate) clause does not express a complete idea and cannot stand alone.
Independent clauses: For the most part, Mexicans speak Spanish, Brazilians speak Portuguese,
and Haitians speak French.
Dependent clauses: Many problems remained between North and South
after the last shot of the Civil War was fired,
after Lee surrendered to Grant at Appomattox,
and after Lincoln was assassinated.COMMAS
BEFORE THE LAST ITEM Omitting the comma before the last item in a series
after making certain that the comma's absence won't confuse readers.
Whichever method is used, be consistent. Phyllis has lived in Texas, Oklahoma, and New Mexico.
OR
Phyllis has lived in Texas, Oklahoma and New Mexico.
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1.39 Using Commas Around Nonrestrictive Modifiers And Sentence
Interrupters
WHAT IS A NONRESTRICTIVE
MODIFIER? A nonrestrictive modifier (adjective) helps describe a noun,
but it does not define that noun, nor is it essential to its meaning.
If you left that modifier out of the sentence, the sentence's meaning
would not change.
RESTRICTIVE VERSUS NONRESTRICTIVE
MODIFIERS A nonrestrictive modifier describes a noun but is not needed
to identify it. A restrictive modifier identifies a noun or
distinguishes it from all other such nouns. It limits its meaning to
one particular person, place, or thing. Nonrestrictive: Sally Franks, who learned to drive at thirteen,
is a mechanic at Ted's Garage.
Restrictive: The woman who is a mechanic at Ted's Garage
learned to drive at thirteen.AN EASY WAY
TO DISTINGUISH RESTRICTIVE AND NONRESTRICTIVE MODIFIERS If the modifier
can be removed without affecting the meaning of the sentence, it is
nonrestrictive and needs commas. Students, who can use campus services free of charge,
must show their IDs before entering the library.By removing
the modifier, the sentence would read: Students must show their IDs before entering the library. Who
can use campus services free of charge doesn't restrict the meaning of students
to a specific group of students. It refers to all
students.
WHAT IS A SENTENCE INTERRUPTER? A sentence
interrupter is a word or phrase that appears in the middle of a sentence and
forces the reader to pause. Most interrupters introduce another
thought that is not as important as the thought it interrupted.
Always place commas around sentence interrupters. He was given all that money, we think, by his aunt.
The basement door, claims my father, was forced open.
Chapter Two Index Using Commas Between Coordinate Adjectives | Using
Commas In Dates, Addresses, Numbers, Names, Titles And Degrees |Using
Commas For Special Purposes | Learning When Not To Use A Comma |
Learning Three Uses for the Semicolon | Learning Four Uses For The Colon Learning
To Use Quotation Marks | Learning To Use A Dash And Parentheses | Mastering the Apostrophe
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INTRODUCTION Chapter 2 will deal with punctuation forms as
the period, comma, semicolon, colon, dash, hyphen, exclamation mark, question
mark, quotation mark, ellipsis and apostrophe.
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2.1 Using Commas Between Coordinate AdjectivesWHAT ARE
COORDINATE ADJECTIVES? Coordinate adjectives are two or more adjectives
that follow one another and describe the same noun. Always separate
coordinate adjectives with commas. An old, red barn sat on the hill. WHEN ARE ADJECTIVES
NOT COORDINATE? Sometimes, adjectives you think describe the same noun
really describe a larger term, which contains an adjective and a noun: The old high school was torn down. High describes school,
but old does not. Old describes the larger term high school.
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2.2 Using Commas In Dates, Addresses, Numbers, Names, Titles And
Degrees
COMMAS IN DATES Place commas
between the day, date, and year: July 4, 1776
Thursday, March 31, 1939
CAUTION:Don't use a comma if you are mentioning the month and year
only. Not: July, 1776<
But: July 1776COMMAS IN ADDRESSES In a sentence,
use a comma to separate the street address from the city. However,
when addressing an envelope, place the street address on one line, the city on
the next. In this case, do not follow the street address with a
comma. Bertrand Bong lives at 10 Willow Drive, Eugene, Idaho. Always
place a comma between city and state or city and country. When
writing a sentence, use a comma to separate the state and any information that
follows. They have lived in Seattle, Washington, and several other large American cities.
COMMAS IN NUMBERS Use commas in units of more than
three digits, setting off every third digit as you count from the right. They paid $95,000 for their house.
Her wedding dress cost $1,000.COMMAS WITH NAMES, TITLES,
AND DEGREES
Names: James Jameson, Jr.
Paul Bunyan, Sr.
Titles: Molly Malone, Esq.
Sally Smart, C.P.A.
Degrees: Phyllis Osophie, Ph.D.
Denise Dentum, D.D.S.
NOTE:If you place a comma before a title or a degree, you should place
one after the title or degree unless the title or degree ends the sentence.
Steve Smith, M.D., graduated from Duke University.
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2.3 Using Commas For Special Purposes
FOR WHAT SPECIAL PURPOSES CAN COMMAS BE
USED?
1. To set off direct quotations
2. To take the place of some words
3. To help make a sentence clearerUSING COMMAS TO SET OFF
DIRECT QUOTATIONS A direct quotation uses another writer's exact words
within quotation marks. You use direct quotations to include
dialogue or to support your own ideas with opinions of experts whose work you
have taken notes from. According to Shakespeare, "Crabbed age and youth cannot live together."
"Praise be to Allah, the lord of creation," said Muhammad.Don't
use a comma if the quotation ends in a question mark or exclamation point: "Who was president of the Confederacy?" Jo asked.
"Don't trust him!" she screamed.
"He's not one of us."USING COMMAS TO TAKE THE PLACE OF
WORDS Frequently, you can replace the conjunction and with a comma:
The dog was frightened, tired, and hungry.
OR
The dog was frightened, tired, hungry.You can even use a comma
to take the place of several words, thereby streamlining your writing and giving
it variety and emphasis. This is true of sentences that express
contrast: He was hardworking, not brilliant. USING COMMAS TO
MAKE SENTENCES CLEARER You can sometimes make sentences clearer by
placing commas between words that, when set side by side, might be misleading,
confusing, or unintentionally humorous.
Not: Whenever he cooked the cat climbed onto the counter.
But: Whenever he cooked, the cat climbed onto the counter.
Not: After Minerva left her husband turned on the game.
But: After Minerva left, her husband turned on the game.
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2.4 Learning When Not To Use A Comma
WHEN IN DOUBT, WHY NOT SPRINKLE COMMAS WHEREVER YOU
WANT?, Some beginning writers sprinkle commas through their work
indiscriminately, or they place them wherever they think the reader should
pause. But including commas where they don't belong weakens your
writing as much as forgetting to include them in the appropriate
places.
NO COMMA BETWEEN SUBJECT AND VERB Not: A bird with large, red wings and a bright yellow tail,
perched on my window.
But: A bird with large, red wings and a bright yellow tail
perched on my window.The simple subject is bird, but the
complete subject is a bird with large, red wings and a bright yellow tail.
Since the complete subject is so long, the temptation to place a comma
after it will make readers pause. Don't fall into that trap.
CAUTION:A complete subject, no matter how long, is not separated from
its verb by a comma. NO COMMA BETWEEN A VERB AND ITS DIRECT
OBJECT There should not be a comma between a verb and its direct object.
verb direct object
Not: I dearly love, artichoke hearts.
But: I dearly love artichoke hearts.NO COMMA BETWEEN A
VERB AND ITS COMPLEMENT Complements are adjectives that come after the
verb and describe the subject. Not: The weather has been, cold and rainy.
But: The weather has been cold and rainy.NO COMMA BETWEEN
A MODIFIER AND THE WORD IT DESCRIBES
Not: The prisoner escaped by climbing a ten-foot, ivy-covered, wall.
But: The prisoner escaped by climbing a ten-foot, ivy-covered wall.This
sentence contains two modifiers: ten-foot and ivy-covered. Place a
comma between the modifiers but not between the second modifier and wall, the
word being described.
NO COMMA BETWEEN PAIRED WORDS OR
PHRASES
Not: Professor Mendez teaches both French, and Spanish.
But: Professor Mendez teaches both French and Spanish.
Not: On New Year's Eve, we prefer to stay home, or to visit Uncle Oswald.
But: On New Year's Eve, we prefer to stay home or to visit Uncle Oswald.NO
COMMA BEFORE SUBORDINATE ELEMENTS AT THE END OF A SENTENCE Phrases and
subordinate clauses are often followed by commas when they open a sentence, but
not when they end one. Not: She often goes to Rio, because she has family there.
But: She often goes to Rio because she has family there.Because
begins a subordinate clause.
NOTE: For easier reading, you can put a comma before a
participial phrase that ends a sentence. People lost in the cave began to shout,
hoping that someone on the outside would hear them.
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2.5 Learning Three Uses for the Semicolon
WHAT OTHER KINDS OF PUNCTUATION CAN I USE? You
might have already learned about periods, question marks, exclamation points,
and commas. Two other major punctuation marks are the semicolon and the
colon. You will learn about the semicolon in this objective.
You will learn about the colon in Objective 51.
WHAT IS A
SEMICOLON? Like a comma, a semicolon (;) tells the reader to
pause. However, the semicolon is a stronger mark of
punctuation. It separates clauses and phrases that are closely
related or that receive the same emphasis. Unlike periods, question
marks, and exclamation points, semicolons always appear within, not at the end
of, sentences.
A SEMICOLON BETWEEN INDEPENDENT (MAIN)
CLAUSES Use a semicolon to connect two independent clauses that are
closely related and are not connected with a coordinating conjunction.
An independent clause has a subject and a verb and expresses a complete
idea. The coordinating conjunctions are and, or, but,
nor, for, so, and yet.
Guadeloupe is in the Leeward Islands; Guatemala is in Central America.
Woodrow Wilson was the 28th president of the United States;
he followed William Howard Taft.
NOTE: Don't capitalize a word that follows a
semicolon.
A SEMICOLON BETWEEN INDEPENDENT (MAIN) CLAUSES JOINED BY
TRANSITIONAL WORDS AND PHRASES In the middle of sentences, transitions
come in two forms: conjunctive adverbs and transitional phrases.
Both emphasize and clarify the relationship between the independent
clauses they join. Conjunctive adverb: It's a good thing Columbus came to America;
otherwise, the Italians would never have learned about the tomato.
Transitional phrase: People before Columbus knew the world wasn't flat; in fact,
Eratosthenes accurately measured the earth's circumference
in the third century B.C.
NOTE: Use a comma after a conjunctive adverb or transitional
phrase. SEMICOLONS IN ITEMS IN A SERIES Use semicolons to
separate items in a series as long as some or all of the items in that series
contain commas. Eleanor of Aquitaine (1122-1204) was the daughter of William X, Duke of Aquitaine;
the wife of Louis VII, King of France; and later the wife of Henry of Normandy,
who became Henry II of England.There are three items in this
list:
(1) the daughter of . . . ;
(2) the wife of . . . ;
(3) later the wife of . . . .If commas replaced the
semicolons, readers might not be able to tell where one item ends and the next
begins. After all, each item already contains a comma of its
own.
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2.6 Learning Four Uses For The Colon
WHAT OTHER KINDS OF PUNCTUATION CAN I USE? You
might have already learned about periods, question marks, exclamation points,
and, of course, commas. Two other major marks of punctuation are the
semicolon and the colon. You will learn about the colon in this
objective.
WHAT IS A COLON? A colon (:) is a mark of
punctuation that appears within a sentence. Never use a colon at the end of a
sentence.
A COLON BETWEEN INDEPENDENT (MAIN)
CLAUSES Sometimes, you can use an independent clause to explain, add to,
or clarify the meaning of another. You should separate these clauses with a
colon. Stephen King has been busy: he has written over 27 novels since 1974. The
second clause makes clear what the writer means by busy.
A COLON
AFTER AN INDEPENDENT (MAIN) CLAUSE You can place a colon after an
independent clause to introduce information naming something in that clause:
Only one president was not elected by popular vote:
George Washington.
Alaska is rich in several natural resources: oil, gold, copper, and uranium.COLONS
AND QUOTATIONS Use a colon to introduce a direct quotation:
The prisoner pleaded with his accusers: "I am innocent.
Innocent, I tell you!"
CAUTION:Don't use a colon to introduce a direct quotation if that
quotation is needed to make the sentence you're writing complete: Not: Pope wrote that: "to err is human."
But: Pope wrote that "to err is human."OTHER USES FOR
COLONS
1. In the salutation of a business letter:
Dear Professor Johnson:
2. To separate hours and minutes:
10:55 a.m.
3. Before a subtitle:
Thomas More: A BiographyNO COLON TO SEPARATE OBJECTS
OR COMPLEMENTS FROM VERBS A direct object is the receiver of an
action. A complement comes after the verb and describes the subject.
Direct Object:
Not: She bought: a saw, a hammer, and a drill.
But: She bought a saw, a hammer, and a drill.
Complement:
Not: He is: a good speller but a bad typist.
But: He is a good speller but a bad typist.
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2.7 Learning To Use Quotation Marks
WHAT ARE QUOTATION MARKS? Quotation marks
("/") identify words you have taken directly from someone else.
They tell readers these words are exactly as your source spoke or wrote them.
"We don't know a millionth of one percent about anything,
"said Thomas Alva Edison.
"Toots Shor's restaurant," claims Yogi Berra,
"is so crowded nobody goes there anymore."
NOTE: Quotation marks are always used in
pairs.
QUOTATION MARKS WITH OTHER MARKS OF
PUNCTUATION Remember the following: 1. Commas and periods appear inside quotation marks.
2. Colons and semicolons appear outside quotation marks.
When I asked what he wanted, he calmly said, "Money."
"He who hesitates is not only lost but miles away from the nearest exit
"; now that's the kind of line stand-up comics dream about.INDIRECT
QUOTATIONS
CAUTION:Don't put quotation marks around an indirect quotation, which
tells what someone said without using his or her exact words. Not: She said that "she was going to the party."
But: She said that she was going to the party.OTHER USES
FOR QUOTATION MARKS
1. With quotations within quotations
2. Around titlesQUOTATIONS WITHIN QUOTATIONS Use
single quotation marks around a quotation within a quotation. Benita said, "I told Julio, 'Don't swing on that branch,
'but he ignored me and told me to 'get lost.'"The writer quotes
Benita, who is quoting herself and Julio. Don't swing on that
branch' and `get lost' are quotations within a quotation.
QUOTATION
MARKS AROUND TITLES Use quotation marks around titles of newspaper,
magazine, and journal articles; poems; short stories; songs; and episodes of TV
programs. B. R. Jerman's article, "Browning's Witless Duke,"
is about Robert Browning's poem "My Last Duchess."
The story "Guests of the Nation" is set in Ireland.
Gershwin's "Summertime" and "I Got Rhythm"
are classics of American song.
"Who Shot J.R.?" was the most watched episode of Dallas.
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2.8 Learning To Use A Dash And Parentheses
WHAT IS A DASH? You can create a dash
(--) by typing two hyphens with no space in between. A dash is used
to: 1. Set off material that needs emphasis.
2. Help clarify an idea.
3. Separate a list from an independent clause at the beginning
or end of a sentence.A DASH HELPS CREATE EMPHASIS
George Bush became the first incumbent vice president-- since 1836--to
win election to the presidency.The phrase since 1836 is being
emphasized.
A DASH CAN HELP CLARIFY AN IDEA
In 1989, President Bush responded effectively to the upheaval in
Eastern Europe--by offering economic aid to Hungary, Poland, and
Czechoslovakia and by lending his support to the reunification
of Germany.
NOTE: The more formal colon can replace the dash.
A
DASH CAN SEPARATE A LIST FROM AN INDEPENDENT CLAUSE The strengthening of the Western alliance, the Persian Gulf War,
and the signing of several arms reduction treaties with the Soviet
Union--these were the great successes of President Bush's foreign policy.
NOTE:A dash can come before or after an independent
clause.
WHAT ARE PARENTHESES? Parentheses [(/)] enclose
important words that would interrupt the flow of the sentence. You
can use parentheses to: 1. Set off an explanatory sentence within a sentence.
2. Set off words that specify.
3. Enclose brief definitions.
4. Enclose numbers or letters that mark items in a list.
NOTE:Parentheses are always used in pairs.
PARENTHESES SET
OFF AN EXPLANATORY SENTENCE
Ishmael (he is the speaker in Melville's Moby Dick) takes his name
from a Biblical character who was cast into the desert.
Istanbul (it used to be called Constantinople) is on the Bosphorus.The
words within parentheses are complete sentences.
PARENTHESES SET OFF
WORDS THAT SPECIFY Five countries (Somalia, Kenya, Sudan, Eritrea, and Djibouti) border Ethiopia. Somalia,
Kenya, Sudan, Eritrea, and Djibouti name the five
countries.
PARENTHESES ENCLOSE BRIEF DEFINITIONS Embalming (the preservation of a corpse through chemical treatment) was
practiced by the Egyptians.PARENTHESES ENCLOSE NUMBERS OR
LETTERS THAT MARK ITEMS IN A LIST Before becoming president, George Bush was
(1) a member of the House of Representatives,
(2) U.S. ambassador to the United Nations,
(3) chief liaison officer to China,
(4) director of the CIA, and
(5) vice president.
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2.9 Mastering the Apostrophe
WHAT IS AN APOSTROPHE? An apostrophe (') shows
possession: the child's toy the film's star<
the teacher's desk the store's prices
the city's drug problem
the dog's tailYou can also use apostrophes to
create special relationships between words: a night's sleep, two months' pay. EIGHT RULES FOR
USING THE APOSTROPHE 1. To show possession, add -'s if the noun does not
end in -s. The world's largest lake is the Caspian Sea.
Monrovia, Liberia's capital, was named after U.S. President James Monroe. 2.
To show possession, add -'s if the noun is singular and ends in -s or -z. > The bus's door jammed.
Jazz's origins go back to Afro-American spirituals.
CAUTION:If the pronunciation of the word with an added -'s seems
awkward, add only the apostrophe: Xerxes' army fought the Greeks. 3. To show possession, add
only -' if the noun is plural and ends in -s. The sisters' taste in clothes were very different.
The council debated the citizens' petition.4. To show joint
possession in a series, add -'s only to the last noun. Groucho, Chico, and Harpo's films are still funny. 5. To
show individual possession in a series, add -'s to each noun. Boston's and San Francisco's waterfronts are interesting,
but I prefer Seattle's.6. Use the -' in contractions in place
of omitted numbers or letters. She will graduate with the class of '99.
Because it's raining, we can't go to the park.
CAUTION:It's = it is; can't = cannot.
7. To form the possessive
of a hyphenated word, add -'s after the last letter. Not: My mother-in-laws home
Not: My mother's-in-law home
But: My mother-in-law's home8. Add an -'s to abbreviations and
letters and numbers to make them plural. Bartenders check people's ID's before serving them.
Syed received three A's and two B's as final grades.
Carmen hit two 777's in a row on the slot machine.FORMING
PLURALS
CAUTION:In general, do not use an apostrophe to form plurals. Not: Hitler planned to conquer the nation's of Europe.
But: Hitler planned to conquer the nations of Europe.POSSESSIVE
PRONOUNS
CAUTION:Do not add an apostrophe to a pronoun that is already
possessive. Not: Under Hitler, Germany sought it's place in the sun.
But: Under Hitler, Germany sought its place in the sun.
Chapter Three Index Fund-Raising Technical Terms |
Fund-Raising Non-Technical Terms
This
chapter explains common terminology used by the Office of University Advancement
and their fund-raising activities.
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3.1 Fund-Raising Technical Terms
This chapter includes sample sections on types of written internal communication such as memorandums, letters, reports
and proposals that include crucial technical terms vital to this office. Copies of approved Office of University Advancement
letterhead (Memorandum, Progress Report, Contact Report and Donor Receipt) have
been omitted because of proprietary concerns.
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3.2 Fund-Raising Non-Techncial Terms
This information provides a copy of drafted
material that is vital to this Office such as Personnel Evaluation Forms, and Business Proposal (Approval
Request to Conduct Fund Raising Activity) will not be
reviewed.
Chapter Four Index Proper Syntax |
Style Acceptance | Abbreviations |
Numbers as Figures or Words | Word Choice
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Appendix
A, B, C, D, E, and F
|
Appendix Index Etymology Books |
Dictionaries | Thesauruses |
Fund-Raising Directories | Books of Lists | Almanacs
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1. Learning Five Ways To Gather Information WHY LEARN TO
GATHER INFORMATION? Writing is a process of four important steps: (1) Gathering information is the first and perhaps the most important step;
(2) Drafting the gathered information;
(3) Editing the information; and
(4) Proofreading the information.Following the process
carefully is the best way to produce a piece of writing you can be proud
of.
WHEN DO I GATHER INFORMATION? Gathering information (facts,
ideas, opinions,statistics, quotations) means recording what you know about your
subject from personal experience or have learned about it from other
sources. You can use a journal, notebook, note cards, or a sheet of
a paper for this purpose. You will most often do this at the
beginning of a project, but you might need to gather more information later in
the process.
HOW DO I GATHER INFORMATION? This objective
presents five good ways to gather information: (1) listing,
(2) focused free writing,
(3) brainstorming,
(4) summarizing, and
(5) interviewing.Listing, focused free writing, and
brainstorming allow you to record information that you already know, that you
have observed, or that you have learned from experience.
Summarizing and interviewing are ways to gather information about a subject from
what others have said or written about it.
START WITH WHAT YOU
KNOW Always begin by writing down what you have learned about your
subject through observation or experience. This will help you gain
confidence and overcome "writer's block," the common problem of staring at a
blank paper without knowing how to begin. As you just learned,
three ways to gather facts and ideas you already know are (1) listing,
(2) focused, free writing, and
(3) brainstorming:LISTING Listing is a quick way
to record what you think is most important, startling, or obvious about your
subject. Start by recording three or four broad details that first
come to mind as you think about it. Here's how you might begin if
you decide to describe what you saw, heard, and felt after a serious auto
accident:
NOTE:Don't worry about grammar and mechanical errors at this
time. You can correct them later, when you draft, revise, or edit
your work. Rough lists like the one you just saw need not be
precise or complete; their only purpose is to help you begin thinking about your
subject. You can provide more exact details as you review each item
and expand it. You might expand "Fear" by
writing:
EXPANDING A LIST By expanding other items in your
original list, you can add more details until you have enough to begin the first
draft of a paper about this event. Here's how you might add details
to another item in your original list:
NOTE:Don't worry about grammar and mechanical errors at this
time. You can correct them later, when you draft, revise, or edit
your work. Always review your list after you think you have run out
of things to say. This will help you add new details and make those you've
already included clearer. For example, after rereading your original
list, you might expand "Worried about my leg" to: My right leg had gone numb. For a moment I panicked and began to fear that I had
lost it.
NOTE:When you create a list, you can use words, phrases, complete
sentences, or a combination of all three.
FOCUSED
FREEWRITING A second way to gather facts and ideas you already know is
through free writing. Free writing involves writing nonstop for five
or ten minutes by recording information just as it pops into your mind.
Focused free writing requires that you concentrate on a chosen subject as
you go along. Information gathered through focused free writing is
recorded in loosely constructed sentences and paragraphs. Here's
an example of what you might have written if you had used focused free writing
to gather details about a car wreck: I was disoreented, didn't remember where I was going.
Felt like vommiting. For a minute, I had trouble keeping my balance,
my head spining and I triped over the curb and fell
on some wet grass Was car about to exlode? Had I broken my leg?
I thought about my parents, their reactions to all this.
NOTE:Don't worry about grammar and mechanical errors at this
time. You can correct them later, when you draft, revise, or edit
your work. Here's more focused free writing like the kind you might
have completed to gather details about a car wreck: What happened? The police came. Heard their sirens screeching and
the ambulance arrive--remembered brother. Was he out of the car?
Where was he? How did I get here? Where is here? My legs and arms
hurt--sharp, stabbin pains--head pounds. The Camaro was sandwiched
between the light pole and the car that I hit (that hit me?) I
became really worried about my leg. My head hurt badly, the bruises
on my face and elbows burned, and my head pounded. No feeling in my leg.
Is it there? Gas. Three of the wheels are off the ground and spinning.
NOTE:Don't worry about grammar and mechanical errors at this time. You
can correct them later, when you draft, revise, or edit your work.
Here's still more focused free writing like the kind you might have completed to
gather details about a car wreck: Glass tears through my coat an rips into my forarm. Gas stinks. There's glass across
the street, gasoline leaking everywhere, antifreeze Will this car explode? The crunch
of steel and the two loud thuds still cho in my head.
NOTE:Don't worry about grammar and mechanical errors at this
time. You can correct them later, when you draft, revise, or edit
your work.
BRAINSTORMING A third way to record what you know
is brainstorming. It can result in the creation of a list, a
paragraph, or even a bunch of loosely connected words and phrases spread across
a sheet of paper. Sometimes, the results look like a bunch of
doodles with no meaning except, of course, to the
writer.
BRAINSTORMING: ASKING THE JOURNALIST'S QUESTIONS You
can begin brainstorming in many ways, but one of the best is to ask yourself
questions like those journalists use to develop news stories.
Let's say you want to describe your most interesting relative. Call
her "Aunt Ruby." After asking eight to ten questions, review your work.
This will refresh your mind and bring up additional questions, which will
help you probe your subject more deeply. Not all questions used
during brainstorming yield details you can use, but answers to only one or two
will provide enough information to get you started.nbsp; Gathering details
is part of the writing process called "invention," so invent as many questions
as you need. Of course, you can always invent questions by
yourself, but brainstorming can be shared with other writers.
Together, you may be able to find details that one of you working alone might
miss.
GATHERING MORE INFORMATION IF NEEDED After recording
what you know about a subject through listing, focused free writing, or
brainstorming, you might find that you need even more information. Two ways to
gather this material are summarizing what others have written about your subject
and interviewing people who know a lot about
it.
SUMMARIZING Summarizing is a way to put another writer's
ideas into your own words. A summary is shorter and more compact than the
original; it includes only major points. Compare a paragraph from
Gail Sheehy's "Jailbreak Marriage" with a student's summary of that professional
essay:
INCLUDING SUMMARIZED INFORMATION Try to combine
summarized information with what information already known or with details from
other sources. Just use your own words. Also, make sure the reader knows that
the information comes from someone else's work by giving that writer credit. For
example, the student summary of "Jailbreak Marriage" begins: "According to Gail
Sheehy . . . ."
INTERVIEWING Interviewing is a good way to
gather details from people who are at least as familiar with your subject as you
are. It also gives you another perspective from which to view your
subject.
INTERVIEWING TIPS
1. Prepare for your interview carefully.
Think of questions that will draw useful information
from the person(s) you're interviewing.
2. Ask questions like those used by journalists:
Who? What? Where? When? Why? and How?
3. Schedule interviews ahead of time, and announce your subject
when you make an appointment.
4. Consider giving the person you are interviewing a written copy
of questions you will ask so that he or she can prepare for the
interview and make it more worthwhile.
2. Learning To Use Library and Electronic ResourcesWHAT
RESOURCES DOES THE LIBRARY HAVE? Your college library contains or can
make available resources you need to complete any undergraduate research
paper. Use them to begin your search for books, articles, pamphlets,
films, and other materials from which to take information.
STANDARD
REFERENCE TOOLS Begin your search for information by using four tools to
find books, articles, and other materials on your subject: Card catalog: An alphabetical listing of books. Most libraries have
computerized their card catalogs to save space and make
searching for a book easier.
Indexes to periodicals: Listings of journal, magazine, and newspaper articles.
Some are general, but many refer to periodicals in specific
fields of study.
Reference books: General and specific dictionaries, encyclopedias, and
other reference tools in the library's reference room.
Electronic databases: Lists of books, articles, and other literature stored on computers.USING
THE CARD CATALOG Card catalogs give information such as author, title,
subject, edition, number of copies in the library, and call number.
Computerized catalogs include status messages such as "In," "Checked out,"
or "Not on shelf." If a computerized card catalog is part of a
network, it will also list other libraries where a book can be
found.
READING A CARD CATALOG ENTRY Here is a card catalog
entry like those you might find in your library:
HOW DO I FIND A BOOK
LISTED IN THE CARD CATALOG? A catalog entry lists a book's call number,
which helps you find it. Library stacks and shelves are organized
like supermarket aisles, so you can find what you need easily. To
find a book (call number: QL737.P98 M67 1988), start by looking for the first
two letters (QL) in the call number; call letters are posted at the end of each
stack where books are stored. The call number also appears on the
outside spine of the book. As you search the shelf, scan call numbers until you
find the one you want.
INDEXES TO PERIODICALS Indexes to
periodicals are listings (bound or on computer) of journal, magazine, and
newspaper articles. (Periodicals are publications that come out
periodically, say every week, month, or quarter). Some indexes are
general, but many make reference to periodicals in specific fields of
study.
A GENERAL PERIODICAL INDEX The best-known and most widely
used general periodical index is the Readers' Guide to Periodical
Literature. It is located in the library's reference
section. You can use this tool to find the names of articles
published in more than one hundred magazines of interest to the general public.
NOTE:The Readers' Guide is arranged by subject and by author.
It is bound annually. At the beginning of each volume are
suggestions and abbreviations to help you use the Guide. Read these
first.
SPECIAL PERIODICAL INDEXES Periodicals called journals
contain articles specific to a particular discipline. They are
published monthly, quarterly, semiannually or annually. While
primarily professionals for professionals write the articles they publish, they
can be useful to college students. One of the most famous is The
Journal of the American Medical Association (abbreviated as JAMA), which reports
on breakthroughs in medical and pharmaceutical research.
OTHER
SPECIAL PERIODICAL INDEXES The reference section of a library will
contain a number of important periodical indexes. Among them are:
Essay and General Literature Index: Lists articles relating to the
humanities and social sciences.
Humanities Index: Lists articles in archaeology, classics, language, literature,
history, philosophy, religion, the performing
arts, and folklore, arranged by author and subject.
The New York Times Index: Lists stories appearing in that paper.
It includes short abstracts (summaries).
Psychological Abstracts: Summarizes articles in psychology published in a given year.
Social Sciences Index: Lists articles in anthropology, criminology, economics,
law, political science, psychology, and
sociology.Here are some more
special periodical indexes also available in a library's reference section:
Applied Science and Technology Index
Art Index
Engineer Index
Film Index
Literature Index
Biography Index
Guide to Nursing and Allied Health
Business Periodicals Index
Education IndexUSING STANDARD REFERENCE BOOKS Your
library's reference room contains encyclopedias and general reference
books. Make sure to go beyond these works when gathering information
for research projects.
CAUTION:In general, use encyclopedias,dictionaries, almanacs, and other
such reference tools only for background information or as leads to information
about more in-depth sources.
USING ELECTRONIC
DATABASES Electronic databases are lists of books, articles,and other
literature stored on compact discs (CD ROM). These modern reference
sources enable you to find titles of books, articles, and other materials on
your topic quickly and efficiently. Many databases are
available. Several provide abstracts, cross-references, and
summaries of useful materials. Some even contain whole articles that
you will be able to print out.
NOTE:The key to using electronic databases is the use of
descriptors. These are words or phrases that, when typed into the
computer, will signal it to find titles of articles, books, etc., relevant to
that general topic.
NARROWING YOUR TOPIC FOR AN ELECTRONIC
SEARCH The better you narrow your topic, the easier it will be to find
relevant information on it. For example, typing pollution might
produce a list of hundreds of titles, while typing air pollution will yield a
shorter list, but one that is still too long to get through easily.
Typing ozone depletion, on the other hand, produces a list that is
relatively easy to review and that will lead you more quickly to information
relevant to your paper. Sometimes the database itself will ask you
to narrow the topic. For example, if you type astronomy, the
computer might ask you to choose a subheading.
3. Learning To Use Library and Electronic
Resources WHAT MATERIAL MUST BE REFERENCED? A reference must
be used in direct quotations, paraphrases, and summaries. The
process by which referencing material is done is known as citing
sources.&nbp; The easiest way to cite a source is through a
parenthetical citation.
WHAT ARE PARENTHETICAL
CITATIONS? Parenthetical citations provide information about the source
from which you have taken information. These citations are called
"parenthetical" because they display information in parentheses [(/)].
In most--but not all--cases, a parenthetical citation contains the
author's name and the page number of the document on which you found the
information. This information makes it easy for the reader to find complete
publication information on a particular source in a works-cited page or
reference page, which appears at the end of the paper.
PLACING
RESEARCHED MATERIAL INTO A PAPER The information you provide in a
parenthetical citation depends upon the source and the way you incorporate
researched material into your writing. 1. Incorporate summarized or paraphrased material.
2. Introduce a direct quotation with the author's last name.
3. Introduce a direct quotation without mentioning the author's last name
in the text of your paper.
4. Use a direct quotation as part of your own sentence.
5. Use a long quotation.
6. Use material from sources for which no author is given.
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