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Volume

1











UNIVERSITY OF THE DISTRICT OF COLUMBIA
 

Office of University Advancement








Fund-Raising Style Guide





Drafted by Sharon D. Baker, Advancement Services Manager
University of the District of Columbia
Office of University Advancement
4200 Connecticut Avenue, NW • Building 38, Room 301N
Washington, DC 20008
Phone 202.274.5550 • Fax 202.274.5242















University Advancement Index
Table of Contents | Chapter One | Chapter Two |
Chapter Three | Chapter Four | Appendix



Table of Contents


Introduction

Chapter 1 (GRAMMATICAL ISSUES)
         1.1   Sentence Building Blocks
         1.2     Finding and Correcting Sentence Fragments
         1.3   Finding and Correcting Fused Sentences and Comma Splices
         1.4   Avoiding Misplaced and Unclear Modifiers
         1.5   Maintaining Parallelism
         1.6     Avoiding Verb Tenses And Voices Shifts
         1.7     Subject And Verb Agreement
         1.8     Making Verbs Agree With Compound Subjects
         1.9   Working With Phrases And Clauses Between Subjects And Verbs
         1.10   Maintaining Agreement When Using "One", "Body" and "Thing" Indefinite Pronoun Words
         1.11   Maintaining Agreement When Using "Either/Or", "Neither/Nor"
         1.12   Maintaining Agreement Using Collective Nouns
         1.13   Maintaining Agreement Between Pronouns And Their Antecedents
         1.14   Avoiding Sexist Pronouns
         1.15   Mastering The Past, Present And Future Tenses Of Regular And Irregular Verbs
         1.16   Learning The Perfect And Progressive Tenses
            Using Linking Verbs, Helping Verbs, Gerunds And Infinitives
         1.18   Keeping Verb Tenses Consistent
         1.19   Learning The Indicative, Imperative,Subjunctive And Conditional Verb Tense Moods
         1.20   Learning The Active And Passive Verb Tense Voices
         1.21   Learning Five Pronoun Types
         1.22   Using Correct Pronoun Case
         1.23   Mastering Special Pronoun Problems
         1.24   Making Pronouns Refer To Nouns
         1.25   Learning To Identify Adjective Types
         1.26   Learning To Place Adjectives In Sentences
         1.27   Learning To Compare Adjectives In Sentences
         1.28   Learning To Use Participles In Sentences
         1.29   Learning To Use Adverbs In Sentences
         1.30   Avoiding Sexist Language In Sentences
         1.31   Including Necessary Words
         1.32   Using Appropriate Tone
         1.33   Avoiding Clichés
         1.34   Using The Correct Word
         1.35   Learning End Punctuation With Four Sentence Types
         1.36   Using Commas In Compound Sentences
         1.37   Using Commas After Introductory Elements
         1.38   Using Commas To Separate Items In A Series
         1.39   Using Commas Around Nonrestrictive Modifiers And Sentence Interrupters

Chapter 2 (PUNCTUATION FORMS)
         2.1    Using Commas Between Coordinate Adjectives
         2.2   Using Commas In Dates, Addresses, Numbers, Names, Titles And Degrees
         2.3   Using Commas For Special Purposes
         2.4   Learning When Not To Use A Comma
         2.5   Learning Three Uses for the Semicolon
         2.6   Learning Four Uses For The Colon
         2.7   Learning To Use Quotation Marks
         2.8   Learning To Use A Dash And Parentheses
         2.9   Mastering the Apostrophe

Chapter 3 (FUNDRAISING TECHNICAL AND NON-TECHNICAL TERMS)
         3.1   Fund-Raising Technical Terms
         3.2   Fund-Raising Non-Technical Terms

Chapter 4 (OFFICE OF UNIVERSITY ADVANCEMENT SYNTAX AND STYLE FORMATS)
         4.1   Proper Syntax
         4.2   Style Acceptance
         4.3   Abbreviations
         4.4   Numbers as Figures or Words
         4.4   Word Choice

APPENDIX  (RESEARCH AND ELECTRONIC SOURCES)
         A-1   Etymology Books
         B-1   Dictionaries
         C-1   Thesauruses
         D-1   Fund-Raising Directories
         E-1   Books of Lists
         F-1   Almanacs

[NOTE:    Revisions were extensive.  This edition contains several English Department's courses in grammar, punctuation and style as boilerplate material.     The Revision Committee is tailoring this material with Office of University Advancement's daily English usage activities. Therefore, only the final version has been set for printer settings.]

INTRODUCTION


The purpose of the Office of University Advancement Style Guide is to address the common types of mechanical mistakes and areas in which care must be taken to maintain appropriate business communications.  Chapter 1 will focus on grammatical issues such as sentence building blocks, modifier usage, document coherence, parallel structure, subject and verb agreement, comma splices and sentence fragments.  Chapter 2 will deal with punctuation forms such as the period, comma, semicolon, colon, dash, hyphen, exclamation mark, question mark, quotation mark, ellipsis and apostrophe.  Chapter 3 will deal with technical and non-technical terms associated with fund-raising.  Chapter 4 will include suggested proper syntax and style acceptable in the Office of University Advancement business correspondence including abbreviations, numbers as figures or words, and word choice.  The Appendix will include names of numerous types of etymology books, dictionaries, thesauruses, fund-raising directories, books of lists, style guides and almanacs to use as cross-reference material or to verify information used in conveying University Advancement's business communication.  The understanding of the trends used in business writing on formal word choices and sentence constructions will help simplify the writing process as a University Advancement staff member.

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Chapter

1












Chapter One Index
Sentence Building Blocks | Finding and Correcting Sentence Fragments |
Finding and Correcting Fused Sentences and Comma Splices | Avoiding Misplaced and Unclear Modifiers | Maintaining Parallelism | Avoiding Verb Tenses and Vocies Shifts Subject and Verb Agreement | Making Verbs Agree With Compund Subjects | Working With Phrases And Clauses Between Subjects And Verbs | Maintaining Agreement When Using "One", "Body" and "Thing" Indefinite Pronoun Words | Maintaining Agreement When Using "Either/Or", "Neither/Nor" | Maintaining Agreement Using Collective Nouns Maintaining Agreement Between Pronouns And Their Antecedents | Avoiding Sexist Pronouns | Mastering The Past, Present And Future Tenses Of Regular And Irregular Verbs | Learning The Perfect And Progressive Tenses | Using Linking Verbs, Helping Verbs, Gerunds And Infinitives | Learning The Indicative, Imperative, Subjunctive And Conditional Verb Tense Moods Learning The Active And Passive Verb Tense Voices | Learning Five Pronoun Types | Using Correct Pronoun Case | Mastering Special Pronoun Problems | Making Pronouns Refer To Nouns | Learning To Identify Adjective Types Learning To Compare Adjectives In Sentences | Learning To Use Participles In Sentences | Learning To Use Adverbs In Sentences | Avoiding Sexist Language In Sentences | Including Necessary Words | Avoiding Cliches | Using The Correct Word | Learning End Punctuation With Four Sentence Types | Using Commas In Compound Sentences | Using Commas After Introductory Elements | Using Commas To Separate Items In A Series Using Commas Around Nonrestrictive Modifiers And Sentence Interrupters

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1.1   Sentence Building Blocks


WHAT ARE THE PARTS OF SPEECH?
The parts of speech are a way to classify words.   Learn these parts of speech: noun, pronoun, verb, adjective (including article), adverb, conjunction, and preposition.

NOUNS

A noun names a person, place, or thing. There are two types of nouns: common and proper. Proper nouns name specific persons, places, or things. They get capitalized.
     Common Noun                                         Proper Noun

     city                                                Okinawa
     country                                             Japan
     religion                                            Shinduism
     language                                            Japanish
ABSTRACT NOUNS

Concrete nouns name things we can see, hear, smell, feel, and taste. Abstract nouns name ideas, emotions, subjects.   Here are examples of abstract nouns:
     delight        retaliate         saga              power
     detest         anguish           doctrine          feeble
     envious        belief            hardship          virtue
GERUNDS: NOUNS THAT SHOW ACTIVITY

Gerunds are nouns that end in -ing and that stand for activities, such as swimming, writing, talking, asking, loving.

WHAT NOUNS DO IN A SENTENCE

Nouns act as subjects and objects. A subject is the person, place, or thing that does an action or that the sentence is describing.   An object is a person, place, or thing that receives an action.
     Subject: The taxi turned a corner.
              The taxi was yellow.

     Object:  We hailed a taxi.
CAUTION:
To be complete, a sentence does not need an object, but it must have a subject.   For example, The taxi was yellow has no object,but it is complete.

PRONOUNS

Pronouns replace nouns. A pronoun stands for a person, place, or thing.   There are five types of pronouns:   personal, relative, demonstrative, indefinite, and reflexive.

PERSONAL PRONOUNS

Personal pronouns can act as subjects or objects.   They can also show possession:
      Subjects:          I, we, you, he, she, it, one, they
      Objects:           me, us, you, him, her, it, one, them
      Possessive:        my, mine, our, ours, your, yours, his, her, hers, its, their, theirs
RELATIVE PRONOUNS

Relative pronouns introduce dependent (subordinate) clauses--clauses that cannot stand alone in a sentence.   Dependent clauses in the following sentences are highlighted:
     He lived in a house that was ninety years old.
     They loved soccer, which they played every day.
Learn these relative pronouns:
     that                    whichever                    whom
     whatever                who                          whomever
     which                   whoever                      whose
DEMONSTRATIVE PRONOUNS

Demonstrative pronouns point out nouns that follow them:
     I heard about this problem yesterday.
     They described those events in detail.
Learn these demonstrative pronouns:
     this                     that
     these                    those
INDEFINITE PRONOUNS

Indefinite pronouns point to places and things that are not specific.  They act as subjects or objects, or they show possession.
        
     Anyone can join the club.
     Andrew managed to insult everyone.
     Somebody's wallet was found in the trash.
Learn these indefinite pronouns:
     any           each               few            nothing
     anybody       either             many           some
     anyone        everybody          nobody         somebody
     anything      everyone           none           someone
     both          everything         no one         something
REFLEXIVE PRONOUNS

A reflexive pronoun refers to a noun or pronoun that is the subject of the sentence. Such pronouns always end in -self or -selves: himself, herself, yourself, themselves, and myself.

VERBS

A verb shows what a subject does (action), or it helps describe a subject.
       Shows action:  Vera leaps over the fence.
     Helps describe:  She looks healthy.
NOTE:
Words that end in -ing cannot act as verbs unless they are paired with helping verbs:
     My truck is being repaired.
     The music was getting louder.
ARTICLES

Articles are short words that point to a noun.   The points to specific persons, places, and things. A and an do not point to something specific:
     The alarm sounded.
     A car can be dangerous (Any car can be dangerous).
     A horse eats hay (All horses eat hay).
ADJECTIVES

An adjective describes (modifies) a noun or pronoun by answering questions such as "Which?" "What kind of?" or "How many?" It can come before a noun or pronoun or after a linking verb:
           Before nouns: The old man walked through the cold rain.
     After linking verb: The man was old, and the rain was cold.
ADVERBS

An adverb tells something about (modifies) a verb,an adjective, or another adverb by answering questions such as "Where?" "When?" "How?" "How much?" "How often?" and "To what extent?"
     [Quickly modifies the verb learned.]
     [Very modifies the adverb quickly.]
     [Extremely modifies the adjective bright.]
PREPOSITIONS

A preposition comes before a noun or pronoun and shows how that word relates to other words in the sentence:
     about          before          for          out
     above          behind          from         over
     across         below           in           through
     after          between         inside       to
     against        beyond          into         toward
     along          by              near         under
     among          despite         of           upon
     at             during          on           with
CONJUNCTIONS

Coordinating conjunctions (and, but, for, nor, or, so, yet) join words or ideas of the same importance.   Subordinating conjunctions (such as although, because, rather than, since, though, unless, while, and whenever) join ideas by showing that one is less important than the other.   Such conjunctions introduce subordinate (dependent) clauses.

WHAT ARE PHRASES AND CLAUSES?
A phrase is a group of words without a subject.   A clause is a group of words with both a subject and a verb. There are two types of clauses:
     Independent (main) clauses
     Dependent (subordinate) clauses
INDEPENDENT (MAIN) CLAUSES

To be complete, a sentence must contain at least one independent clause.   An independent clause states a complete idea. It is also known as a main clause because even when joined with phrases or subordinate clauses it expresses the sentence's main idea.
     subj.   v.
     Thunder boomed.

         subj.  v.
     The police arrested him.

        subj.     v.
     My mother was born in Nigeria.
DEPENDENT (SUBORDINATE) CLAUSES

A dependent clause has a subject and verb, but it does not express a complete thought.   A dependent clause must be joined to an independent clause.   Otherwise, it will be a sentence fragment--an error.   Also known as a subordinate clause, a dependent clause expresses an idea less important than (subordinate to) an idea expressed in a main clause.
Below are dependent clauses attached to independent (main) clauses in complete sentences:
     When the sky got dark, thunder boomed.
     The police arrested him because he was holding a gun.
     My mother, who is now 58, was born in Nigeria.
PHRASES

Phrases are groups of words without subjects. Like dependent clauses, they express incomplete thoughts and cannot act as sentences. Phrases must be attached to independent (main) clauses to avoid being fragments.
     Along the dirt road, we saw two small panthers.
     The lost child, hungry and frightened, cried loudly.


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1.2   Finding and Correcting Sentence Fragments

WHAT IS A COMPLETE SENTENCE?

A complete sentence has a subject and a verb, and it expresses a complete idea. In other words, a complete sentence contains at least one independent (main) clause.
     Independent Clause = Complete Sentence

     subj. v.
     Jason ran in the marathon.
CAN PHRASES OR DEPENDENT (SUBORDINATE) CLAUSES BE COMPLETE SENTENCES?

NO
A phrase does not have a subject and a verb.
     In the South
     During the Great Depression
A dependent (subordinate) clause has a subject and a verb but does not express a complete idea.
     When she was thirteen
     Because he dyed his hair green
CAUTION:
Phrases and dependent (subordinate) clauses must be attached to independent (main) clauses, which express complete ideas. If not, they are sentence fragments.

WHAT IS A SENTENCE FRAGMENT?

A sentence fragment is a group of words that is punctuated like a sentence but:
     1) does not contain a subject or verb; or
     2) does not express a complete idea.

          No subject: Ran in the marathon. (Who ran in the marathon?)
          No verb: Running in a marathon. (What about running in a marathon?)
          Incomplete idea: After Jason ran in a marathon. 
          (What happened after Jason ran in a marathon?)
THREE WAYS TO CORRECT SENTENCE FRAGMENTS

          Add a subject:      Jason ran in the marathon.
          Add a verb:         Running in a marathon is exhausting.
          Complete the idea:  After Jason ran in a marathon, 
                              he was sore for two weeks.
WAYS TO SPOT FRAGMENTS

A good way to spot fragments is to look for conjunctions, prepositions, relative pronouns, adverbs, and -ing words (participles and gerunds) that are not followed by complete ideas.
          Conjunction:  Because Jason dreamed of winning a trophy,
                        he entered the marathon.

          Preposition:  Jason is in training for a marathon.

     Relative pronoun:  Jason ran in a marathon that was 26 miles long.

               Adverb:  When Jason was only sixteen, he entered a marathon.

            -Ing word:  Running the marathon, Jason lost 5 pounds.
CORRECTING FRAGMENTS BY COMBINING SENTENCES

Earlier three ways to correct fragments were mentioned:
     1. Add a subject.
     2. Add a verb.
     3. Complete the idea.
Another way to correct a fragment is to combine it with a complete sentence.
     Complete sentence:  Jason loves playing soccer.
              Fragment:  And running in marathons.
              Combined:  Jason loves playing soccer and running in marathons.
As illustrated above, a good way to correct a fragment is to combine it with a complete sentence.
     Complete sentence:  Jason ran a marathon.
              Fragment:  That was 26 miles.
              Combined:  Jason ran a marathon that was 26 miles.
NOTE:
Sometimes you can leave the pronoun you out of a sentence without creating a fragment. This happens when you address the reader directly by providing directions, making a request, or giving an order.
     (You) Turn right at the light.
     Please (you) pass the salt.
     (You) Stop screaming!


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1.3   Finding and Correcting Fused Sentences and Comma Splices

WHAT ARE FUSED SENTENCES AND COMMA SPLICES?

Fused sentences and comma splices are errors that can make sentences confusing or difficult to read.   A fused sentence combines two complete sentences without showing where one stops and the other begins.
     The thief moved through the house quietly he opened every door.
Does this sentence mean that:
     (1) the thief moved through the house quietly
                       or that
     (2) he opened every door quietly?
FIVE WAYS TO CORRECT FUSED SENTENCES

1. End one main (independent) clause with a period and begin the next with a capital letter.
       Fused:  Jan was a part-time student he worked full-time.
     Correct:  Jan was a part-time student. He worked full-time.
2. Place a comma and a coordinating conjunction between the two main (independent) clauses.
       Fused:  The hurricane struck residents moved inland.
     Correct:  The hurricane struck, so residents moved inland.
3. Place a semicolon between the two main (independent) clauses.
       Fused:  Andy had to walk home he had missed the bus.
     Correct:  Andy had to walk home; he had missed the bus.
4. Place a semicolon and a transition between the two main (independent) clauses.
       Fused:  A storm closed our school we stayed home.
     Correct:  A storm closed our school; therefore, we stayed home.

       Fused:  It was a hard winter we got 90 inches of snow.
     Correct:  It was a hard winter; as a matter of fact, we got 90 inches of snow
5. Turn one of the main (independent) clauses into a subordinate (dependent) clause.
       Fused:  Rose missed a month's work she had pneumonia.
     Correct:  Rose missed a month's work because she had pneumonia.
COMMA SPLICES

A comma splice is an error similar to a fused sentence, but it separates two sentences with a comma. You can correct comma splices the same ways you correct fused sentences.

FIVE WAYS TO CORRECT COMMA SPLICES

1. Remove the comma and end the first main (independent) clause with a period. Begin the second with a capital letter.
     Splice:  The market was well stocked, it sold many kinds of produce.
    Correct:  The market was well stocked.  It sold many kinds of produce.
2. Place a coordinating conjunction after the comma and between the two main (independent) clauses.
     Splice:  I shop at Rhee's vegetable market, it is just down the street.
    Correct:  I shop at Rhee's vegetable market, for it is just down the street.
3. Replace the comma with a semicolon.
     Splice:  The market is well stocked, it sells many kinds of produce.
    Correct:  The market is well stocked; it sells many kinds of produce.
4. Replace the comma with a semicolon and a transition between the two main.
     Splice:  Prices in Rhee's market are high, the produce is of the highest quality.
    Correct:  Prices in Rhee's market are high; on the other hand, the produce is of the highest quality.
5. Turn one of the main (independent) clauses into a subordinate (dependent) clause.
     Splice:  I met the market's owner, he is Korean.
    Correct:  I met the market's owner, who is Korean.


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1.4   Avoiding Misplaced and Unclear Modifiers

WHAT ARE MODIFIERS?

Modifiers are words that describe or reveal something about other words.   To modify means to describe. Modifiers act as adjectives or adverbs.   Adjectives describe nouns and pronouns.   Adverbs describe verbs, adjectives, and other adverbs.

TYPES OF MODIFIERS
     [Nervously, an adverb, explains how Celina rose; it modifies a verb.]
     [Towering above the city is an adjective; 
           it describes the cathedral, a noun.]
     [Before he entered the navy is an adverb;
           it tells when father was a barber; therefore, it modifies a verb.]
AVOIDING MISPLACED MODIFIERS

Place the modifier as close to the word it describesas you can.    If you don't, your reader may have difficulty telling what word in the sentence you want to modify.
     Misplaced:  When only a boy, Joe's aunt took him to the rodeo.
       Revised:  Joe's aunt took him to the rodeo when he was only a boy.
The first sentence actually describes Joe's aunt as a boy.

AVOIDING CONFUSING MODIFIERS

Modifiers cause confusion when they refer to words that come before and after them at the same time.
     Confusing:   She claimed Friday she saw a UFO.

                  Did the UFO appear on Friday?  
                  Or was Friday when she claimed
                  to have seen it?

       Revised:   Friday, she claimed she saw a UFO.
                  [Friday is when she made the claim.]

                                 OR

       Revised:  She claimed she saw a UFO Friday.
                 [Friday is when she saw it.]
PLACING THE WORDS ONLY AND JUST

Where you place the words only and just in a sentence can change the meaning of a sentence:
     1.  Sam only worked in Phoenix for three years.
     2.  Sam worked only in Phoenix for three years.
     3.  Sam worked in Phoenix for only three years.
All three sentences are correct, but they mean different things.
NOTE:
Place the modifier as close as you can to the word it describes.
     1. Sam only worked in Phoenix for three years.
Only modifies worked, a verb. The sentence means Sam did nothing but work in Phoenix for three years.
     2. Sam worked only in Phoenix for three years.
Only modifies in Phoenix.   The sentence means Sam worked nowhere but in Phoenix for three years.
     3. Sam worked in Phoenix for only three years.
Only modifies three. The sentence means Sam worked in Phoenix no more than three years.

AVOID DANGLING MODIFIERS

Modifiers must point clearly to the words they describe. Otherwise, sentences may seem illogical.   This happens if you forget to mention the word a modifier is supposed to describe.   In such cases, the modifier is said to "dangle"; it has nothing to hang on to. Say you wrote:
     Walking across the field, the river came into view.
The reader will surely know that --not the river--was walking. But that's not what the sentence says.    To correct dangling modifiers, add the word(s) you forgot.   To do this, however, you might have to rewrite the sentence:
     Walking across the field, I saw the river.
Now, Walking across the field clearly points to the pronoun I.

WORKING WITH IT IS AND IT WAS CONSTRUCTIONS

Sometimes new writers follow a modifier with a main clause whose subject is it and whose verb is is, was, or another form of to be.   Doing this can create a dangling modifier:
     Dangling: Concerned about the rain, it was decided that the picnic
               should be canceled.
               [Concerned about the rain has nothing to modify except the 
                word it, which refers to nothing.]

      Revised: Concerned about the rain, our club decided to call off the picnic.
               [Now, Concerned about the rain clearly refers to club, a subject 
                the reader can identify.]


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1.5   Maintaining Parallelism

WHAT IS PARALLELISM?

Parallelism makes a sentence smooth and emphatic. A sentence may contain a series of words, phrases, or clauses.   To make the sentence parallel, be consistent within the series: use nouns with nouns, verbs with verbs, subordinate clauses with subordinate clauses, and so on.

MAKING SENTENCES PARALLEL

     Not parallel:  He bought a tie, a shirt, and purchased a scarf.
         Parallel:  He bought a tie, a shirt, and a scarf.
The first sentence contains a series that is notconsistent. The first two items are nouns, but the third--purchased a scarf--contains a verb.   In the second sentence, all three items--tie, shirt, and scarf --are nouns.

USING PARALLELISM TO CREATE COMPARISONS AND CONTRASTS

Always compare like things; otherwise your sentence won't be parallel.
     Not parallel:  The mountains of the West are younger than the East.
You can correct this problem in two ways:
     
     Parallel:  The mountains of the West are younger than the mountains of the East.
     Parallel:  The mountains of the West are younger than those of the East.
The first example compares things that are not alike: the mountains and the East.

CREATING PARALLELISM WITH CORRELATIVES

Some pairs of words can help make sentences parallel.   These are correlatives: either . . or, neither . . . nor, and not only . . . but also.   When you use these pairs, remember to join the same kinds of elements.
     Not Parallel:  I knew that I wouldn't get there and my friends would be worried.
         Parallel:  I knew that I wouldn't get there and that my friends would be worried.
In the first example, that introduces one subordinate clause; the other isn't. In the second example, that introduces both subordinate clauses; the sentence is parallel.


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1.6   Avoiding Verb Tenses and Voices Shifts

WHAT ARE ILLOGICAL VERB TENSE SHIFTS?

The tense of a verb is the time a verb expresses.   If not done logically, shifting from one tense to another in the same sentence can cause problems.

AVOIDING ILLOGICAL VERB TENSE SHIFTS

The following sentence uses both the present tense (drives) and the past tense (took) to express things happening at different times. Therefore, in this case, shifting from present tense to past tense is logical.
               present                 past
     Usually he drives to work, but yesterday he took the bus.
Shifting verb tenses logically can serve a purpose:   to show actions occurring at different times.    But shifting verb tenses illogically--without a good reason--can make a sentence hard to read and understand.
                                          past             present
     Illogical shift: Whenever visitors approached, our dog barks loudly.
Approached is in the past tense; barks is in the present.   But the logic of the sentence demands that both verbs be in the same tense.   After all, the sentence begins with Whenever, so the dog must be barking at the same time the visitors approach.   Here are two correct versions:
     All present:  Whenever visitors approach, our dog barks loudly.
        All past:  Whenever visitors approached, our dog barked loudly.
WHAT ARE ACTIVE AND PASSIVE VOICE?

Verbs take various tenses. They also come in active voice or passive voice. A verb in the active voice takes a subject-- person, place, thing--that does an action. A verb in the passive voice takes a subject that is acted upon:
     Active:  The students admire the teacher.
    Passive:  The teacher is admired by the students.
NOTE:
Verbs in the passive voice always contain at least two words:     a form of the verb to be (is) and the participle (admired).

AVOIDING ILLOGICAL VOICE SHIFTS
CAUTION:
Shifting from one voice to another in the same sentence often makes the sentence hard to read. It also makes your writing less direct and emphatic.
     Inconsistent:   Beautiful birds were seen as she entered the garden.
       Consistent:   She saw beautiful birds as she entered the garden.
The first example begins in the passive voice, then shifts to the active. In the second example, both verbs are in the active voice.


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1.7   Subject and Verb Agreement

WHAT IS SUBJECT AND VERB AGREEMENT?

When words agree, they are the same number. This means that singular subjects must have singular verbs and plural subjects must have plural verbs. Singular means one; plural means more than one.
     Singular:  The farmer plants corn.
       Plural:  The farmers plant corn.
CHOOSING BETWEEN SINGULAR AND PLURAL VERBS

To decide whether to use a singular or a plural verb, first determine whether your subject is singular or plural.   Most plural nouns end in -s or -es.
     Singular:  horse, dress
       Plural:  horses, dresses
With singular nouns, use verbs that end in -s or -es.   Otherwise, use the simple form of the verb.
     Singular:  The horse runs through the field.
       Plural:  Horses run through the field.
THIRD-PERSON SINGULAR PRONOUNS

Use verbs that end in -s or -es with pronouns in the third person singular. These are: he, she, it, one.   Otherwise, use the basic form of the verb.

COMPOUND SUBJECTS

Use plural verbs with compound subjects, which are joined by and.
     Arnie and Carrie eat [not eats] seaweed stew.
     A judge and a lawyer were sued [not was sued] for libel.
SUBJECTS JOINED BY OR

Use singular verbs with subjects joined by or if both subjects are singular.
     Bill or Sam has [not have] been elected to feed the pig.
Use plural verbs with subjects joined by or if both subjects are plural.
     His parents or his grandparents live in that house.
If one subject is singular and the other is plural, the verb agrees with the one that is closer to it.

RELATIVE PRONOUNS AS SUBJECTS

When a relative pronoun--who, which, or that--is a subject, make the verb agree with its antecedent, the word to which a pronoun     The subject of who wins the lottery is who.   The antecedent of who is man.    Man is singular; who takes a singular verb, wins.

GERUNDS AS SUBJECTS

A gerund is a noun that ends in -ing and that stands for an activity: runnning, writing, studying, working, reading, understanding.   Deal with gerunds as you would other nouns.
     Donating food at our church helps [not help] the needy.
     Swimming and running are [not is] my favorite exercises.
SENTENCES THAT BEGIN WITH THERE/HERE

If a sentence begins with there or here, the subject comes after the verb.   Look for it there.

VERBS THAT COME BEFORE SUBJECTS

If the verb comes before the subject, read the whole sentence and find the subject before deciding whether the verb is singular or plural.

SINGULAR NOUNS THAT END IN -S

Some singular nouns end in -s.   These include academic subjects such as mathematics, statistics, and physics.   However, news, mumps, tennis, politics, and acoustics are also singular nouns.   These nouns take singular verbs.
     NOT:  Genetics are the study of heredity.
     BUT:  Genetics is the study of heredity.
TITLES

Titles of books, movies, television programs, plays, and other works are always considered singular.   They take singular verbs.
     NOT:  Dubliners are a book of short stories by Joyce.
     BUT:  Dubliners is a book of short stories by Joyce.
TERMS OF QUANTITY

Words that name quantities, such as majority, minority, number, dollars, and years, are singular or plural depending on their use.   If you are considering items together in one group, use a singular verb.    If you are considering separate items within a group, use a plural verb:
     Singular:  The number of people in this club is increasing.
       Plural:  A number of people in this club are retirees.



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1.8   Making Verbs Agree With Compound Subjects

COMPOUND SUBJECTS

Compound subjects contain two or more nouns or pronouns.   As a rule, compound subjects take plural verbs.
     Brazil and Argentina border [not borders] Uruguay.
     Where were [not was] she and you on the night of the murder?
COMPOUND SUBJECTS FOLLOWED BY SINGULAR COMPLEMENTS

A complement is a noun or adjective that describes the subject but comes after the verb.   When a compound subject is followed by a complement, the verb is plural even if the complement is singular.
     Overeating and forcing yourself to vomit are [not is] a symptom of bulimia.
     High winds and heavy snow are [not is] a type of weather common during Dakota winters.
COMPOUND SUBJECTS THAT NAME THE SAME PERSON, PLACE, OR THING

When the parts of a compound subject name the same person,place, or thing, the verb is singular.
     The commander of the colonial army and our first president was [not were] George Washington.
COMPOUND SUBJECTS AS A UNIT

When two subjects form a unit, the verb should be singular.
     Peas and carrots is [not are] my favorite side dish.
CAUTION:
   When the subjects are considered separate items, the verb should be plural.
     Peas and carrots grow in the garden by the window.
RELATIVE PRONOUNS FOLLOWING COMPOUND SUBJECTS

When a relative pronoun (that, which, who, whom, or whose) refers to compound elements, the verb following that pronoun is plural.

ADJECTIVES USED TO FORM COMPOUND SUBJECTS

If separate adjectives are used to distinguish two types of the same noun, the verb is plural even if the noun is singular.
     College and professional football share [not shares] many of the same rules.



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1.9   Working With Phrases And Clauses Between Subjects And Verbs

WHAT IS AGREEMENT?
As you know, when words agree they are of the same number.   This means that singular subjects take singular verbs.   Plural subjects take plural verbs.   Singular means one; plural means more than one.

FINDING THE TRUE SUBJECT

Words that come between the subject and verb can sometimes hide the real subject of a sentence:
     NOT: The attractions of the city includes its many parks.
     BUT: The attractions of the city include its many parks.
In the first sentence, the writer mistakenly assumes that the subject is city, which would take the singular verb includes.   But the real subject is attractions, a plural noun that takes the plural verb include.    To find the true subject of a sentence, first look for the sentence's verb.   The verb is the word that conveys action or that helps describe another word by linking it with an adjective:
     Shows action:  Students sitting in the last row never ask questions.
        Describes:  Our hopes of winning the game were dead.
After finding the sentence's verb, ask yourself, "Who or what does the action?" or "Who or what is being described/ identified?" That word will be the true subject as indicated below:
     Question:  Who never asks questions?
       Answer:  Students.
PAYING SPECIAL ATTENTION TO COLLECTIVE NOUNS

Collective nouns name groups of persons or things.   They include words such as family, tribe, nation, list, flock, pair, and team.   Usually, collective nouns are singular and take singular verbs no matter what words come between.
    
      NOT:  Every night, a family of raccoons attack my trash cans.
      BUT:  Every night, a family of raccoons attacks my trash cans.
NOTE:
   The subject of the sentence is not raccoons; it is family, which is singular.   Therefore, the verb must also be singular.



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1.10  Maintaining Agreement When Using "One", "Body" And "Thing" Indefinite Pronoun Words

THE INDEFINITE PRONOUNS
An indefinite pronoun stands for a noun that is not specified in the sentence. An easy way to remember indefinite pronouns is to place them into four categories:

MAKING SINGULAR INDEFINITE PRONOUNS AGREE WITH VERBS

Some indefinite pronouns are singular; they take singular verbs:
      Everybody has [not have] to pay the registration fee.
      My sisters are professionals; each has [not have] her own career.
MAKING PLURAL INDEFINITE PRONOUNS AGREE WITH VERBS
Some indefinite pronouns are plural; they take plural verbs:
     Few survive [not survives] the effects of the disease.
     The rebels were defeated; several were [not was] hanged.
WORKING WITH INDEFINITE PRONOUNS THAT CAN BE SINGULAR OR PLURAL
Some indefinite pronouns can be singular or plural depending upon the meaning of the sentence:
     Singular:  All is lost.
       Plural:  All of our employees have been trained.

     Singular:  None of the defendants was guilty.
       Plural:  None were honored more than the wounded.
WORKING WITH WORDS THAT COME BETWEEN SUBJECTS AND VERBS
When you check agreement between an indefinite pronoun and a verb, ignore words that come between and focus on the subject.    You can do this by setting off the words that come between:
     subj.                                v.
     No one living in this neighborhood fears a break-in.

     subj.                                v.
     Anyone who hikes in these hills has to watch for bear.
WORKING WITH PHRASES THAT BEGIN WITH OF
Don't let phrases that begin with of and that come between the subject and verb confuse you.   Focus on the indefinite pronoun to decide whether a subject is singular or plural.
     subj.               v.
     Each of the cars was stolen in a different city.

     subj.             v.
     Some of the cars are antiques.
WORKING WITH SUBORDINATE CLAUSES THAT COME BETWEEN SUBJECTS AND VERBS
Relative pronouns--that, which, who, whom, and whose--introduce subordinate clauses, which refer to and describe a noun or pronoun.   Ignore those subordinate clauses when you make the subject and verb of the main clause agree.
     subj.                         v.
     Anybody who studies Russian knows the Cyrillic alphabet.

     subj.                                   v.
     Several that were made in this country are very valuable.
USING EACH AS AN INDEFINITE PRONOUN OR AS AN ADJECTIVE
Each is an indefinite pronoun. However, it can be used as an adjective if placed immediately before a noun.
       Pronoun:  Each pays his or her own way.
     Adjective: Each student pays his or her own way.
In all cases, the verb is singular.


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1.11   Maintaining Agreement When Using "Either/Or", "Neither/Nor"
USING EITHER/OR AND NEITHER/NOR


Joining nouns and pronouns with and creates compound subjects, which are plural.   But this isn't true when you use or and nor between subjects. Or and nor tell us to consider subjects separately, not together. This helps us determine whether a verb should be singular or plural.
     Sam and Paul ride motorcycles.

                   BUT

     Either Sam or Paul rides a Harley-Davidson.


     Neither Sam nor Paul rides on Sundays.
USING EITHER/OR AND NEITHER/NOR WHEN BOTH SUBJECTS ARE SINGULAR
Either/or and neither/nor constructions make us consider the two subjects separately, not as a pair.   Therefore, if both subjects are singular, the verb must be singular:
     NOT: Either Thailand or Sri Lanka were her home.
     BUT: Either Thailand or Sri Lanka was her home.
NOTE:
The subject is Thailand or Sri Lanka, not Thailand and Sri Lanka.   Since both subjects are singular, the verb must be singular: was, not were.

USING EITHER/OR AND NEITHER/NOR WHEN BOTH SUBJECTS ARE PLURAL
If both subjects in an either/or or neither/nor sentence are singular, the verb is singular.   By the same token, if both subjects are plural, the verb is plural.
     NOT: Neither the cats nor the dogs has torn the screen.
     BUT: Neither the cats nor the dogs have torn the screen.
USING EITHER/OR AND NEITHER/NOR WHEN ONE SUBJECT IS SINGULAR AND THE OTHER IS PLURAL
You learned that a singular verb is used when both subjects in an either/or or a neither/nor sentence are singular.    You also learned that a plural verb is used when both subjects in an either/or or a neither/nor sentence are plural.    But what happens when one subject is plural and one is singular?   The rule is simple:
NOTE:
The subject closer to the verb determines whether the verb is singular or plural.    Study these two sentences:
     Neither the company nor the workers want a strike.
     Neither the workers nor the company wants a strike.
In the first, workers is the subject closer to the verb.   Since workers is plural, the verb is plural.    In the second, company is closer to the verb.   Since company is singular, the verb is singular. USING EITHER AND NEITHER AS ADJECTIVES When either or neither comes immediately before a noun, the noun is singular.   Therefore, the verb that follows is also singular.
     Either restaurant serves [not serve] the food we like.
     Neither bookstore stocks [not stock] novels by Verga.


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1.12   Maintaining Agreement Using Collective Nouns

SPOTTING COLLECTIVE NOUNS A collective noun names a single unit. It stands for a group of people or things.    Although collective nouns seem to be plural, they are usually singular. MAKING COLLECTIVE NOUNS AGREE WITH VERBS Collective nouns usually take singular verbs:
     The Congress has passed gun-control laws.
     The National Football League employs hundreds of people.
The verbs in the sentences above come directly after the subject.
     Question:   What do these verbs have in common?
       Answer:   They end in s; they are all singular.
AN EXCEPTION TO THE RULE--USING COLLECTIVE NOUNS WHEN YOU REFER TO INDIVIDUALS
CAUTION:
  Sometimes collective nouns refer to individuals in a group rather than to the group as a whole.   In such cases, use a plural verb:
               Group as a whole: The college faculty numbers less than eighty.
                                 [The verb is singular.]

     Individuals within a group: The faculty come from several countries.
                                 [The verb is plural.]
COLLECTIVE NOUNS FOLLOWED BY PREPOSITIONAL PHRASES
CAUTION:
Collective nouns are sometimes followed immediately by prepositional phrases, which begin with words such as of, on, to, and with.   When such phrases end in plural nouns don't be fooled into thinking the sentence's verb must be plural, too.   Instead, base your decision on the sentence's meaning.   First, separate the prepositional phrase from the subject and verb.   Then, decide whether the verb is singular or plural:
                                  subj.            v.
     Singular: The union of masons and artisans was begun in 1892.

                                 BUT

                              subj.                     v.
        Plural: A majority of voters think their taxes are high.
WORKING WITH SUBORDINATE CLAUSES BETWEEN COLLECTIVE NOUNS AND VERBS Subordinate clauses begin with relative pronouns such as that, which, who, whom, and whose.    Don't let such clauses distract you when making verbs agree with collective nouns.
     NOT: The club, which were once open only to men, now recruit women.
     BUT: The club, which was once open only to men, now recruits women.
USING NOUNS OF QUANTITY
Some nouns of quantity, though plural, really suggest just a single unit. These nouns always take singular verbs.    Notice the nouns of quantity in the following sentence:
     Fifty dollars, hidden in my closet, was stolen.
     Only half of the money has been recovered.


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1.13   Maintaining Agreement Between Pronouns And Their Antecedents

WHAT IS PRONOUN/ANTECEDENT AGREEMENT?
Just as a verb agrees in number with its subject, a pronoun agrees with an antecedent, the word it refers to.     Antecedents are nouns or other pronouns.

MAKING PRONOUNS AGREE WITH THEIR ANTECEDENTS
If the antecedent is singular, the pronoun that refers to it is singular.   If the antecedent is plural, the pronoun that refers to it is plural.    Use singular pronouns to refer to nouns joined by or, either...or, and neither...nor if both the nouns are singular.   However, use plural pronouns if both nouns are plural.
     Singular: Neither Fred nor Bill has paid his [not their] dues.
       Plural: Neither sea otters nor seals make their [not its] home
               in the Caribbean.
Use a singular or plural pronoun to refer to a collective noun depending on the sense of that noun.    Use singular pronouns when referring to each, either, and neither, even when these words are followed by of phrases that end with plurals.   Use singular pronouns when referring to singular nouns that end in -s.   These nouns include: mathematics, physics, economics, and politics.
     Once again, politics rears its [not their] ugly head.


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1.14   Avoiding Sexist Pronouns

WHAT ARE SEXIST PRONOUNS?
Indefinite pronouns, such as anybody, someone, and something, do not refer to specific persons or things. Indefinite pronouns are singular. But sometimes writers use only masculine pronouns--he, his, and him--to refer to indefinite pronouns. This can make writing sexist, and it offends readers.

AVOIDING SEXISM WHEN REFERRING TO INDEFINITE PRONOUNS
You can avoid sexism by using both masculine and feminine pronouns:   
      Sexist: Anyone who parked in Lot 3 must move his car.
     Revised: Anyone who parked in Lot 3 must move his or her car.
A second way to avoid sexism is to replace the pronoun with an article: a, an, or the.   
     Sexist: Each is free to express his opinion.
    Revised: Each is free to express an opinion.
A third way to avoid sexism is to replace the indefinite pronoun with a plural noun.   
      Sexist:  Everybody should vote his conscience.
     Revised:  Citizens should vote their conscience.
AVOIDING SEXISM WHEN REFERRING TO GENERIC NOUNS
Most nouns in English are generic--they are considered neither female nor male.    Included are words such as teacher, engineer, nurse, and judge. Non-generic nouns identify the sex of a person; they include grandmother, father, and aunt.    You can avoid sexism when referring to generic nouns by replacing a masculine pronoun with both a masculine and feminine pronoun.
      Sexist: A candidate for Senate should reveal his income tax returns.
     Revised: A candidate for Senate should reveal his or her income tax returns.
A second way to avoid sexism when referring to generic nouns is by replacing the pronoun with an article: a, an, or the.
      Sexist: A truck driver must have his commercial license.
     Revised: A truck driver must have a commercial license.
A third way to avoid sexism when referring to generic nouns is to replace a singular generic noun with a plural noun, then use a plural pronoun.
      Sexist: A person who believes in himself can achieve much.
     Revised: People who believe in themselves can achieve much.


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1.15   Mastering The Past, Present And Future Tenses Of Regular And Irregular Verbs

WHAT DOES A VERB DO?
A verb tells what a subject does, did, or will do; tells what is, has been, or will be done to a subject; and describes a subject by joining it with adjectives.

A VERB SHOWS ACTION BY TELLING WHAT A SUBJECT DOES, DID, OR WILL DO
     Present: Coyotes howl at the moon as it shines on the hills.
        Past: John Donne wrote poetry and sermons.
      Future: My sister will major in Spanish.
A VERB SHOWS ACTION BY TELLING WHAT IS DONE TO A SUBJECT
     Present:  Raspberries are baked in delicious pastries.
        Past:  Andrea was elected class president.
      Future:  Science 109 will be offered in the spring term.
A VERB DESCRIBES A SUBJECT BY JOINING IT WITH ADJECTIVES
     Present:  The house is old, large, and drafty.
        Past:  Richard was intelligent.
      Future:  When remodeled, our kitchen will be spacious.
WHAT ARE VERB TENSES?
The tense of the verb shows time: past, present, and future. Verbs can be classified as regular and irregular.    Regular verbs follow set patterns in all tenses.   Irregular verbs do not; they change their forms and have to be learned individually.

PRESENT TENSE
In the present tense, a verb tells what is happening right now.   The present tense also shows action that happens over and over again.   Therefore, it is appropriate to write:
     I eat chili with meat and rice.
                  OR
     I eat chili with meat and rice every Thursday.
NOTE:
The third person singular is the only exception to the rule.     It ends in -s.

PRESENT TENSE-- THE IRREGULAR VERB TO BE
The irregular verb to be significantly changes its spelling in the present tense.
                     Singular                Plural
      First Person:  I                       We
     Second Person:  You are                 You are
      Third Person:  He,She,It is            They are
PAST TENSE--REGULAR VERBS
Verbs in the past tense relate action or events that have been completed. To form the past tense of a regular verb, add -d or -ed to the verb's basic form:
     I lived in Alabama once.
     We helped my parents move.
     You ruined my new shirt.
     You carried the burden yourselves.
     Jana earned $500 a week.
     They visited me in the hospital.
     It rained until morning.
PAST TENSE--IRREGULAR VERBS
The past tense of irregular verbs is formed in various ways.   These verbs don't follow a pattern.    That's why they are called irregular.   A list of irregular verbs appears below. You will want to make a copy and study it.

Irregular Verbs--Present and Past
     Present                           Past
     arise                             arose
     fall                              fell
     ride                              rode 
     awake                             awoke
     feel                              felt
     rise                              rose
     beat                              beat
     fly                               flew
     run                               ran
     break                             broke
     forgive                           forgave
     see                               saw
     bring                             brought
     get                               got
     send                              sent
     catch                             caught
     give                              gave
     sit                               sat
     choose                            chose
     go                                went
     speak                             spoke
     cling                             clung
     hold                              held
     steal                             stole
     come                              came
     keep                              kept
     teach                             taught
     dig                               dug
     know                              knew
     tear                              tore
     do                                did
     lead                              led
     throw                             threw
     draw                              drew
     lose                              lost
     win                               won
     drive                             drove
     make                              made
     write                             wrote
     eat                               ate
     meet                              met
Once the past tense of an irregular verb is known, applying the verb tenses in all cases is clearer.
                    Singular        Plural
      First Person: I drove         We drove
     Second Person: You drove       You drove 
      Third Person: He, She,It      They drove
NOTE:
The only exception is the past tense of to be.

PAST TENSE - TO BE
                    Singular          Plural
     First Person:  I was             We were
    Second Person:  You were          You were   
     Third Person:  He, She,It was    They were
NOTE:
The first and third person singular are different from all the rest.

FUTURE TENSE
The future tense tells us what will be true or what will happen at a later time.   To form the future tense, attach the helping verbs will, is going to, or are going to to the basic form of the verb:
    
     She will meet you tomorrow at the gym.
     Ari is going to visit Japan next year.


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1.16   Learning The Perfect And Progressive Tenses

WHAT ARE VERB TENSES?
The tense of the verb shows time.   In addition to the past, present, and future tenses, you should also learn the perfect and progressive forms.
WHAT ARE THE PERFECT TENSES?
The present perfect uses the helping verb have or has with the past participle of a verb. The past perfect uses the helping verb had with the past participle.   To form the past participle of regular verbs, add -d or -ed to the basic form of the verb.   The present, past, present participles, and past participles of irregular verbs do not follow a pattern.

IRREGULAR VERBS
     Present     Past       Present Participle      Past Participle
     arise      arose       arising                 arisen
     awake      awoke       awaking                 awaked
     beat       beat        beating                 beaten
     break      broke       breaking                broken
     bring      brought     bringing                brought
     catch      caught      catching                caught 
     can        could       
     choose     chose       choosing                chosen
     cling      clung       clinging                clung
     come       came        coming                  came
     dig        dug         digging                 dug
     do         did         doing                   done
     draw       drew        drawing                 drawn
     drive      drove       driving                 driven
     eat        ate         eating                  eaten
     fall       fell        falling                 fallen
     feel       felt        feeling                 felt
     fly        flew        flying                  flown
     Forgive    forgave     forgiving               forgiven
     get        got         getting                 got, gotten
     give       gave        giving                  given
     go         went        going                   gone
     hang       hanged      hanging                 hanged (to execute someone)
     hang       hung        hanging                 hung   (to hang a thing)
     hold       held        holding                 held
     keep       kept        keeping                 kept
     know       knew        knowing                 known
     lead       led         Leading                 led
     lose       lost        losing                  lost
     make       made        making                  made
     meet       met         meeting                 met
     ride       rode        riding                  ridden
     rise       rose        rising                  risen
     run        ran         running                 run
     see        saw         seeing                  seen
     send       sent        sending                 sent
     sit        sat         sitting                 sat
     speak      spoke       speaking                spoken
     steal      stole       stealing                stolen
     teach      taught      teaching                taught
     tear       tore        tearing                 torn
     throw      threw       throwing                thrown
     win        won         winning                 won
     write      wrote       writing                 written
THE PRESENT PERFECT
Use the present perfect to talk about actions that begin in the past and continue into the present.   Verbs in present perfect use the helping verb have, except in the third person singular. Then, they use has.     
     I have run two miles a day for six years.
     Kasia has attended all of her classes.
     We have run in three marathons so far.
     They have developed new drugs to fight AIDS.
THE PAST PERFECT
Use the past perfect to talk about actions that happened in the past and that came before other events that happened in the past.    Verbs in the past perfect use the helping word had, the past tense of have, in all cases.
     Before the Revolution, Russia had been a monarchy.
WHAT ARE THE PROGRESSIVE TENSES?
The progressive tenses combine forms of the verb to be with present participles.   Present participles always end in -ing.    Use the progressive tense to show continuing action.
     I am studying.
     We have been eating pizza.
     You are trying hard.
     You are holding up traffic.
     She was sleeping. 
     They will be discussing taxes.
THE PRESENT PROGRESSIVE
The present progressive shows continuing action in the present.   It combines the present tense of the verb to be with the present participle.     
     I am watching you!
     Someone is parking in my spot!
     They are visiting relatives.
THE PAST PROGRESSIVE
The past progressive shows continuing action in the past.   It combines the past tense of the verb to be with the present participle.     
     I was standing on the corner.
     We were speaking very loudly.
     They were shouting.
THE FUTURE PROGRESSIVE
The future progressive shows continuing action in the future.   It combines will be, which is the future tense of the verb to be, with the present participle.
     Prof. Martinez will be attending a symposium for three days.
     Next year, automakers will be negotiating a labor contract.


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1.17   Using Linking Verbs, Helping Verbs, Gerunds And Infinitives

WHAT IS A LINKING VERB?
A linking verb does not show action.   Instead, it helps describe a subject by connecting it to a noun, pronoun, or adjective.   Linking verbs include  am, are, is, was, and were.
           To a noun:  She was the queen of his heart.
        To a pronoun:  It is I!
     To an adjective:  Our bellies were full.
WHAT IS A HELPING VERB?
Helping verbs are used with main verbs to make specific time references or to create verb phrases.   Helping verbs are used with the future, the perfect, and the progressive tenses.   They include forms of the verb to be, such as, am, are, be, been, being, is, was, and were.   They also include will and shall and forms of the verbs to have and to do.
     The engineers were draining the swamp.
     The scholarship ball has raised thousands of dollars.
INCLUDING NEEDED HELPING VERBS
Sometimes, leaving out needed helping verbs can cause a sentence fragment, a sentence that is not complete, or it can create a subject/verb agreement error.
             Fragment:  She carrying the baby in her arms.
             Complete:  She was carrying the baby in her arms.
      Agreement error:  The band practice on Thursday. 
              Correct:  The band will practice on Thursday.
WHAT ARE MODALS?
A modal is a helping verb. Unlike most helping verbs, however, modals cannot act as main verbs.   They are used before main verbs to create special meaning.

MODALS
In the following sentences, modals, which are highlighted, appear immediately before main verbs.
     Stephanie can drive a tractor.
     He must return by midnight or face the consequences.
     Andrea should win the award for best actress.
     If you will cook the snails, I will eat them.
WHAT ARE GERUNDS AND INFINITIVES?
A gerund is an -ing noun formed from a verb; it names an activity.   It can be used the same way any other noun can.
     Subject:  Hiking is my favorite sport.
      Object:  The French have perfected wine making.
An infinitive is the basic form of a verb preceded by to. Infinitives can be nouns, adjectives, or adverbs.
           Noun:  To cry over a friend's death is not a sign of weakness.  
      Adjective:  When I go shopping, I make a list of things to buy.
         Adverb:  She stopped to buy some groceries.
USING GERUNDS AND INFINITIVES WITH VERBS
Some verbs can be used with both gerunds and infinitives with no change in meaning:
         Gerund:  I love watching old science fiction movies.
     Infinitive:  I love to watch old science fiction movies.
However, other verbs mean one thing when used with a gerund and another when used with an infinitive:
         Gerund:  Ali forgot writing a check to the landlord.
     Infinitive:  Ali forgot to write a check to the landlord.


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1.18   Keeping Verb Tenses Consistent


WHAT ARE VERB TENSES?
The tense of a verb shows time.   There are three basic tenses: past, present, and future.   However, you should also review the perfect and progressive tenses as explained in Objective 19.

KEEPING VERB TENSES CONSISTENT
Keep verb tenses consistent.   You don't have to stick to one tense in a sentence or paragraph.   However, when you change tenses, you must do so logically and only when necessary.    You can do this by first choosing a main or controlling tense and switching to other tenses only when you want to talk about events happening at other times.
NOTE:
 Begin with a controlling tense.   Then, shift logically to other tenses if you talk about events happening at other times.    Let's say you begin a paragraph with the following sentence, which uses verbs in the present tense:
     I study Spanish two hours a day, but 
        I still have trouble passing tests
        that are given in that class.
You can write a second sentence in which you compare your college Spanish class with the one you took in high school:
     When I was in high school, I barely studied Spanish 
        two hours a week, yet I got good grades.
You might even make use of the future tense in a third sentence:
     However, learning Spanish will help me with the career
         I will pursue after graduation.
A finished paragraph might look like this:
     I study Spanish two hours a day, but I still have trouble passing
     tests that are given in that class.  When I was in high school, 
     I barely studied Spanish two hours a week, yet I got good grades.  
     However, learning Spanish will help me with the career I
     will pursue after graduation.
CAUTION:
Do not shift from one tense to another without purpose.   For example, you would NOT write:
     I study Spanish two hours a day, but I stil
BEING LOGICAL WHEN CHANGING TENSES IN A SENTENCE
Sometimes, you will need to talk about things happening at different times in the same sentence, and you will have to use more than one tense.   Just make sure you move from tense to tense logically:
     Friends who spoke to Jake yesterday say now that he will arrive tomorrow.
THE PERFECT TENSES
The present perfect uses the helping verb have or has with the past participle of a main verb. To form the past participle of regular verbs, add -d or -ed to the basic form of the verb.

BEING CONSISTENT WHEN USING THE PRESENT PERFECT TENSE
To maintain consistency, remember that the present perfect is used to talk about actions that begin in the past and continue into the present.     
     Not:  He is interested in stamp collecting ever since he was seventeen.
     But:  He has been interested in stamp collecting ever since he was seventeen.
BEING CONSISTENT WHEN USING THE PAST PERFECT TENSE
Verbs in the past perfect use the helping word had with the past participle of a verb.   o maintain consistency, remember that the past perfect is used to talk about actions that happened in the past but that came before other past events.
      Not:  Before Columbus came to America, the Mayans built a remarkable
            civilization.
      But:  Before Columbus came to America, the Mayans had built a remarkable
            civilization.


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Learning The Indicative, Imperative, Subjunctive And Conditional Verb Tense Moods



WHAT IS MOOD?
Verbs come in various tenses. They also come in four moods: indicative, imperative, subjunctive, and conditional.   A verb's mood helps show the writer's intention or purpose.

INDICATIVE MOOD
Use the indicative mood to make a statement or ask a question:
     How many people in this country have hay fever?
     Twenty-two million Americans suffer from this allergy.
IMPERATIVE MOOD
The imperative mood gets its name from "imperial," an adjective describing empires.   It's natural that the imperative be used to give commands.   It's also used to make requests and give directions:
         Command:  Close the door!
         Request:  Please pass the gravy.
      Directions:  Turn right at the traffic light.
SUBJUNCTIVE MOOD
The subjunctive mood is used for three purposes:
      1. To express a wish or desire.
      2. To explain a demand, a request, or a suggestion.
      3. To make a statement that is contrary to fact.
Wish: I wish I owned [not own] a Corvette. Demand: The police demanded that the thief drop [not drops] the gun. Contrary to fact: If Sam were [not was] patient, he would master the computer easily.
SUBJUNCTIVE MOOD--PAST TENSE
In the subjunctive mood, the past tense is expressed with the helping verb had.
     If she had gone [not went], she would have enjoyed herself.
     If he had left [not left] earlier, he would have avoided traffic.
CONDITIONAL MOOD
The conditional mood is used to answer questions such as "What would happen if?" or "What happens when?" A conditional sentence usually begins with an "if" or "when" clause, which states the condition.   This is followed by a clause that tells what will happen "if" or "when" that condition comes true.
     If you work hard, you will succeed.
     If we do well this term, we will keep our scholarships.
     When a parolee commits a crime, he is returned to jail immediately.
The conditional uses the same forms as the indicative.   The problem comes in distinguishing the conditional from the subjunctive.
     Conditional: If he exercises, he will lose weight.
     Subjunctive: If he were exercising, he would lose weight.
The conditional says he will lose weight but only if he exercises.   The subjunctive says that he is not exercising and that he is not losing weight.   In many cases, the second clause of a conditional sentence contains will; the second clause in a subjunctive sentence contains would.



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Learning The Active And Passive Verb Tense Voices

WHAT IS VOICE?
Verbs have tenses and moods.   They also have voices.  The voice is the form a verb takes to indicate whether the subject of the sentence does an action or is acted upon.
      Active:  Ramon wrote the letter.
     Passive:  The letter was written by Ramon.
THE ACTIVE VOICE VERSUS THE PASSIVE VOICE
A sentence in the active voice uses a subject, person, place, or thing that does an action.   A sentence in the passive voice uses a subject that is acted upon.

IN GENERAL, CHOOSE THE ACTIVE OVER THE PASSIVE VOICE
There are four problems with using the passive voice:
     1.  It can make a sentence wordy.
     2.  It takes emphasis away from the subject and can 
         make a sentence awkward and hard to read.
     3.  It sometimes causes the writer to leave the real subject out.
     4.  It can cause sentence structure problems.
The passive voice requires more words than the active voice.
      Active: The small audience applauded the violinist.
     Passive: The violinist was applauded by the small audience.
The passive voice sometimes takes emphasis away from the subject and makes a sentence awkward and hard to read:
      Active:  The small children ran into the house.
     Passive:  The house was run into by the small children.
Using the passive voice sometimes causes the writer to forget to include the subject.   This can be a serious mistake, for knowing the doer of an action can be just as important as knowing what happened.
      Active:  Governor Santiago approved funds for a new superhighway.
     Passive:  The funds for a new superhighway were approved.
Using the passive voice can lead to sentence structure problems:
     Problem:  Going down in the elevator, the verdict was discussed by the lawyers.
     Correct:  Going down in the elevator, the lawyers discussed the verdict.
NOTE:
In the first example, the modifier (adjective) going down in the elevator seems to refer to the verdict.    That, of course, would make the sentence illogical.

WHEN TO USE THE PASSIVE VOICE: EXCEPTIONS TO THE RULE
You should use the passive voice when:
     1. The action is more important than the doer of the action. 
     2. The doer of the action is unknown.
Using the passive voice can help you emphasize the action over the doer of an action. For example:
     Ann was elected to the Monroe City Council.
The sentence above places more emphasis on Ann's election than does:
     The citizens of Monroe elected Ann to the City Council.
Another reason to use the passive voice arises when you don't know who did an action.
     Doors and windows had been left open; 
     books, clothing, and small items of furniture had been scattered
     across the room; and curtains, sheets, and blankets had been torn
     to shreds.


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1.21   Learning Five Pronoun Types


WHAT ARE PRONOUNS?
Pronouns refer to and take the place of nouns:
     The students are from Korea. They came here in 1992.
     Africa is a large continent; it contains over 50 countries.
PRONOUN TYPES
There are five types of pronouns: personal, relative, indefinite, demonstrative, and reflexive.

PERSONAL PRONOUNS
Personal pronouns can act as subjects and direct objects:
       Subjects       Objects
       I enrolled in Spanish I.
       Jacky praised me.
       You missed dinner.
       My mother likes you.
       He came late.
Personal pronouns also act as possessives:
     My check came.
     The check is mine.  
     Your new car is here.
     The new car is yours.
RELATIVE PRONOUNS
Relative pronouns connect groups of words to nouns or other pronouns:
     That and which refer to animals, objects, or ideas.
     Who, whoever, whom, and whomever refer to people.
     Whose can be used in all cases.

     The family enjoyed the pizza that Rinaldo cooked.
     She studied Buddhism, which is a major world religion.
     Andy spoke with students who had majored in history.
     The company whose employees were honored is Apex Lamp.
INDEFINITE PRONOUNS
Indefinite pronouns refer to people and things that are not named or not specific:
     any         everybody     nobody     some
     anybody     everyone      no one     somebody
     anyone      everything    no one     someone
     each        few

     Anybody can join the club.
     Angela told no one about the problem.
     Somebody turned off the light.
DEMONSTRATIVE PRONOUNS
Demonstrative pronouns refer to nouns or pronouns that come after them:
     that, this, those, these

     This is a time for reconciliation.
     That is a terrible reason to quit school.
     These are very trying times.
REFLEXIVE PRONOUNS
Reflexive pronouns end in -self. Use them when the subject of a sentence does something to itself.
     I want to enjoy myself.
     The cat scared itself when it looked in the mirror.
     They give themselves no credit.
Pronouns ending in -self can also create emphasis:.
     I saw him take the money myself.
     Alice herself has competed in the Olympics.
CAUTION:
Don't write ourselfs for ourselves.   Don't write theirselfs or themselfs for themselves.    Don't write hisself for himself.



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1.22   Using Correct Pronoun Case

WHAT ARE PRONOUNS?
Pronouns refer to and take the place of nouns:
     The students are from Korea. They came here in 1992.
     Africa is a large continent; it contains more than 50 countries. 
PRONOUN TYPES
As you may have learned, there are five types of pronouns:
     personal, relative, indefinite, demonstrative, and reflexive.
PRONOUN CASES
A pronoun can act as a subject, complement, object, or possessive.   These four uses are called pronoun cases.&nsp;  A subject does action or is described.    A complement is a word that defines or explains a subject and is connected to it with verbs such as is, are, was, were, has been, have been, and will be.    An object receives action.   A possessive shows ownership.

PRONOUNS AS SUBJECTS
If you want to make a pronoun the subject of a sentence, you can use a personal, indefinite, or demonstrative pronoun:
          Personal:  She wanted to join the club.
                     They just don't get the point.

        Indefinite:  Everyone is here.
                     Anyone can join our team.

     Demonstrative:  That is my coat.
                     Those are Jeanine's parents.
SUBJECT PRONOUNS BEFORE NOUNS
Be careful when a pronoun comes immediately before a noun it refers to.   If the noun is a subject, the pronoun is a subject too:
     Not: Us students gave blood at Community Hospital.
     But: We students gave blood at Community Hospital.
PRONOUNS IN COMPOUND SUBJECTS
Writers are sometimes confused about which pronoun to use when the subject contains a noun and a pronoun or more than one pronoun.   The next two examples use the wrong pronouns:
     Angelo and me play basketball on Tuesdays.
     Marjorie and her went swimming.
The pronouns me and her are objects.   But in the sentences above, they are used as subjects.   The correct versions are:
     Angelo and I play basketball on Tuesdays.
     Marjorie and she went swimming.
PRONOUNS AS COMPLEMENTS
A complement is a word that defines or explains a subject and is connected to it by a verb such as is, are, was, were, has been, have been, and will be.   Pronouns used as complements are the same as those used as subjects:
     "It is I [not me]," Fino said as he rang the bell.
     It was they [not them] who taught us to love dogs.
     The winners were Dana and he [not him].
PRONOUNS AS OBJECTS
If you want to make a pronoun the object of a sentence, you can use a personal, indefinite, or demonstrative pronoun. Remember that an object is a receiver of action.
          Personal:  Mayor Rodriguez called me last night.
                     The Arangos invited us to dinner.

        Indefinite:  Peter saw no one on the lake.
                     Fran knows somebody who can speak Creole.

     Demonstrative:  "I know that," claimed Jamie.
                     Pointing to roses, he said: "I want these."
PRONOUNS IN COMPOUND OBJECTS
Writers are sometimes confused about which pronoun to use when the object contains a noun and a pronoun or more than one pronoun.   The next two examples use the wrong pronouns:
      Freddie challenged Angelo and I to a game.
      Evelyn called Sonia and she.
The pronouns I, she, and we are subjects, doers of action.   But in the sentences above, they are used as objects, receivers of action.    The correct versions are:
     Freddie challenged Angelo and me to a game.
     Evelyn called Sonia and her.
OBJECTS OF PREPOSITIONS
A preposition comes before a noun or pronoun and shows how that word relates to the rest of the sentence.   Pronouns that come after prepositions act as objects.
     My sister called to me [not I] across the field.
     Senator Mendoza spoke with them [not they] yesterday.
OBJECT PRONOUNS BEFORE NOUNS
CAUTION:
Be careful when a pronoun comes immediately before a noun it refers to.    If the noun is an object, the pronoun is an object too:
     Not: Community Hospital asked we students to give blood.
     But: Community Hospital asked us students to give blood.
PERSONAL PRONOUNS AS POSSESSIVES
A possessive pronoun shows ownership or a relationship between the pronoun and the noun that follows it.   Certain possessive pronouns are used before the noun; others are used after the noun.
     My mother is a police officer.
     Our home has just been painted.
     Elaine and Bob loved their mother.
     The bill is hers.
     The fault is theirs.
INDEFINITE PRONOUNS AS POSSESSIVES
You can make an indefinite pronoun possessive by adding -'s:
     Everyone's right to vote is sacred.
     No one's children should go hungry.
     I hear somebody's dog barking every night.
POSSESSIVES WITH -ING NOUNS
Nouns ending in -ing nname activities.   They are called gerunds.   Here are some examples: swimming, crying, running, speaking, breathing, thinking.    Whenever gerunds come immediately after pronouns, those pronouns are possessive.
     His [not him] snoring disturbed us.
RULES FOR USING POSSESSIVES
CAUTION:
1.   When you use the possessive pronoun its, leave out the apostrophe in it's. Its is possessive.    It's is not possessive; it means it is.
     Not: The dog lost it's leash.
     But: The dog lost its leash.
 
CAUTION:
  2.   Don't confuse their with they're or there. There is possessive.  
They're means they are; there refers to a place.
        Not: There house was small.
        Not: They're house was small.

        But: Their house was small.
CAUTION:
3.   Don't confuse whose and who's.
 
Whose is possessive.   Who's is a contraction meaning who is.
     I am the person whose car you hit!
     Who's that knocking at my door?


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1.23   Mastering Special Pronoun Problems

WHAT ARE RELATIVE PRONOUNS?
The relative pronouns are that, who, whom, whose, whoever, and whomever.   They refer to nouns that come before them:
      She is a woman who has won many academic honors.
      The boy, whose bicycle had been stolen, ran home.
      China is a country that I have read much about.
SPECIAL PROBLEMS WITH WHO, WHOM, AND WHOSE
Some writers confuse these relative pronouns and use one when they mean to use another.   Just remember these five rules:
     1. Who is a subject:       Who are you?
     2. Whom is an object:      Whom do you trust?
     3. Whose is possessive:    Whose socks are these?
     4. Whoever is a subject:   Whoever comes late doesn't eat.
     5. Whomever is an object:  Please invite whomever you want.
THE DIFFERENCE BETWEEN WHOSE AND WHO'S
Don't confuse whose with who's. Whose is possessive; who's means who is.
     Not: I met a man who's hair was blue.
     But: I met a man whose hair was blue.
THE DIFFERENCE BETWEEN WHO AND WHOM
As you just learned, who is used as a subject and whom is used as an object.   Special problems can occur when who and whom come in the middle of sentence:
     I met the woman who spoke to the class. 

                   BUT

      I met the woman whom Professor Jenkins invited to class.
In the first example, who is the subject of the verb spoke.   In the second, whom is the object of the verb invited.

THE DIFFERENCE BETWEEN WHO, WHOM, AND THAT
That is not a personal pronoun.   Use it to refer to places and things. Don't use it to refer to people or types of people.
     Not: I enjoy meeting students that were born in other countries.
     But: I enjoy meeting students who were born in other countries.
PRONOUNS AFTER THAN OR AS
Writers sometimes use the wrong pronoun after than or as:
     Not: Joan is taller than me.
     But: Joan is taller than I.

     Not: The professors are as concerned as them.
     But: The professors are as concerned as they.
AN EASY WAY TO FIND THE RIGHT PRONOUN
To decide if you have used the right pronoun, complete the thought by adding a verb after the pronoun.
     He is taller than me [am?].
     My family is as concerned as them [are?].
Adding a verb shows the object pronouns me and them are incorrect in these sentences.   Subject pronouns are needed:
     He is stronger than I [am].
     My family is as concerned as they [are].
PRONOUNS AFTER THAN OR AS
In some cases, however, object pronouns should be used.
     Not: The dogs barked louder at her than I.
     But: The dogs barked louder at her than me.


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1.24   Making Pronouns Refer To Nouns

WHAT IS PRONOUN REFERENCE?
Because pronouns take the place of nouns, they must refer or point to those nouns clearly and directly.   Otherwise, the reader might not understand exactly what you are saying.

INCLUDE THE NOUN TO WHICH THE PRONOUN POINTS
Sometimes writers forget to include the noun that a pronoun refers to.   Doing so can make their writing vague or unclear:
     Vague:  Americans are the most productive workers in the world,
             which is often forgotten.
The meaning of which is unclear; there is no noun earlier in the sentence to which the pronoun points.
     Clear:  Americans are the most productive workers in the world,
             a fact which is often forgotten.
Now, the relative pronoun points to fact, a noun that comes before it.

MAKE SURE THE PRONOUN POINTS TO ONE NOUN ONLY
Sometimes writers create sentences in which a pronoun points to two nouns.   Such sentences can be unclear:
      Unclear:  Jane was speaking with Flora when she learned
                she had been promoted.
The reader must guess which woman was promoted, and so the sentence should be rewritten.
        Clear:  Jane learned she had been promoted when she
                was speaking to Flora.
MAKE THE NOUN CLEAR
Sometimes writers hide the noun to which the pronoun should refer, as in the following:
       Hidden:  Mexico's economy is expanding; their standard
                of living is rising.
The reader can safely assume that the pronoun their refers to Mexicans, but the sentence should read:
        Clear: Mexico's economy is expanding; 
               the Mexicans' standard of living is rising.
AVOID THE VAGUE IT, THEY, AND THIS
Writers sometimes use it, they, and this without telling readers what these words stand for.
     Vague:  As Jerry approached the car,
             it could be seen that his luggage had been stolen.

     Clear:  As Jerry approached the car,
             he could see that his luggage had been stolen.
In the first version, it has no reference.   To correct the error, it has been removed, and the sentence rewritten to include the pronoun he, which has a clear antecedent, Jerry.
     Vague:  They predict Stetson will win the election,
             but they are not always reliable.

     Clear:  The polls predict Stetson will win the election,
             but they are not always reliable.
In the first version, the reader will not know what they refers to, and so the sentence must be rewritten.


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1.25   Learning To Identify Adjective Types

WHAT ARE ADJECTIVES?
Adjectives describe nouns and pronouns:
     The bright yellow lights on the large suspension bridge 
     shone through a thick mist hanging over the tired city.
ADJECTIVE TYPES
Adjectives answer questions such as "What kind of?"    "Which one?"   "What color?"    "What size?"    "How many?" They can come before nouns, or they can act as complements.   Complements are words that describe subjects through linking verbs such as is, are, was, have been, or will be:
      Before a noun: The old man loved Spanish rice.
                     Many guests came late.


         Complement: The clouds were dark and threatening.
                     The novels they read were Russian.
NOUNS AS ADJECTIVES
Nouns that come before other nouns can act as adjectives.
     The science book lay on the library table
     as the chemistry major looked over her notes.
CAUTION:
When you use a noun as an adjective, make sure it is singular even when the word it modifies is plural.
     Not: She has worked in toys factories.
     But: She has worked in toy factories.
PARTICIPLES: VERBS AS ADJECTIVES
Still another type of adjective is a participle; participles are adjectives formed from verbs.   They end in -d, -ed, -t, -en, or -ing:
     jump  + eed   =  jumped
     lose  + t    =  lost
     break + en   =  broken
     roll  + ing  =  rolling
Like other adjectives, participles can be used before or after the word they describe.



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1.26   Learning To Place Adjectives In Sentences

WHAT ARE ADJECTIVES?
Adjectives describe nouns and pronouns:
     The bright yellow lights on the large suspension bridge 
     shone through a thick mist hanging over the tired city.
HOW TO PLACE ADJECTIVES IN A SENTENCE
Different types of adjectives follow a certain general order when they appear in a sentence.   In general, place the adjective before, not after, the noun:
       Not: She wore a dress red.
       But: She wore a red dress.
However, participles can come before or after the nouns they describe, depending on meaning:
       He got a standing ovation at his recital.
       They heard water dripping from the faucet.
ADJECTIVES OF COLOR COME BEFORE THOSE OF MATERIAL OR TYPE
      
     Not:  They passed a wooden red barn.
     But:  They passed a red wooden barn.
Not: She wore tennis white shoes. But: She wore white tennis shoes.
ADJECTIVES OF AGE COME BEFORE THOSE OF COLOR
      
     Not: They passed a red old barn.
     But: They passed an old red barn.

     Not: The green ancient vase broke when it fell.
     But: The ancient green vase broke when it fell.
ADJECTIVES OF SIZE, WEIGHT, AND SHAPE COME BEFORE THOSE OF AGE
      
     Not: They passed an old large barn.
     But: They passed a large old barn.

     Not: The new sleek convertible was wrecked.
     But: The sleek new convertible was wrecked.
ADJECTIVES OF QUALITY OR CONDITION COME BEFORE THOSE OF SIZE, WEIGHT, AND SHAPE
      
     Not: They passed a little charming cottage.
     But: They passed a charming little cottage.

     Not: The sleek beautiful convertible was wrecked.
     But: The beautiful sleek convertible was wrecked.
ADJECTIVES FORMED FROM NOUNS APPEAR NEXT TO NOUNS THEY DESCRIBE
      
     Not:  The Italian old painting has been sold.
     But:  The old Italian painting has been sold.

     Not:  We admired the church ancient steeple.
     But:  We admired the ancient church steeple.
AN ADJECTIVE SERIES BEGINS WITH AN ARTICLE OR ADJECTIVE OF QUANTITY
      
      Not:  The old six Italian paintings have been sold.
      But:  The six old Italian paintings have been sold.

      Not:  The company used telephone 1-inch cable.
      But:  The company used 1-inch telephone cable.


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1.27   Learning To Compare Adjectives In Sentences

WHAT ARE ADJECTIVES?
Adjectives describe nouns and pronouns:
     The bright yellow lights on the large suspension bridge
     shone through a thick mist hanging over the tired city.
COMPARING ADJECTIVES
Adjectives can be used to make comparisons.   For example, if you want to compare three runners, you can say the first is fast, the second is faster, and the third is fastest.   Here are three ways to use adjectives in comparisons:
     1. Add -er or -est to the basic form of the adjective.
     2. Use more/most, less/least.
     3. Change the spelling of the adjective.
ADDING -ER AND -EST
Add -er when comparing two nnouns or pronouns; this is called the comparative form.    Add -est when comparing more than two; this is called the superlative form.
      Basic form:  My sister is young.
     Comparative:  My sister is younger than I.
     Superlative:  My sister is the youngest of three children.
With adjectives that end in -y, first change the -y to -i and then add -er or -est.
CAUTION:
Always use -er when comparing two; use -est when comparing more than two.
     Basic      Comparative      Superlative 
     tall       taller           tallest
     cold       colder           coldest
     loud       louder           loudest
     funny      funnier          funniest
     heavy      heavier          heaviest
USING MORE/MOST, LESS/LEAST
You can also put more/most or less/least before the basic form of the adjective to form the comparative and superlative.
     Basic        Comparative       Superlative
     powerful     more powerful     most powerful
     difficult    more difficult    most difficult
     expensive    less expensive    least expensive
CHANGING THE SPELLING OF THE ADJECTIVE
Irregular adjectives change their spellings (some even become new words) in the comparative and superlative. Not: bad, badder, baddest bad, more bad, most bad But: bad, worse, worst
FIVE RULES FOR USING COMPARATIVES AND SUPERLATIVES
1. Use the comparative, the -er ending, only when comparing two things; use the superlative, the -est ending, only when comparing more than two.
         Not:  She was the brighter woman on campus.
               She was the brightest of the two women.

         But:  She was the brighter of the two women.
               She was the brightest woman on campus.
2. Use more/less when comparing two things, most/least when comparing more than two things.
         Not:  He was the most talented of the two actors.
               He was the more talented actor in the company.

         But:  He was the more talented of the two actors.
               He was the most talented actor in the company.
3. Don't use more/most after adding -er or -est to an adjective.
         Not:  more brighter/most brightest

         But:  brighter/brightest

          Or:  more bright/most bright.
4. Don't use more/most with irregular adjectives.
         Not: I do more better at math than she.

         But: I do better at math than she.
5. In general, don't add -er or -est to an adjective of more than two syllables.   Instead, use more/most or less/least.
         Not:  dangerous, dangerouser, dangerousest

         But:  dangerous, more dangerous, most dangerous


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1.28   Learning To Use Participles In Sentences

WHAT ARE PARTICIPLES?
Participles are adjectives made from verbs.   Present participles end in -ing.   Past participles of regular verbs end in -d, -ed, -en, -n, and -t.

PARTICIPLES OF IRREGULAR VVERBS
Present participles of all verbs end in -ing.   Past participles of irregular verbs must be learned individually.   You may want to print out the list of the principal parts of common irregular verbs that follows:
        Present      Past      Present Participle   Past  Participle
        bring        brought   bringing             brought
        catch        caught    catching             caught
        cling        clung     clinging             clung
        come         came      coming               come
        dig          dug       digging              dug
        do           did       doing                done
        feel         felt      feeling              felt
        fly          flew      flying               flown
        get          got       getting              got, gotten
        go           went      going                gone
        hold         held      holding              held
        hurt         hurt      hurting              hurt
        keep         kept      keeping              kept
        lead         led       leading              led
        make         made      making               made
        meet         met       meeting              met
        ride         rode      riding               ridden
        run          ran       running              run
        see          saw       seeing               seen
        send         sent      sending              sent
        sit          sat       sitting              sat
        speak        spoke     speaking             spoken
        steal        stole     stealing             stolen
        sting        stung     stinging             stung
        teach        taught    teaching             taught
        tear         tore      tearing              torn
        throw        threw     throwing             thrown
        win          won       winning              won
        write        wrote     writing              written
THE PRESENT PARTICIPLE
Present participles end in -ing. You use them to describe a noun or pronoun or to show what a noun or pronoun is doing.
     The boy found his parents in a forgiving mood.
     The driving rain entered the house.
THE PAST PARTICIPLE
Past participles of regular verbs end in -d, -ed, -en, -n, and -t.   Past participles of irregular verbs must be learned individually.   Use past participles to show what is done to a noun or pronoun.
     Forgiven, the boy ran to his parents.
     The rain, driven by strong winds, entered the house.
PARTICIPLES VERSUS NOUNS AND VERBS
Participles are adjectives. To avoid confusing them with nouns and verbs, make sure you have used the proper ending.
 
CAUTION:
     Not: She bought a use car.

     But: She bought a used car.
CAUTION:
     Not: They ordered ice tea.

     But:  They ordered iced tea.


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1.29   Learning To Use Adverbs In Sentences

WHAT ARE ADVERBS?
Adverbs describe verbs, adjectives, or other adverbs.   The highlighted words below are adverbs; lines connect them to the words they describe.

RECOGNIZING ADVERBS
Adverbs answer questions such as "When?" "Where?" "How?" "Why?" "Under what conditions?" and "To what extent?".     Many adverbs end in -ly.    However, soon, very, fast, seldom, often, and well are also adverbs.

USING ADVERBS VERSUS ADJECTIVES
Use an adverb, not an adjective, when you describe a verb, adjective, or other adverb.   If you are not sure whether a word is an adjective or an adverb, look it up in the dictionary.
     Not: She spoke soft and tender.
     But: She spoke softly and tenderly.

     Not: I don't feel good, for my stomach hurts bad.
     But: I don't feel well, for my stomach hurts badly.
COMPARING ADVERBS
Like adjectives, adverbs can be compared.   That means that they can be put into the comparative and superlative forms.   Use the comparative form to compare two things; use the superlative form to compare more than two things.   For example, adverbs could be written in sentences as:
          Adverb:  Sam works quickly.
     Comparative:  Sam works more quickly than I.
     Superlative:  Of everyone in our class, Sam works most quickly.
To compare adverbs that end in -ly (there are many of these), add more/most or less/least to the adverb:
     Adverb           Comparative              Superlative
     quickly          more quickly             most quickly
     lively           less lively              least lively
With adverbs that do not end in -ly (there are only a few of these), use the -er and -est endings or use more/most or less/leaast.    If you don't know which of these methods to use, look up the adverb in the dictionary, which will give its correct comparative and superlative forms.
      Adverb        Comparative             Superlative
      fast          faster                  fastest
      often         less often              least often


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1.30   Avoiding Sexist Language In Sentences

WHAT IS SEXIST LANGUAGE?
Sexist language can occur when you use he or she exclusively to refer to an indefinite pronoun such as anyone, everybody, someone, and nobody.    It can also occur when you use a sex-specific noun to name a group with both male and female members.   For example, calling mail carriers mailmen implies that only men deliver mail.

SEXISM WITH INDEFINITE PRONOUNS
Indefinite pronouns, such as anybody, each, neither, and someone, can be general in meaning and not refer to specific persons, places, or things.   They are singular. Unfortunately, writers sometimes use masculine pronouns--he, his, and him--to refer to indefinite pronouns.   Using only feminine pronouns to refer to indefinite pronouns is less frequent, but it too is sexist.

AVOIDING SEXISM BY USING BOTH MASCULINE AND FEMININE PRONOUNS OR BY DROPPING THE PRONOUN
      
      Sexist: Everyone should cast his vote on election day.
     Revised: Everyone should cast his or her vote on election day.
     Revised: Everyone should vote on election day.
NOTE:
To drop the pronoun, you might have to rewrite the sentence.

AVOIDING SEXISM BY REPLACING THE PRONOUN WITH A, AN, OR THE
      
      Sexist: Each employee reports to his supervisor.
     Revised: Each employee reports to a supervisor.
AVOIDING SEXISM BY USING A PLURAL NOUN AND PRONOUN
     
      Sexist: A student should communicate with his professor.
     Revised: Students should communicate with their professors.
CAUTION:
Make sure that the pronoun agrees in number with its antecedent--the word it refers to.   Use singular pronouns with singular antecedents, plural pronouns with plural antecedents.

SEXISM WITH GENERIC NOUNS
Generic nouns do not refer to a specific sex.   Most nouns in English are generic.   Exceptions include such words as mother and father.   Avoid sexist language when using pronouns that refer to generic nouns, nouns that are neither male nor female.

AVOIDING SEXISM WITH GENERIC NOUNS
      
      Sexist: A student must show his identification card at the library.
     Revised: A student must show his or her identification card at the library.
     Revised: A student must show an identification card at the library.
     Revised: Students must show their identification cards at the library.
CAUTION:
Sexism also becomes a problem when you use female pronouns to refer to members of a group that contains both men and women.
     
      Sexist: A nurse must regularly update her skills.
     Revised: Nurses must regularly update their skills.
SEX-SPECIFIC TERMS
Another way to avoid sexism is to replace sex-specific terms with sex-neutral terms, when appropriate.    For example, substitute firefighters for firemen.



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1.31   Including Necessary Words

SHOULDN'T I LEAVE SOME WORDS OUT? The answer is, of course, YES!   You can leave out words that are redundant or repetitious.   But you shouldn't leave out words that are needed to make your writing clear, logical, and complete.

COMPLETING VERBS
Many verb forms contain more than one word.    Sometimes you will have to add a helping word or a particle (a short word following a verb) to make the tense or meaning of your verb clear.
     Incomplete: Soon after I eaten at that restaurant, 
                 I began to throw bits of spoiled meat.
      
       Complete: Soon after I had eaten at that restaurant,
                 I began to throw up bits of spoiled meat.
COMPOUND VERBS
Don't leave out part of a compound verb (a verb containing two or more words) when the tense of one part differs from the tense of another.
     Incomplete: Mozart has and always will be considered a musical genius.
       Complete: Mozart has been and always will be considered a musical genius.
USING THE RELATIVE PRONOUN THAT
Sometimes that is necessary, especially when rephrasing what others have said.
     Not:  The psychologist told the audience children need both love and discipline.
     But:  The psychologist told the audience that children need both love and discipline.
MAKING COMPARISONS CLEAR AND COMPLETE
Make sure your sentence compares like things; otherwise, it will be illogical:
    Not: The mountains of Switzerland are older than Colorado.
    But: The mountains of Switzerland are older than those of Colorado.
The first sentence is illogical; it compares unlike things--mountains and Colorado.   The second is logical; it compares like things--mountains and mountains (those of Colorado).    When you compare people, places, or things, you must show that they belong to the group to which they are being compared. To do this, always include words such as other or else.
     Not: A Ferrari is more expensive than most cars.
     But: A Ferrari is more expensive than most other cars.
You must use the word as twice when making a comparison.
     Not: Juan's hometown is not large as Mexico City.
     But: Juan's hometown is not as large as Mexico City.
Don't use the word that when you really mean very.
     Not: This winter hasn't been that cold, but it has been snowy.
     But: This winter hasn't been very cold, but it has been snowy.


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1.32   Using Appropriate Tone

WHAT IS TONE?
Tone is the style in which you express yourself.   Your tone may vary depending upon purpose and audience.   For example, if you are writing a letter to a friend, you might use an informal tone and include slang, jargon, colloquialisms, and contractions.   If you are writing a college essay, on the other hand, you will want to use a formal tone.

HOW DO I CREATE A FORMAL TONE?
You don't have to use fancy words to create a formal tone.   However, you will have to avoid slang, jargon, and colloquialisms.    You will also have to choose language carefully and include only idiomatic expressions.

SLANG
Slang is language that has a private and often short-lived meaning.   It can be very powerful, but it is often inexact, and it is usually understood by only a select group of people.    For example, teenagers often use words that their parents have never heard of and that are not found in contemporary newspapers, textbooks, and the like.   Slang is inappropriate in formal writing.

AVOIDING SLANG
     
      Slang: When the dude split, he left the chick with a kid and no bread.
     Formal: When the man left, he abandoned the woman with a child and no money.
JARGON
Jargon is language used by experts in a particular field.  &nbdp;It includes technical words, new compounds, and familiar words used in a unique way.   Jargon is fine as long as it is used in writing read by those who understand it.  But it can make writing complicated and unclear. So prefer simple, familiar words to jargon.
       Jargon: After booting up the computer and activating the printer, 
               Arnie made hard copies of his business correspondence.

     Familiar:  After turning on the computer and the printer, 
                Arnie printed his business letters.
COLLOQUIALISMS
Colloquial expressions, while not always incorrect, are informal and more appropriate in spoken conversation among friends than in formal writing.
     Colloquial: I found the puppy sleeping back of the couch.
         Formal: I found the puppy sleeping behind the couch.
IDIOMATIC EXPRESSIONS
An idiom is an expression whose meaning often has little to do with the individual meanings of the words it contains.    The meaning of an idiom must be understood as a unit and can be learned only through experience.   By writing, I won't put up with his rudeness, the meaning states a person won't tolerate his rudeness.   But this meaning cannot be arrived at by translating each of the three words in the idiom put up with.

USING IDIOMATIC EXPRESSIONS
You can use idioms in formal writing, but you must use them correctly.
     Not: We are angry at our landlord.
     But: We are angry with our landlord.
COMMON IDIOMATIC EXPRESSIONS
Look for and replace unidiomatic expressions like those on the left with correct versions like those on the right.
   NOT                                      BUT
   afraid on                                afraid of
   Agree to (an opinion)                    agree with (an opinion)
   angry on                                 angry at (a situation)
                                            angry with (a person)
   arrive to (a place)                      arrive at/in (a place)
   at peace in (oneself)                    at peace with (oneself)
   comply to                                comply with
   conform on (a rule)                      conform to (a rule)
   contend against                          contend with
   get on (a car)                           get in (a car)
get in (a plane, boat, bus, train) get on (a plane, boat, bus, train) depend in                            depend on die with (a disease) die of/from (a disease) different than different from equal with equal to frightened of frightened by
impatient at (a person) impatient with (a person) inferior than inferior to listen on/at listen to live in (a street) live on (a street) live in (an address) live at (an address) live at (a city) live in (a city) look to (a picture) look at (a picture) married with (someone) married to (someone) park on (a driveway) park in (a driveway) park in (the street) park on (the street) partake in partake of participate on participate in prior than prior to report in                             report on superior than superior to tired with tired of wait for (a customer) wait on (a customer) wait on (a letter) wait for (a letter)


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1.33   Avoiding Clichés

WHAT IS A CLICHE?
A cliché is an expression that has been overused.    As a result it sounds stale and dull.   In fact, as soon as you begin to hear or read a cliché, you can predict how it will end.

SPOTTING CLICHES
Read the following sentences, and try to figure out how the clichés in them will end:
     She baked a cake that was as light as a ______.
     Jason's remark was right on ______.
     Janice, you have hit the nail_____ ____ _____.
     After being crushed, the can lay flat as a __________.
Were you able to finish the clichés? Here are some ways you might have completed them. Check yourself.
      She baked a cake that was as light as a feather.
      Jason's remark was right on target.
      Janice, you have hit the nail on the head.
      After being crushed, the can lay flat as a pancake.
REPLACING CLICHES
Watch for clichés as you rewrite the drafts of your papers.   Make one last check for clichés as you edit your final draft.   Trust your instincts to come up with alternatives that are clearer, more appealing, less wordy, and often more specific.



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1.34   Using The Correct Word


CORRECT MEANING
Sometimes developing writers use words whose meaning they don't fully understand.   This can lead to sentences that are incorrect, unclear, or both.    To make sure that the word you are using means what you think it does, check its meaning in the dictionary.

USING THE CORRECT WORD
Here are two examples of sentences that use words incorrectly.
     Incorrect: We don't live their anymore. Another words, we moved.
       Correct: We don't live there anymore. In other words, we moved.
A GLOSSARY (LIST) OF CORRECT USAGE
The following list contains words that are often confused or misused.   Print out and review this list until you are sure of the correct meaning of each word.
           accept
           The community college will accept any applicant who has a high school diploma.
except         My nephew likes all vegetables except broccoli. advice         The value of good advice is not immediately recognized. advise         The faculty member advised the student to drop the course.
affect        Automobile emissions affect the earth's atmosphere. effect   The effects of global warming are difficult to measure. all right The children were all right. alright This word does not exist. alot This word does not exist. a lot          A lot of fans began shouting when the concert was delayed. allot The manager allotted the parking spaces according to seniority. altogether The dancer was altogether brilliant in her performance. all together   The campaign workers were all together at the rally. among          Among the candidates, he was the most popular. another words This form does not exist. (See in other words.) between         Dan's choice was between dropping out of college and finishing the semester. anymore        Barry does not work at that restaurant anymore. any more       Mia ate two pancakes and didn't want any more. are Before you leave this evening, check to see if the our hour            hours are posted on next week's schedule. axe ask            The first is a tool; the second means "to request."   Do not confuse them. axe The axe is missing its handle. ask Don't ever be afraid to ask the teacher a question.
beyond Giselle's beauty is beyond comparison. be on It's wise to be on time for job interviews. brake The sign warned drivers to brake. break          The bartender washed the glasses carefully in order not to break them. breath After running, Jamal was out of breath. breathe The scuba instructor showed us how to breathe under water. choose If you choose to study electronics, you must take several math courses. [present tense] chose          Mary Beth chose to spend last weekend at the ocean. [past tense] cite In reports, one must cite all research. sight          The cabin came into sight. site           A construction site is full of hazards. cloths         Soft cloths work best for polishing a car. clothes        Al spends Saturday mornings washing clothes. complement     His flowered tie does not complement his checkered jacket. compliment     He complimented us on our performance. could of This form does not exist. could have      Tim could have been a manager. desert         Few animals can survive in the desert as well as the camel. dessert         You can have ice cream for dessert. genes           Your physical characteristics are passed on to you by your parents through their genes. jeans           I ripped my favorite pair of jeans. hang           She wants to hang the pictures in the den. hung           The sail hung loosely when the wind died. heros           We always have heros for dinner on Mondays. heroes          Children often think of athletes as heroes. in other words In other words, the choice is not as easy as it appears to be. irregardless    This word does not exist. regardless      They decided to buy a new car regardless of the cost. its'          This form does not exist. its         The college will hold its graduation Thursday. it's         Since storm clouds are rolling in, it's likely to rain before evening. knew         Ramona knew the secret password. new         The new equipment will allow surgeons to perform the operation in less time. know His brother asked, "Do you know him?"   "No", he replied.
now The judges will now announce the winners of the contest. lead The mayor will lead the marchers downtown. lead Many older buildings are contaminated with lead paint. led         The performer led the audience in a sing-along. loose Amy prefers loose clothing when it is humid. lose I predict the team will lose on Saturday. maybe Maybe he will win the lottery. may be The tests may be inaccurate, but the doctors are still worried. passed With help from a tutor, he passed the exam. past         Alexis didn't consider her husband's past before she married him. principal       The principal closed the school at noon. principal       Dehydration is the principal cause of heat stroke. principle Religious principles are important to many people throughout the world. should of       This form does not exist. should have Sharon should have come home earlier. stationary The table is stationary; it can't be moved. stationery She wrote the letter on expensive stationery. than Jodi and Bill arrived earlier than the other ticket buyers. then Read the instructions; then assemble the bicycle. their Their house is on the corner. there Stand there if you want to see the president. they're They're too tired to stay awake. to To vote, you have to register at city hall. too Since the classroom was too cold, the professor canceled the lecture. two The two of them decided to attend the reception. try to         Bob's mother should try to understand his problem. try and         Avoid using this form; it is wordy. whose Whose car are we taking to the dance? who's         Who's going to the dance with Brandy? would of This form does not exist. would have      Walt would have canceled his appointment. your Your purse was found in the college center. you're You're lucky that your money was not stolen.


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1.35   Learning End Punctuation With Four Sentence Types

WHAT ARE SENTENCE TYPES?
A sentence contains a subject and a verb, and it expresses a complete idea.   The punctuation mark you use at the end of a sentence depends on your purpose.    Declarative, interrogative, imperative, and exclamatory are the four sentence types you will use in your writing.   The correct end punctuation depends on the type of sentence.

PUNCTUATING A DECLARATIVE SENTENCE
A declarative sentence makes a point, asserts an opinion, or presents information.   It ends with a period:
     I think the mayor is doing a good job.
     The Civil War ended in 1865.
 
NOTE:
  If an abbreviation comes at the end of a sentence, do not use a second period:
      
     Fred's job interview is scheduled for 10:00 a.m.
PUNCTUATING AN INTERROGATIVE SENTENCE
An interrogative sentence asks a question.   It ends with a question mark:
     Can anything else go wrong?
     If he wins, will he share the prize with you?
CAUTION:
Don't end an indirect question with a question mark.   An indirect question tells the reader what was asked in an earlier question:
     Not: I asked if they were coming?
     But: I asked if they were coming.
PUNCTUATING AN IMPERATIVE SENTENCE
An imperative sentence gives an order, makes a request, or provides instruction.   Use an exclamation point when giving an order.   Otherwise, use a period to end an imperative sentence:
     Get out of my house!
     Please leave the door open.
     Turn left on Maple Street and continue for a mile.
PUNCTUATING AN EXCLAMATORY SENTENCE
An exclamatory sentence expresses strong emotion or conveys a message the writer wants to emphasize.   It ends with an exclamation point:
     The victim cried, "I've been shot!"
NOTE:
Sometimes exclamatory sentences can be one word.   Jump!    Run!   Halt!   :Go!   Fire!

USING QUOTATIONS AT THE END OF A SENTENCE
Follow these rules when using a direct quotation at the end of a sentence:
     1.  Place periods inside quotation marks.
     2.  Place question marks and exclamation points inside or outside 
         quotation marks depending on the sentence's meaning.
ENDING WITH A QUOTATION AND A PERIOD
Periods can appear inside quotation marks.
     According to Booker T. Washington, "No race can prosper until 
     it learns that there is as much dignity in tilling a field as in writing a poem."
ENDING WITH A QUOTATION AND A QUESTION MARK
Place question marks inside or outside quotation marks depending on the sentence's meaning:
     Inside: He asked me, "Where's my change?"
The quotation is a question, but the sentence itself is a statement.    It tells what he asked.   The question mark applies only to the quotation.
     Outside: Did he call me "a penny-pinching miser"?
The quotation is a statement, but the sentence itself is a question.   It asks what he said.   The question mark applies to the whole sentence.   If both the quotation and the sentence itself are questions, place the question mark at the end of the sentence:
     Why would he ask a stupid question like"
     Why did Marya dye her hair blue?"
ENDING WITH A QUOTATION AND AN EXCLAMATION POINT
As with question marks, place exclamation points inside or outside quotation marks depending on the sentence's meaning:
      Inside: According to Gina, Elaine "is absolutely perfect!"

     Outside: Stop calling me "irritable and impatient"!


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1.36   Using Commas In Compound Sentences

WHAT IS A COMPOUND SENTENCE?
A compound sentence contains two independent clauses joined by a comma and one of the coordinating conjunctions: and, but, for, nor, or, so, yet.   An independent clause contains a subject and a verb, and it expresses a complete idea.   It is the heart of any sentence.
      subject                    verb
      English                    is a Germanic language, but  
      Irish                      comes from Celtic.

      Arabic and Hebrew          are related, for
      they                       are Semitic tongues.
PUNCTUATING COMPOUND SENTENCES
In a compound sentence, the comma comes before the coordinating conjunction.
      subject                    verb
      Andi                       has been to Brazil, so
      she                        knows some Portuguese.

      Jerry                      can speak ancient Greek, yet
      he                         rarely does.
PUNCTUATING LONG COMPOUND SENTENCES
Some compound sentences begin or end with phrases. Others begin with dependent clauses.   Such phrases and clauses can also take commas:
     When my father was young, he listened to opera, and 
     he began to learn Italian, at least the kind used on stage.


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1.37   Using Commas After Introductory Elements

WHAT ARE INTRODUCTORY ELEMENTS?
Introductory elements are words, phrases, or subordinate clauses that come at the beginning of a sentence.    Subordinate (dependent) clause: As I walked through the crowd, someone picked my pocket.
     Phrase: In fact, all of my money was stolen.
       Word: Fortunately, I was carrying only two dollars at the time.
SPOTTING INTRODUCTORY ELEMENTS
Remember that introductory elements:
     1. Begin sentences
     2. Introduce main clauses
IDENTIFYING SENTENCE PARTS
Review these important definitions: Introductory Word, phrase, or subordinate clause at the:
    
     Element:  beginning of a sentence, before a main clause.
      Phrase:  Group of words without a subject or predicate (verb).
Subordinate Group of words with a subject and predicate
     clause:  (verb) that does not express a complete idea.
Main Group of words with a subject and predicate:
       
      clause:  (verb) that expresses a complete idea.
               It is the heart of a sentence.
COMMAS AFTER INTRODUCTORY WORDS
Place a comma after an interjection, transition, name in direct address, or introductory "yes" or "no":
               Interjection: Heck, I hate mud-wrestling!
                 Transition: Nonetheless, I'll go with you if Jan comes too.
     Name in direct address: Jan, do you want to see a mud-wrestling match?
                     Yes/no: No, I'd rather stay home and sort my socks.
COMMAS AFTER INTRODUCTORY PHRASES
Use commas after long introductory phrases:
     Having been in the hot tub much too long, Bruce began to turn red.
The need to place commas after short introductory phrases is not an incorrect practice.
     Before long, he resembled a boiled lobster.
COMMAS AFTER INTRODUCTORY DEPENDENT CLAUSES
Place a comma after an introductory dependent clause:
     When Bruce got back into the house, he noticed that his
     family was melting lots and lots of butter.


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1.38   Using Commas To Separate Items In A Series

WHY USE COMMAS IN A SERIES?
To keep sentences clear, use commas to separate nouns, pronouns, adjectives, adverbs, phrases, and clauses that come one after another in a series.

WHAT IS A SERIES?
A series contains three or more words, phrases, or clauses.   In general, do not set off pairs of words, phrases, or clauses with commas.
     Not: Children feared the man who wore the red hat, and the funny suit.
     But: Children feared the man who wore the red hat and the funny suit.
COMMAS WITH WORDS IN A SERIES
The following examples use proper nouns, adjectives, and adverbs in series:
          Nouns: Tibet, Japan, Sri Lanka, and Nepal are countries in Asia.
     Adjectives: A cold, rainy, windy day is no time to go camping in
                 the Andes Mountains.
        Adverbs: The pilgrims moved toward Mecca slowly, carefully, and
                 devoutly.
COMMAS AROUND PHRASES IN A SERIES
Phrases are groups of words without subjects.   The following sentences use various kinds of phrases in series:
     Prepositional:  Lincoln wrote that "the government of the people,
                     by the people, for the people shall not perish from the earth."

        Infinitive:  To be free, to care for children, and to worship God 
                     are my mother's priorities.

       Participial:  Running barefoot over rocks, climbing over barbed
                     wire, and forging a stream, the young slave finally escaped.
COMMAS AROUND CLAUSES IN A SERIES
A clause is a group of words with a subject and a predicate (verb).   An independent (main) clause expresses a complete idea and can stand alone as a sentence.   A dependent (subordinate) clause does not express a complete idea and cannot stand alone.
     Independent clauses:  For the most part, Mexicans speak Spanish, Brazilians speak Portuguese, 
                           and Haitians speak French.

       Dependent clauses:  Many problems remained between North and South 
                           after the last shot of the Civil War was fired,
                           after Lee surrendered to Grant at Appomattox, 
                           and after Lincoln was assassinated.
COMMAS BEFORE THE LAST ITEM
Omitting the comma before the last item in a series after making certain that the comma's absence won't confuse readers.   Whichever method is used, be consistent.
     Phyllis has lived in Texas, Oklahoma, and New Mexico.

                             OR

     Phyllis has lived in Texas, Oklahoma and New Mexico.


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1.39   Using Commas Around Nonrestrictive Modifiers And Sentence Interrupters

WHAT IS A NONRESTRICTIVE MODIFIER?
A nonrestrictive modifier (adjective) helps describe a noun, but it does not define that noun, nor is it essential to its meaning.   If you left that modifier out of the sentence, the sentence's meaning would not change.

RESTRICTIVE VERSUS NONRESTRICTIVE MODIFIERS
A nonrestrictive modifier describes a noun but is not needed to identify it.   A restrictive modifier identifies a noun or distinguishes it from all other such nouns.   It limits its meaning to one particular person, place, or thing.
     Nonrestrictive: Sally Franks, who learned to drive at thirteen,
                     is a mechanic at Ted's Garage.

        Restrictive: The woman who is a mechanic at Ted's Garage 
                     learned to drive at thirteen.
AN EASY WAY TO DISTINGUISH RESTRICTIVE AND NONRESTRICTIVE MODIFIERS
If the modifier can be removed without affecting the meaning of the sentence, it is nonrestrictive and needs commas.
     Students, who can use campus services free of charge, 
     must show their IDs before entering the library.
By removing the modifier, the sentence would read:
     Students must show their IDs before entering the library.
Who can use campus services free of charge doesn't restrict the meaning of students to a specific group of students.   It refers to all students.

WHAT IS A SENTENCE INTERRUPTER?
A sentence interrupter is a word or phrase that appears in the middle of a sentence and forces the reader to pause.   Most interrupters introduce another thought that is not as important as the thought it interrupted.   Always place commas around sentence interrupters.
     He was given all that money, we think, by his aunt.
     The basement door, claims my father, was forced open.

























Chapter

2













Chapter Two Index
Using Commas Between Coordinate Adjectives | Using Commas In Dates, Addresses, Numbers, Names, Titles And Degrees |Using Commas For Special Purposes | Learning When Not To Use A Comma | Learning Three Uses for the Semicolon | Learning Four Uses For The Colon Learning To Use Quotation Marks | Learning To Use A Dash And Parentheses | Mastering the Apostrophe




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INTRODUCTION


Chapter 2 will deal with punctuation forms as the period, comma, semicolon, colon, dash, hyphen, exclamation mark, question mark, quotation mark, ellipsis and apostrophe.



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2.1   Using Commas Between Coordinate Adjectives

WHAT ARE COORDINATE ADJECTIVES?
Coordinate adjectives are two or more adjectives that follow one another and describe the same noun.   Always separate coordinate adjectives with commas.
     An old, red barn sat on the hill.
WHEN ARE ADJECTIVES NOT COORDINATE?
Sometimes, adjectives you think describe the same noun really describe a larger term, which contains an adjective and a noun:
     The old high school was torn down.
High describes school, but old does not. Old describes the larger term high school.



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2.2   Using Commas In Dates, Addresses, Numbers, Names, Titles And Degrees

COMMAS IN DATES
Place commas between the day, date, and year:
     July 4, 1776
     Thursday, March 31, 1939
CAUTION:
Don't use a comma if you are mentioning the month and year only.
     Not: July, 1776<
     But: July 1776
COMMAS IN ADDRESSES
In a sentence, use a comma to separate the street address from the city.   However, when addressing an envelope, place the street address on one line, the city on the next.   In this case, do not follow the street address with a comma.
     Bertrand Bong lives at 10 Willow Drive, Eugene, Idaho.
Always place a comma between city and state or city and country.    When writing a sentence, use a comma to separate the state and any information that follows.
     They have lived in Seattle, Washington, and several other large American cities.
COMMAS IN NUMBERS
Use commas in units of more than three digits, setting off every third digit as you count from the right.
     They paid $95,000 for their house.
     Her wedding dress cost $1,000.
COMMAS WITH NAMES, TITLES, AND DEGREES
 
       Names:  James Jameson, Jr.
               Paul Bunyan, Sr.

      Titles:  Molly Malone, Esq.
               Sally Smart, C.P.A.

     Degrees:  Phyllis Osophie, Ph.D.
               Denise Dentum, D.D.S.
NOTE:
If you place a comma before a title or a degree, you should place one after the title or degree unless the title or degree ends the sentence.
     Steve Smith, M.D., graduated from Duke University.


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2.3   Using Commas For Special Purposes

FOR WHAT SPECIAL PURPOSES CAN COMMAS BE USED?
     1.  To set off direct quotations
     2.  To take the place of some words
     3.  To help make a sentence clearer
USING COMMAS TO SET OFF DIRECT QUOTATIONS
A direct quotation uses another writer's exact words within quotation marks.   You use direct quotations to include dialogue or to support your own ideas with opinions of experts whose work you have taken notes from.
     According to Shakespeare, "Crabbed age and youth cannot live together."
     "Praise be to Allah, the lord of creation," said Muhammad.
Don't use a comma if the quotation ends in a question mark or exclamation point:
     "Who was president of the Confederacy?" Jo asked.
     "Don't trust him!" she screamed.
     "He's not one of us."
USING COMMAS TO TAKE THE PLACE OF WORDS
Frequently, you can replace the conjunction and with a comma:
     The dog was frightened, tired, and hungry.

                         OR

     The dog was frightened, tired, hungry.
You can even use a comma to take the place of several words, thereby streamlining your writing and giving it variety and emphasis.   This is true of sentences that express contrast:
     He was hardworking, not brilliant.
USING COMMAS TO MAKE SENTENCES CLEARER
You can sometimes make sentences clearer by placing commas between words that, when set side by side, might be misleading, confusing, or unintentionally humorous.
  
     Not: Whenever he cooked the cat climbed onto the counter.
     But: Whenever he cooked, the cat climbed onto the counter.

     Not: After Minerva left her husband turned on the game.
     But: After Minerva left, her husband turned on the game.


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2.4   Learning When Not To Use A Comma

WHEN IN DOUBT, WHY NOT SPRINKLE COMMAS WHEREVER YOU WANT?,
Some beginning writers sprinkle commas through their work indiscriminately, or they place them wherever they think the reader should pause.   But including commas where they don't belong weakens your writing as much as forgetting to include them in the appropriate places.

NO COMMA BETWEEN SUBJECT AND VERB
     Not:  A bird with large, red wings and a bright yellow tail, 
           perched on my window.

     But:  A bird with large, red wings and a bright yellow tail 
           perched on my window.
The simple subject is bird, but the complete subject is a bird with large, red wings and a bright yellow tail.    Since the complete subject is so long, the temptation to place a comma after it will make readers pause. Don't fall into that trap.

CAUTION:
A complete subject, no matter how long, is not separated from its verb by a comma. NO COMMA BETWEEN A VERB AND ITS DIRECT OBJECT
There should not be a comma between a verb and its direct object.
                   verb   direct object
     Not: I dearly love, artichoke hearts.
     But: I dearly love artichoke hearts.
NO COMMA BETWEEN A VERB AND ITS COMPLEMENT
Complements are adjectives that come after the verb and describe the subject.
     Not: The weather has been, cold and rainy.
     But: The weather has been cold and rainy.
NO COMMA BETWEEN A MODIFIER AND THE WORD IT DESCRIBES
    
      Not: The prisoner escaped by climbing a ten-foot, ivy-covered, wall.
      But: The prisoner escaped by climbing a ten-foot, ivy-covered wall.
This sentence contains two modifiers: ten-foot and ivy-covered.   Place a comma between the modifiers but not between the second modifier and wall, the word being described.

NO COMMA BETWEEN PAIRED WORDS OR PHRASES
    
     Not: Professor Mendez teaches both French, and Spanish.
     But: Professor Mendez teaches both French and Spanish.

     Not: On New Year's Eve, we prefer to stay home, or to visit Uncle Oswald.
     But: On New Year's Eve, we prefer to stay home or to visit Uncle Oswald.
NO COMMA BEFORE SUBORDINATE ELEMENTS AT THE END OF A SENTENCE
Phrases and subordinate clauses are often followed by commas when they open a sentence, but not when they end one.
     Not: She often goes to Rio, because she has family there.
     But: She often goes to Rio because she has family there.
Because begins a subordinate clause.

NOTE:
  For easier reading, you can put a comma before a participial phrase that ends a sentence.
     People lost in the cave began to shout, 
     hoping that someone on the outside would hear them.


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2.5   Learning Three Uses for the Semicolon

WHAT OTHER KINDS OF PUNCTUATION CAN I USE? You might have already learned about periods, question marks, exclamation points, and commas. Two other major punctuation marks are the semicolon and the colon.   You will learn about the semicolon in this objective.   You will learn about the colon in Objective 51.

WHAT IS A SEMICOLON?
Like a comma, a semicolon (;) tells the reader to pause.   However, the semicolon is a stronger mark of punctuation.   It separates clauses and phrases that are closely related or that receive the same emphasis.    Unlike periods, question marks, and exclamation points, semicolons always appear within, not at the end of, sentences.

A SEMICOLON BETWEEN INDEPENDENT (MAIN) CLAUSES
Use a semicolon to connect two independent clauses that are closely related and are not connected with a coordinating conjunction.    An independent clause has a subject and a verb and expresses a complete idea. The coordinating conjunctions are and, or, but, nor, for, so, and yet.
       
     Guadeloupe is in the Leeward Islands; Guatemala is in Central America.
     Woodrow Wilson was the 28th president of the United States;
     he followed William Howard Taft.
NOTE:
  Don't capitalize a word that follows a semicolon.

A SEMICOLON BETWEEN INDEPENDENT (MAIN) CLAUSES JOINED BY TRANSITIONAL WORDS AND PHRASES
In the middle of sentences, transitions come in two forms: conjunctive adverbs and transitional phrases.   Both emphasize and clarify the relationship between the independent clauses they join.
       Conjunctive adverb:  It's a good thing Columbus came to America; 
                            otherwise, the Italians would never have learned about the tomato.

     Transitional phrase:  People before Columbus knew the world wasn't flat; in fact,
                           Eratosthenes accurately measured the earth's circumference 
                           in the third century B.C.
NOTE:
  Use a comma after a conjunctive adverb or transitional phrase.
SEMICOLONS IN ITEMS IN A SERIES
Use semicolons to separate items in a series as long as some or all of the items in that series contain commas.
     Eleanor of Aquitaine (1122-1204) was the daughter of William X, Duke of Aquitaine;
     the wife of Louis VII, King of France; and later the wife of Henry of Normandy,
     who became Henry II of England.
There are three items in this list:
     (1) the daughter of . . . ; 
     (2) the wife of . . . ; 
     (3) later the wife of . . . .
If commas replaced the semicolons, readers might not be able to tell where one item ends and the next begins.    After all, each item already contains a comma of its own.



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2.6   Learning Four Uses For The Colon

WHAT OTHER KINDS OF PUNCTUATION CAN I USE?
You might have already learned about periods, question marks, exclamation points, and, of course, commas.   Two other major marks of punctuation are the semicolon and the colon.   You will learn about the colon in this objective.

WHAT IS A COLON?
A colon (:) is a mark of punctuation that appears within a sentence. Never use a colon at the end of a sentence.

A COLON BETWEEN INDEPENDENT (MAIN) CLAUSES
Sometimes, you can use an independent clause to explain, add to, or clarify the meaning of another. You should separate these clauses with a colon.
     Stephen King has been busy: he has written over 27 novels since 1974.
The second clause makes clear what the writer means by busy.

A COLON AFTER AN INDEPENDENT (MAIN) CLAUSE
You can place a colon after an independent clause to introduce information naming something in that clause:
     Only one president was not elected by popular vote:
     George Washington.

     Alaska is rich in several natural resources: oil, gold, copper, and uranium.
COLONS AND QUOTATIONS
Use a colon to introduce a direct quotation:
     
     The prisoner pleaded with his accusers: "I am innocent.
     Innocent, I tell you!"
CAUTION:
Don't use a colon to introduce a direct quotation if that quotation is needed to make the sentence you're writing complete:
     Not: Pope wrote that: "to err is human."
     But: Pope wrote that "to err is human."
OTHER USES FOR COLONS
     1. In the salutation of a business letter:
        Dear Professor Johnson:

     2. To separate hours and minutes:
        10:55 a.m.

     3.  Before a subtitle:
         Thomas More: A Biography
NO COLON TO SEPARATE OBJECTS OR COMPLEMENTS FROM VERBS
A direct object is the receiver of an action.   A complement comes after the verb and describes the subject.
     Direct Object:
               Not: She bought: a saw, a hammer, and a drill.
               But: She bought a saw, a hammer, and a drill.

        Complement:
               Not: He is: a good speller but a bad typist.
               But: He is a good speller but a bad typist.


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2.7   Learning To Use Quotation Marks

WHAT ARE QUOTATION MARKS?
Quotation marks ("/") identify words you have taken directly from someone else.    They tell readers these words are exactly as your source spoke or wrote them.
     "We don't know a millionth of one percent about anything,
     "said Thomas Alva Edison.

     "Toots Shor's restaurant," claims Yogi Berra, 
     "is so crowded nobody goes there anymore."
NOTE:
   Quotation marks are always used in pairs.

QUOTATION MARKS WITH OTHER MARKS OF PUNCTUATION
Remember the following:
     1. Commas and periods appear inside quotation marks.
     2. Colons and semicolons appear outside quotation marks.

     When I asked what he wanted, he calmly said, "Money."
     "He who hesitates is not only lost but miles away from the nearest exit
     "; now that's the kind of line stand-up comics dream about.
INDIRECT QUOTATIONS
CAUTION:
Don't put quotation marks around an indirect quotation, which tells what someone said without using his or her exact words.
     Not: She said that "she was going to the party."
     But: She said that she was going to the party.
OTHER USES FOR QUOTATION MARKS
     1. With quotations within quotations
     2. Around titles
QUOTATIONS WITHIN QUOTATIONS
Use single quotation marks around a quotation within a quotation.
     Benita said, "I told Julio, 'Don't swing on that branch,
    'but he ignored me and told me to 'get lost.'"
The writer quotes Benita, who is quoting herself and Julio.   Don't swing on that branch' and `get lost' are quotations within a quotation.

QUOTATION MARKS AROUND TITLES
Use quotation marks around titles of newspaper, magazine, and journal articles; poems; short stories; songs; and episodes of TV programs.
      B. R. Jerman's article, "Browning's Witless Duke," 
      is about Robert Browning's poem "My Last Duchess."

      The story "Guests of the Nation" is set in Ireland.

      Gershwin's "Summertime" and "I Got Rhythm"
      are classics of American song.

      "Who Shot J.R.?" was the most watched episode of Dallas.


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2.8   Learning To Use A Dash And Parentheses

WHAT IS A DASH?
You can create a dash (--) by typing two hyphens with no space in between.   A dash is used to:
     1. Set off material that needs emphasis.
     2. Help clarify an idea.
     3. Separate a list from an independent clause at the beginning 
        or end of a sentence.
A DASH HELPS CREATE EMPHASIS     
     George Bush became the first incumbent vice president-- since 1836--to
     win election to the presidency.
The phrase since 1836 is being emphasized.

A DASH CAN HELP CLARIFY AN IDEA
     In 1989, President Bush responded effectively to the upheaval in
     Eastern Europe--by offering economic aid to Hungary, Poland, and
     Czechoslovakia and by lending his support to the reunification 
     of Germany.
NOTE:
  The more formal colon can replace the dash.

A DASH CAN SEPARATE A LIST FROM AN INDEPENDENT CLAUSE
     The strengthening of the Western alliance, the Persian Gulf War, 
     and the signing of several arms reduction treaties with the Soviet 
     Union--these were the great successes of President Bush's foreign policy.
NOTE:
A dash can come before or after an independent clause.

WHAT ARE PARENTHESES?
Parentheses [(/)] enclose important words that would interrupt the flow of the sentence.    You can use parentheses to:
     1. Set off an explanatory sentence within a sentence.

     2. Set off words that specify.

     3. Enclose brief definitions.

     4. Enclose numbers or letters that mark items in a list.
NOTE:
Parentheses are always used in pairs.

PARENTHESES SET OFF AN EXPLANATORY SENTENCE
     Ishmael (he is the speaker in Melville's Moby Dick) takes his name 
     from a Biblical character who was cast into the desert.
    
     Istanbul (it used to be called Constantinople) is on the Bosphorus.
The words within parentheses are complete sentences.

PARENTHESES SET OFF WORDS THAT SPECIFY
     Five countries (Somalia, Kenya, Sudan, Eritrea, and Djibouti) border Ethiopia.
Somalia, Kenya, Sudan, Eritrea, and Djibouti name the five countries.

PARENTHESES ENCLOSE BRIEF DEFINITIONS     
     Embalming (the preservation of a corpse through chemical treatment) was
     practiced by the Egyptians.
PARENTHESES ENCLOSE NUMBERS OR LETTERS THAT MARK ITEMS IN A LIST
     Before becoming president, George Bush was 
     (1) a member of the House of Representatives, 
     (2) U.S. ambassador to the United Nations, 
     (3) chief liaison officer to China, 
     (4) director of the CIA, and 
     (5) vice president.


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2.9   Mastering the Apostrophe


WHAT IS AN APOSTROPHE?
An apostrophe (') shows possession:
     the child's toy the film's star<
     the teacher's desk the store's prices
     the city's drug problem
     the dog's tail
You can also use apostrophes to create special relationships between words:
     a night's sleep, two months' pay.
EIGHT RULES FOR USING THE APOSTROPHE
1. To show possession, add -'s if the noun does not end in -s.
     The world's largest lake is the Caspian Sea.
Monrovia, Liberia's capital, was named after U.S. President James Monroe.
2. To show possession, add -'s if the noun is singular and ends in -s or -z. >
     The bus's door jammed.
     Jazz's origins go back to Afro-American spirituals.
CAUTION:
If the pronunciation of the word with an added -'s seems awkward, add only the apostrophe:
     Xerxes' army fought the Greeks.
3. To show possession, add only -' if the noun is plural and ends in -s.
     The sisters' taste in clothes were very different.
     The council debated the citizens' petition.
4. To show joint possession in a series, add -'s only to the last noun.
     Groucho, Chico, and Harpo's films are still funny.
5. To show individual possession in a series, add -'s to each noun.
     Boston's and San Francisco's waterfronts are interesting, 
     but I prefer Seattle's.
6. Use the -' in contractions in place of omitted numbers or letters.
     She will graduate with the class of '99.
     Because it's raining, we can't go to the park.
CAUTION:
It's = it is; can't = cannot.

7. To form the possessive of a hyphenated word, add -'s after the last letter.
     Not: My mother-in-laws home
     Not: My mother's-in-law home

     But: My mother-in-law's home
8. Add an -'s to abbreviations and letters and numbers to make them plural.
     Bartenders check people's ID's before serving them.
     Syed received three A's and two B's as final grades.
     Carmen hit two 777's in a row on the slot machine.
FORMING PLURALS
CAUTION:
In general, do not use an apostrophe to form plurals.
     Not: Hitler planned to conquer the nation's of Europe.
     But: Hitler planned to conquer the nations of Europe.
POSSESSIVE PRONOUNS
CAUTION:
Do not add an apostrophe to a pronoun that is already possessive.
     Not: Under Hitler, Germany sought it's place in the sun.
     But: Under Hitler, Germany sought its place in the sun.















Chapter

3











Chapter Three Index
Fund-Raising Technical Terms | Fund-Raising Non-Technical Terms





This chapter explains common terminology used by the Office of University Advancement and their fund-raising activities.



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3.1   Fund-Raising Technical Terms

This chapter includes sample sections on types of written internal communication such as memorandums, letters, reports and proposals that include crucial technical terms vital to this office.    Copies of approved Office of University Advancement letterhead (Memorandum, Progress Report, Contact Report and Donor Receipt) have been omitted because of proprietary concerns.

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3.2   Fund-Raising Non-Techncial Terms

This information provides a copy of drafted material that is vital to this Office such as Personnel Evaluation Forms, and Business Proposal (Approval Request to Conduct Fund Raising Activity) will not be reviewed.






























Chapter

4













Chapter Four Index
Proper Syntax | Style Acceptance | Abbreviations | Numbers as Figures or Words | Word Choice




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Appendix

A, B, C, D, E, and F


















Appendix Index
Etymology Books | Dictionaries | Thesauruses | Fund-Raising Directories | Books of Lists | Almanacs

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1.  Learning Five Ways To Gather Information


WHY LEARN TO GATHER INFORMATION?
Writing is a process of four important steps:
     (1)  Gathering information is the first and perhaps the most important step;

     (2)  Drafting the gathered information;

     (3)  Editing the information; and

     (4)  Proofreading the information.
Following the process carefully is the best way to produce a piece of writing you can be proud of.

WHEN DO I GATHER INFORMATION?
Gathering information (facts, ideas, opinions,statistics, quotations) means recording what you know about your subject from personal experience or have learned about it from other sources.   You can use a journal, notebook, note cards, or a sheet of a paper for this purpose.   You will most often do this at the beginning of a project, but you might need to gather more information later in the process.

HOW DO I GATHER INFORMATION?
This objective presents five good ways to gather information:
     (1)  listing, 
     (2)  focused free writing,
     (3)  brainstorming,
     (4)  summarizing, and
     (5)  interviewing.
Listing, focused free writing, and brainstorming allow you to record information that you already know, that you have observed, or that you have learned from experience.    Summarizing and interviewing are ways to gather information about a subject from what others have said or written about it.

START WITH WHAT YOU KNOW
Always begin by writing down what you have learned about your subject through observation or experience.   This will help you gain confidence and overcome "writer's block," the common problem of staring at a blank paper without knowing how to begin.    As you just learned, three ways to gather facts and ideas you already know are
     (1) listing,
     (2) focused, free writing, and
     (3) brainstorming:
LISTING
Listing is a quick way to record what you think is most important, startling, or obvious about your subject.   Start by recording three or four broad details that first come to mind as you think about it.    Here's how you might begin if you decide to describe what you saw, heard, and felt after a serious auto accident:

NOTE:
Don't worry about grammar and mechanical errors at this time.   You can correct them later, when you draft, revise, or edit your work.    Rough lists like the one you just saw need not be precise or complete; their only purpose is to help you begin thinking about your subject.   You can provide more exact details as you review each item and expand it.    You might expand "Fear" by writing:

EXPANDING A LIST
By expanding other items in your original list, you can add more details until you have enough to begin the first draft of a paper about this event.    Here's how you might add details to another item in your original list:

NOTE:
Don't worry about grammar and mechanical errors at this time.   You can correct them later, when you draft, revise, or edit your work.    Always review your list after you think you have run out of things to say. This will help you add new details and make those you've already included clearer.   For example, after rereading your original list, you might expand "Worried about my leg" to:
     My right leg had gone numb. For a moment I panicked and began to fear that I had
     lost it.
NOTE:
When you create a list, you can use words, phrases, complete sentences, or a combination of all three.

FOCUSED FREEWRITING
A second way to gather facts and ideas you already know is through free writing.   Free writing involves writing nonstop for five or ten minutes by recording information just as it pops into your mind.   Focused free writing requires that you concentrate on a chosen subject as you go along.    Information gathered through focused free writing is recorded in loosely constructed sentences and paragraphs.     Here's an example of what you might have written if you had used focused free writing to gather details about a car wreck:
     I was disoreented, didn't remember where I was going.
     Felt like vommiting. For a minute, I had trouble keeping my balance,
     my head spining and I triped over the curb and fell
     on some wet grass Was car about to exlode? Had I broken my leg? 
     I thought about my parents, their reactions to all this.
NOTE:
Don't worry about grammar and mechanical errors at this time.   You can correct them later, when you draft, revise, or edit your work.    Here's more focused free writing like the kind you might have completed to gather details about a car wreck:
     What happened?  The police came.  Heard their sirens screeching and 
     the ambulance arrive--remembered brother.  Was he out of the car? 
     Where was he?  How did I get here?  Where is here?  My legs and arms 
     hurt--sharp, stabbin pains--head pounds.  The Camaro was sandwiched 
     between the light pole and the car that I hit (that hit me?) I 
     became really worried about my leg.  My head hurt badly, the bruises 
     on my face and elbows burned, and my head pounded. No feeling in my leg.
     Is it there?  Gas.  Three of the wheels are off the ground and spinning.
NOTE:
Don't worry about grammar and mechanical errors at this time. You can correct them later, when you draft, revise, or edit your work.    Here's still more focused free writing like the kind you might have completed to gather details about a car wreck:
     Glass tears through my coat an rips into my forarm. Gas stinks. There's glass across
     the street, gasoline leaking everywhere, antifreeze Will this car explode?  The crunch
     of steel and the two loud thuds still cho in my head.
NOTE:
Don't worry about grammar and mechanical errors at this time.   You can correct them later, when you draft, revise, or edit your work.

BRAINSTORMING
A third way to record what you know is brainstorming.   It can result in the creation of a list, a paragraph, or even a bunch of loosely connected words and phrases spread across a sheet of paper.    Sometimes, the results look like a bunch of doodles with no meaning except, of course, to the writer.

BRAINSTORMING: ASKING THE JOURNALIST'S QUESTIONS
You can begin brainstorming in many ways, but one of the best is to ask yourself questions like those journalists use to develop news stories.     Let's say you want to describe your most interesting relative.   Call her "Aunt Ruby." After asking eight to ten questions, review your work.   This will refresh your mind and bring up additional questions, which will help you probe your subject more deeply.    Not all questions used during brainstorming yield details you can use, but answers to only one or two will provide enough information to get you started.nbsp;  Gathering details is part of the writing process called "invention," so invent as many questions as you need.    Of course, you can always invent questions by yourself, but brainstorming can be shared with other writers.     Together, you may be able to find details that one of you working alone might miss.

GATHERING MORE INFORMATION IF NEEDED
After recording what you know about a subject through listing, focused free writing, or brainstorming, you might find that you need even more information. Two ways to gather this material are summarizing what others have written about your subject and interviewing people who know a lot about it.

SUMMARIZING
Summarizing is a way to put another writer's ideas into your own words. A summary is shorter and more compact than the original; it includes only major points.    Compare a paragraph from Gail Sheehy's "Jailbreak Marriage" with a student's summary of that professional essay:

INCLUDING SUMMARIZED INFORMATION
Try to combine summarized information with what information already known or with details from other sources. Just use your own words. Also, make sure the reader knows that the information comes from someone else's work by giving that writer credit. For example, the student summary of "Jailbreak Marriage" begins: "According to Gail Sheehy . . . ."

INTERVIEWING
Interviewing is a good way to gather details from people who are at least as familiar with your subject as you are. It also gives you another perspective from which to view your subject.

INTERVIEWING TIPS
     1. Prepare for your interview carefully.
        Think of questions that will draw useful information 
        from the person(s) you're interviewing.

     2. Ask questions like those used by journalists:
        Who? What? Where? When? Why? and How?

     3. Schedule interviews ahead of time, and announce your subject 
        when you make an appointment.

     4. Consider giving the person you are interviewing a written copy 
        of questions you will ask so that he or she can prepare for the 
        interview and make it more worthwhile.

2.   Learning To Use Library and Electronic Resources

WHAT RESOURCES DOES THE LIBRARY HAVE?
Your college library contains or can make available resources you need to complete any undergraduate research paper.   Use them to begin your search for books, articles, pamphlets, films, and other materials from which to take information.

STANDARD REFERENCE TOOLS
Begin your search for information by using four tools to find books, articles, and other materials on your subject:
               Card catalog: An alphabetical listing of books.  Most libraries have
                             computerized their card catalogs to save space and make 
                             searching for a book easier.

     Indexes to periodicals: Listings of journal, magazine, and newspaper articles. 
                             Some are general, but many refer to periodicals in specific 
                             fields of study.

            Reference books: General and specific dictionaries, encyclopedias, and
                             other reference tools in the library's reference room.

       Electronic databases: Lists of books, articles, and other literature stored on computers.
USING THE CARD CATALOG
Card catalogs give information such as author, title, subject, edition, number of copies in the library, and call number.    Computerized catalogs include status messages such as "In," "Checked out," or "Not on shelf."    If a computerized card catalog is part of a network, it will also list other libraries where a book can be found.

READING A CARD CATALOG ENTRY
Here is a card catalog entry like those you might find in your library:

HOW DO I FIND A BOOK LISTED IN THE CARD CATALOG?
A catalog entry lists a book's call number, which helps you find it.   Library stacks and shelves are organized like supermarket aisles, so you can find what you need easily.    To find a book (call number: QL737.P98 M67 1988), start by looking for the first two letters (QL) in the call number; call letters are posted at the end of each stack where books are stored.   The call number also appears on the outside spine of the book. As you search the shelf, scan call numbers until you find the one you want.

INDEXES TO PERIODICALS
Indexes to periodicals are listings (bound or on computer) of journal, magazine, and newspaper articles.     (Periodicals are publications that come out periodically, say every week, month, or quarter).   Some indexes are general, but many make reference to periodicals in specific fields of study.

A GENERAL PERIODICAL INDEX The best-known and most widely used general periodical index is the Readers' Guide to Periodical Literature.    It is located in the library's reference section.   You can use this tool to find the names of articles published in more than one hundred magazines of interest to the general public.
NOTE:
The Readers' Guide is arranged by subject and by author.   It is bound annually.    At the beginning of each volume are suggestions and abbreviations to help you use the Guide.   Read these first.

SPECIAL PERIODICAL INDEXES
Periodicals called journals contain articles specific to a particular discipline.   They are published monthly, quarterly, semiannually or annually.   While primarily professionals for professionals write the articles they publish, they can be useful to college students.    One of the most famous is The Journal of the American Medical Association (abbreviated as JAMA), which reports on breakthroughs in medical and pharmaceutical research.

OTHER SPECIAL PERIODICAL INDEXES
The reference section of a library will contain a number of important periodical indexes.   Among them are:
Essay and General Literature Index: Lists articles relating to the 
                                    humanities and social sciences.
                  Humanities Index: Lists articles in archaeology, classics, language, literature, 
                                    history, philosophy, religion, the performing
                                    arts, and folklore, arranged by author and subject.
          The New York Times Index: Lists stories appearing in that paper. 
                                    It includes short abstracts (summaries).
           Psychological Abstracts: Summarizes articles in psychology published in a given year.
             Social Sciences Index: Lists articles in anthropology, criminology, economics,
                                    law, political science, psychology, and
                                    sociology.
Here are some more special periodical indexes also available in a library's reference section:
     Applied Science and Technology Index
     Art Index 
     Engineer Index                                                                                  
     Film Index
     Literature Index
     Biography Index
     Guide to Nursing and Allied Health
     Business Periodicals Index
     Education Index
USING STANDARD REFERENCE BOOKS
Your library's reference room contains encyclopedias and general reference books.   Make sure to go beyond these works when gathering information for research projects.
CAUTION:
In general, use encyclopedias,dictionaries, almanacs, and other such reference tools only for background information or as leads to information about more in-depth sources.

USING ELECTRONIC DATABASES
Electronic databases are lists of books, articles,and other literature stored on compact discs (CD ROM).    These modern reference sources enable you to find titles of books, articles, and other materials on your topic quickly and efficiently.   Many databases are available.   Several provide abstracts, cross-references, and summaries of useful materials.   Some even contain whole articles that you will be able to print out.
NOTE:
The key to using electronic databases is the use of descriptors.   These are words or phrases that, when typed into the computer, will signal it to find titles of articles, books, etc., relevant to that general topic.

NARROWING YOUR TOPIC FOR AN ELECTRONIC SEARCH
The better you narrow your topic, the easier it will be to find relevant information on it.   For example, typing pollution might produce a list of hundreds of titles, while typing air pollution will yield a shorter list, but one that is still too long to get through easily.   Typing ozone depletion, on the other hand, produces a list that is relatively easy to review and that will lead you more quickly to information relevant to your paper.   Sometimes the database itself will ask you to narrow the topic.   For example, if you type astronomy, the computer might ask you to choose a subheading.

3.   Learning To Use Library and Electronic Resources


WHAT MATERIAL MUST BE REFERENCED?
A reference must be used in direct quotations, paraphrases, and summaries.   The process by which referencing material is done is known as citing sources.&nbp;  The easiest way to cite a source is through a parenthetical citation.

WHAT ARE PARENTHETICAL CITATIONS?
Parenthetical citations provide information about the source from which you have taken information.    These citations are called "parenthetical" because they display information in parentheses [(/)].   In most--but not all--cases, a parenthetical citation contains the author's name and the page number of the document on which you found the information. This information makes it easy for the reader to find complete publication information on a particular source in a works-cited page or reference page, which appears at the end of the paper.

PLACING RESEARCHED MATERIAL INTO A PAPER
The information you provide in a parenthetical citation depends upon the source and the way you incorporate researched material into your writing.
     1. Incorporate summarized or paraphrased material.
     2. Introduce a direct quotation with the author's last name.
     3. Introduce a direct quotation without mentioning the author's last name
        in the text of your paper.
     4. Use a direct quotation as part of your own sentence.
     5. Use a long quotation.
     6. Use material from sources for which no author is given.


















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